THE CORPORATION OF THE CITY OF ENDERBY
Minutes of a Regular Meeting of Council held on Monday, April 16, 2007 at 7:00 p.m. in the Council Chambers of City Hall.
Present: Mayor Sue Phillips
Councillor Brad Case
Councillor Howie Cyr
Councillor Beryl Ludwig
Councillor Earl Shipmaker
Councillor Tony Vetter
Administrator Maggie Knox
Planner Greg Routley
Recording Secretary Bettyann Kennedy
The Press and Public
APPROVAL OF AGENDA
The following items were added to the agenda:
- Under Unfinished Business: West Nile Funding;
- Under Bylaws - 3 Readings: Annual Tax Rate Bylaw No. 1397, 2007
- Under New Business: City Website Upgrade
The following New Business items were moved to follow the Delegation:
- 06-0382-END-OR (Wil Richardson)
- 06-0858-END-DP / 07-0036-END-DVP (Central Hardware)
Moved by Councillor Cyr, seconded by Councillor Ludwig that the agenda be approved as amended.
Carried Unanimously
ADOPTION OF MINUTES
Regular Meeting of April 2, 2007
Moved by Councillor Vetter, seconded by Councillor Cyr that the minutes of the regular meeting of April 2, 2007 be adopted as circulated.
Carried Unanimously
DELEGATIONS
Rhonda and William Burr, Co-Chairs
North Okanagan Minor Hockey
Mr. and Mrs. Burr addressed Council on behalf of the Host Committee for the Midget AA Provincial Hockey Tournament. They expressed their thanks for the overwhelming response from Enderby and area in hosting the championship. The Committee faced tight time lines to organize the event and through the efforts of numerous volunteers from the community, in particular Hubert van Berkel, the event was a success.
Sponsors, donations of supplies, volunteers, and community involvement shows the strong commitment to youth by our community. The arena preparation was worthy of a provincial championship, and bilingual announcements added to the sense of importance for the event. Arena staff, Recreation Excellence, and volunteers did a great job. There were positive comments made by those in attendance from other communities, which is expected to result in repeat visits to the area.
Mayor Phillips noted that the committee had realized a surplus in funding over expenditures and was not required to forward the surplus to the 2008 committee. Mrs. Burr confirmed that there was a surplus of approximately $7,700. A donation of $1,000 each was made to A. L. Fortune and Pleasant Valley Senior Secondary Schools. The balance will be used to assist in coaching clinics, including mental preparation, for minor hockey players and teams in the area.
Mayor Phillips expressed congratulations to the Organizing Committee on behalf of Council and the community.
NEW BUSINESS
06-0382-END-OR
That Part of DL 150 Shown on Amended Plan B1064 (DD257637F), KDYD, Except: [1] Plans 6200 and 17523 [2] Pat Outlined Red on Plan B6558 AND Lot 1, Sec. 22, TWP. 18, R9, W6M, Plan KAP80826 - 142 Princess Street and 201 Francis Drive
Applicant: Wil Richardson
The Planner reviewed the report from Development Services and the changes proposed to the bylaws which received first reading in 2006. Although some of the information required by Council's motion of August 14, 2006 has been provided, maps showing the cut and fill lines for the proposed roads have not.
Discussions:
- 1st Avenue has been identified as the most desirable access to the Knoll area and would result in less cut than if 2nd Avenue were used as access. Also, 1st Avenue offers future intersection potential.
- Consideration of permitting access from 2nd Avenue until such time as 1st Avenue access is constructed.
- Development on the hillside taking pressure off ALR lands.
Upon question, the Planner confirmed that the extent of cut and fill would have to be defined prior to subdivision of the property, however, the public would not have the opportunity to comment on this aspect of the development if it is not defined prior to Public Hearing.
Moved by Councillor Shipmaker, seconded by Councillor Case that Official Community Plan Amendment Bylaw 1385, 2006 which proposed to change the Official Community Plan designation of That Part of DL 150 Shown on Amended Plan B1064 (DD257637F), KDYD, Except: Plans 6200 and 17523 and Part Outlined Red on Plan B6558 AND Lot 1, Section 22, Township 18, Range 9, W6M, Plan KAP80826 located at 142 Princess Street and 201 Francis Drive from Country Residential and Residential Low Density to Country Residential, Park-Natural Open Space and Residential Low Density be amended by deleting Schedule 'A' and substituting Schedule 'A' dated January 24, 2007 therefor;
AND FURTHER THAT Schedule 'A' dated January 24, 2007 be amended by changing the area shown as “Proposed Park” to “Road Dedication”;
AND FURTHER THAT Zoning Amendment Bylaw No. 1386, 2006 which proposes to rezone That Part of DL 150 Shown on Amended Plan B1064 (DD257637F), KDYD, Except: Plans 6200 and 17523 and Part Outlined Red on Plan B6558 AND Lot 1, Section 22, Township 18, Range 9, W6M, Plan KAP80826 located at 142 Princess Street and 201 Francis Drive from the Country Residential (C.R) Zone to the Country Residential (C.R) Zone, Assembly, Civic and Public Service (S.1) Zone and the Residential Single Family (R.1) Zone be amended by deleting Schedule 'A' and substituting Schedule 'A' dated January 24, 2007 therefor;
AND FURTHER THAT Schedule 'A' dated January 24, 2007 be amended by changing the area shown as “Proposed Park” to “Road Dedication”;
AND FURTHER THAT Official Community Plan Amendment Bylaw No. 1385, 2006 be given second reading as amended and referred to Public Hearing;
AND FURTHER THAT Zoning Amendment Bylaw No. 1386, 2006 be given second reading as amended and referred to Public Hearing.
Carried Unanimously
06-0858-END-DP / 07-0036-END-DVP
That Part of Lot 1 Shown on Plan B50, DL 226, ODYD, Plan 151, Except Plans B133, KAP75600 and KAP77022 - 701 Bass Avenue
Applicant: Central Hardware (1977) Ltd. c/o Dave Kehler
The Planner reviewed the Development Services report and recommendation.
Discussions:
- Buildings have been erected without permits.
- The conditions of the 2004 permits with respect to sidewalks, street lighting and underground wiring have not been satisfied.
Upon question, staff indicated that the issuance of the subject development permit and development variance permit will not alleviate the conditions of the 2004 permits, which must be met prior to the issuance of building permits for the coverall structures.
Moved by Councillor Vetter, seconded by Councillor Cyr that Council give notice of their intent to authorize issuance of a Development Variance Permit for the property legally described as That Part of Lot 1 shown on Plan B50, DL 226, ODYD, Plan 151, Except Plans B133, KAP75600 and KAP77022 located at 701 Bass Avenue to permit variances to Section 1001.1(a) of the City of Enderby Zoning Bylaw No. 966, 1987 by reducing the length of the proposed parking stalls shown on attached Schedule 'A' from 6 metres to 5 metres.
AND THAT the request to vary the following sections of the City of Enderby Zoning Bylaw No. 966, 1987 not be supported:
1. Section 101.2(b) of the Zoning Bylaw by reducing the width of the manoeuvring aisle adjacent to 60 degree angle parking spaces as shown on attached Schedule 'A' from 6 metres to 5 metres;
2. Section 403.2(a)(iii) of the Zoning Bylaw by waiving the requirement to provide a 9 metre wide landscaped buffer along the Bass Avenue frontage;
3. Section 403.1(a)(i) of the Zoning Bylaw by waiving the requirement to screen the outdoor storage areas.
AND THAT Council authorize variances to the following sections of the City of Enderby Zoning Bylaw No. 966, 1987 subject to the applicant's request for such variances:
1. Section 1001.2(b) of the Zoning Bylaw by reducing the width of one-way manoeuvring aisles adjacent to 60 degree angle parking spaces as shown on attached Schedule 'A” from 6 metres to 4 metres;
2. Section 403.2(a)(iii) of the Zoning Bylaw by reducing the width of a landscaped buffer along the Bass Avenue frontage from 9 metres to 1 metre.
THAT Council authorize the issuance of a Development Permit for the property legally described as That Part of Lot 1 shown on Plan B50, DL 226, ODYD, Plan 151, Except Plans B133, KAP75600 and KAP77022, located at 701 Bass Avenue subject to the following conditions:
a) The dimensions and siting of the two coverall buildings to be constructed on the land shall be in general accordance with attached Schedules 'A' and 'B';
b) The exterior design and finish of the buildings to be constructed on the land shall be in general accordance with attached Schedule 'C' and 'D';
c) Stormwater management for the property shall be in accordance with the plan dated December 6, 2006 by Omega and Associates Engineering Ltd. attached as Schedules 'E' and 'F';
d) All parking on the subject property must be accommodated in the spaces delineated on attached Schedule 'A';
e) An irrigated compact evergreen hedge must be planted and/or slatting must be installed on the existing chainlink fence to provide a solid screen for the outdoor storage areas on the property pursuant to Section 403(a) of the City of Enderby Zoning Bylaw No. 966, 1987;
f) Off-street loading areas must be provided and maintained in accordance with Section 1101 of the Zoning Bylaw No. 966, 1987 and attached Schedule 'B'. All loading spaces must be of adequate size to accommodate the types of vehicles which will be loading and unloading, but in no case may be insufficient to accommodate a vehicle 9 m in length, 2.4 m in width and 3.7 m in height;
g) Prior to issuance of the Development Permit, an irrevocable letter of credit must be provided in the amount equal to 1.5 times the estimated cost of landscaping and of paving the parking, driveway, curbing and loading areas and of providing slatting on the existing chainlink fence and/or providing an irrigated evergreen hedge around the outdoor storage areas. The estimates must be prepared by qualified contractors.
Carried Unanimously
BUSINESS ARISING FROM THE MINUTES OR UNFINISHED BUSINESS
Backhoe Purchase
The Administrator reported that:
- Upon inspecting the City's existing backhoe, Parker Pacific Inland Kenworth had significantly reduced the trade-in value.
- The Case backhoe was still the most economically attractive as the City would not have to purchase additional attachments.
- An individual was interested in purchasing the existing backhoe.
- Recommended options were to either accept the lower trade-in value or proceed with formal quotes.
Discussions:
- Dissatisfaction with the quotation process.
- Negotiate a lower cash price with no trade in and then hope to sell existing backhoe privately.
- Negotiate an increased trade in value to $15,000.
Moved by Councillor Case, seconded by Councillor Cyr that Parker Pacific Inland Kenworth be requested to reduce the purchase price for a Case 580SM2 by $3,000 with no trade-in or increase the trade-in value for the City's existing value by $2,000.
Carried Unanimously
West Nile Funding
The Administrator reported that:
- The total amount of funding available to the City of Enderby under the current funding program is $7,800.
- A proposal received by the City and Area F in 2003 estimated a control program at $170,000.
- Electoral Areas of NORD, the Township of Spallumcheen and the City of Salmon Arm were all working with the same contractor.
- Recommendation that the City apply for the full amount of funding available and work with the same contractor as adjacent jurisdictions, possibly piggy-backing on the NORD program.
Moved by Councillor Cyr, seconded by Councillor Ludwig that the City apply for the maximum funding available under the 2007 West Nile Risk Reduction program; and further that the funding be directed towards a cooperative program with neighbouring jurisdictions.
Carried Unanimously
BYLAWS - 3 Readings
Water Regulation and Rates Bylaw No. 1393, 2007
Moved by Councillor Ludwig, seconded by Councillor Case that Water Regulation and Rates Bylaw No. 1393, 2007be introduced and read a first time by title only and carried through to three readings.
Carried
Sewer Frontage Tax Bylaw No. 1394, 2007
Moved by Councillor Case, seconded by Councillor Cyr that Sewer Frontage Tax Bylaw No. 1394, 2007 be introduced and read a first time by title only and carried through to three readings.
Carried
Water Frontage Tax Bylaw No. 1395, 2007
Moved by Councillor Shipmaker, seconded by Councillor Case that Water Frontage Tax Bylaw No. 1395, 2007be introduced and read a first time by title only and carried through to three readings.
Carried
Sanitary Sewer Regulation and Rates Bylaw No. 1348, 2004 Amendment Bylaw No. 1396, 2007
Moved by Councillor Ludwig, seconded by Councillor Cyr that Sanitary Sewer Regulation and Rates Bylaw No. 1348, 2004 Amendment Bylaw No. 1396, 2007 be introduced and read a first time by title only and carried through to three readings.
Carried
Annual Tax Rate Bylaw No. 1397, 2007
Moved by Councillor Ludwig, seconded by Councillor Case that Annual Tax Rate Bylaw No. 1397, 2007be introduced and read a first time by title only and carried through to three readings.
Carried Unanimously
BYLAWS - Adoption
2007 - 2011 Financial Plan Bylaw No. 1392, 2007
Moved by Councillor Case, seconded by Councillor Shipmaker that 2007 - 2011 Financial Plan Bylaw No. 1392, 2007 be reconsidered and adopted.
Carried Unanimously
REPORTS
Councillor Case
Councillor Case attended the first Economic Development Committee at the Chamber of Commerce and reported that a trade show event is being planned for businesses on Old Vernon Road.
Councillor Cyr
Councillor Cyr attended the first meeting of the Youth Advisory Working Group. There were several A. L. Fortune students in attendance who provided some enlightening comments regarding policing. Another meeting is scheduled for April 30 at 6:00 in Council Chambers and members of Council are encouraged to attend.
Mayor Phillips
Mayor Phillips attended a Strategic Planning follow up Session at the Kelowna Regional Library. Priority items were identified as:
- Promoting the library system
- Succession planning
- Staff and public training
A farewell event is being held for retiring Dr. Wiebe at 7:00 p.m. on Wednesday April 25 at the Seniors Centre. Councillors were asked to consider attending to express appreciation on behalf of the City. If no one is available, Mayor Phillips will change her prior commitment.
Fire Inspections Report - January, February and March 2007
Moved by Councillor Vetter, seconded by Councillor Cyr that the report be received and filed.
Carried Unanimously
Building Permit Detail Report - March 2007
Moved by Councillor Case, seconded by Councillor Ludwig that the report be received and filed.
Carried Unanimously
Administrator
MRIF Grant Applications: More information has been requested in order to process the application for road upgrades. If successful, a GHG emissions study would be required. There is still a lot of work left to do on this application.
Emergency Generator: The emergency generator is on site at the sewer plant. A brush aerator is approximately $70,000 and only $35,000 has been budgeted. However, public works crew and B & K Welding will be rebuilding the equipment we already have at a cost of just over $20,000.
NEW BUSINESS
City of Vernon - Correspondence received April 5, 2007
Re: Service Review - Regional Solid Waste
Moved by Councillor Ludwig, seconded by Councillor Cyr that the correspondence be received and filed.
Carried Unanimously
Central Coast Regional District - Correspondence dated March 30, 2007
Re: Continuation and Expansion of BC Ferries Route 40, Discovery Coast Passage, Port Hardy to Bella Coola
Moved by Councillor Case, seconded by Councillor Cyr that the correspondence
be received and filed.
Carried Unanimously
City of Armstrong - Correspondence dated April 3, 2007
Re: Approval of Joint Application for Integrated Emergency Planning
The Administrator reported that Phase I funding has been received. The Joint Emergency Executive Committee will be acquiring a new consultant to prepare the application for Phase II as the previous consultant did not do an adequate job.
Moved by Councillor Cyr, seconded by Councillor Shipmaker that:
WHEREAS, the Union of British Columbia Municipalities has provided the opportunity to access funds to allow Local Governments and First Nations to investigate options for Integrated Emergency Planning;
AND WHEREAS, the Joint Emergency Executive Committee of the City of Armstrong, the City of Enderby, the Township of Spallumcheen and representatives of the Splats'in First Nation have participated in Phase I of the Integrated Emergency Planning Program;
AND WHEREAS, as a result of Phase I participation, an Application for Phase II was submitted and has now been accepted in principle, subject to resolutions being received from all Parties elected bodies, committing to participation;
NOW THEREFORE, the Council of the City of Enderby does hereby RESOLVE to participate in Phase II of the Integrated Emergency Planning for Local Government and First Nations Program.
Carried Unanimously
UBCM - Correspondence dated April 4, 2007
Re: RCMP Contract Issues
Moved by Councillor Cyr, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously
UBCM - Correspondence dated April 4, 2007
Re: Local Government Leadership Forum
Moved by Councillor Ludwig, seconded by Councillor Cyr that Council authorize Mayor Phillips to attend the Local Government Leadership Forum in Richmond, B. C. on June 13 - 15, 2007.
Carried Unanimously
City Website Upgrade
Moved by Councillor Vetter, seconded by Councillor Cyr that a new company be engaged by fall of this year to develop a new City of Enderby website.
Carried Unanimously
PUBLIC QUESTION PERIOD
Jackie Pearase of the North Valley Echo asked and received clarification on the motion regarding the Richardson Official Community Plan and Re-zoning application.
ADJOURNMENT
The regular meeting adjourned at 8:25.
_________________________ _________________________
MAYOR ADMINISTRATOR