THE CORPORATION OF THE CITY OF ENDERBY

Minutes of a Regular Meeting of Council held on Monday, April 7, 2008 at 4:30 p.m. in the Council Chambers of City Hall.

Present: Acting Mayor Beryl Ludwig
Councillor Brad Case
Councillor Earl Shipmaker
Councillor Tony Vetter

Administrator Barry Gagnon
Treasurer Geri Ferguson
The Press and Public

APPROVAL OF AGENDA

The following items were added to the agenda under New Business:
- Lambly's Landing IODE
- Viking Farms - Leo Konge

The following item under Public and Statutory Hearings to be corrected from 2007 Financial Plan to read 2008 Financial Plan.

Moved by Councillor Case, seconded by Councillor Vetter that the agenda be approved as amended.
Carried Unanimously

ADOPTION OF MINUTES

Committee-of-the-Whole (Budget) Meeting of March 10, 2008

Moved by Councillor Shipmaker, seconded by Councillor Case that the minutes of the Committee-of-the-Whole (Budget) meeting of March 10, 2008 and the minutes of the regular meeting of March 17, 2008 be adopted as circulated.
Carried Unanimously


PUBLIC AND STATUTORY HEARINGS

The Treasurer reviewed the following:
- The 2008 general tax levy is increasing by 4.41%. This amount represents:
- New construction 1.84%
- Capital & debt 2.83%
- Net operating expenses a decrease of 0.27%
- Analysis of the proposed 2008 budget tax rate and user fees as compared to the 2007 actual rates based on an average single-family dwelling where the average assessment for 2008 increased approximately 26% would have an estimated increase of $19.12 for general taxes and water and sewer user fees.

There were no questions from Council or the public gallery.

DELEGATIONS

Terry Pakenham - City of Vernon RCMP Safe Communities Unit
Re: Regional Programs Coordinator

Mr. Pakenham provided Council an overview of the RCMP Safe Communities Program. The primary goal is crime prevention through the cooperation and participation of communities and all stakeholders.

Chris Henderson, Murray Rossworn Inc.
Re: 2007 Audited Consolidated Financial Statements

Mr. Henderson presented the audited financial statements for 2007 with the following comments:
- This was a very efficient audit;
- There were no findings to cause concern;
- Financial assets increase is due largely to investment management and debt repayment;
- Capital Tangible Asset reporting will be required by 2009 and will have a significant impact on staff time in the coming year. This reporting will disclose the true value of assets with a depreciation factor;
- Other revenue increase over budget was due to gas tax revenues and some of the capital projects did not receive funding, therefore, were not started on; interest and penalties increase was due to responsible investing.

Wil Richardson
Re: 1st Avenue Extension

Mr. Richardson presented to Council the following issues:
- On-site and off-site funding to extend 1st Avenue and the looping of the water as originally planned.
- Cost-sharing possibilities
- Apply for grant funding as the extension of 1st Avenue and water services are critical issues for the Knoll and the City of Enderby.

BUSINESS ARISING FROM THE MINUTES AND/OR UNFINISHED BUSINESS

RCMP Safe Communities Program
Re: Regional Programs Coordinator

Discussion: It would be prudent to see a needs assessment for the City of Enderby or another municipality.

Moved by Councillor Case, seconded by Councillor Vetter that the report be received and filed and to allocate $4,000 in the 2008 Budget, funded from surplus, should the city decide to access the program.
Carried Unanimously

Wil Richardson
Re: 1st Avenue Extension

Moved by Councillor Case, seconded by Councillor Vetter that although Council supports in principle the benefits of extending 1st Avenue, before Council can make any decisions, more details are required on the development, the internal road and all issues are reconciled.
Carried Unanimously

Request for Proposals (RFP) - Road Capital Program 2008

Moved by Councillor Vetter, seconded by Councillor Case that the report from the Director of Engineering and Public Works be accepted as presented: And further that the proposal from Focus Corporation of Kelowna for engineering services for the three year roads capital program be accepted.

Carried Unanimously





REPORTS

Councillor Case

Councillor Case attended a meeting on revitalization of the Cenotaph and distributed a time-line of the project.

Moved by Councillor Case, seconded by Councillor Shipmaker that the City provide two public works employees and one truck to assist with the removal of tress from Cenotaph Park.

Councillor Case attended a “Community-to-Community Forum” hosted by the Splatsin First Nation. Invitees included, Regional District of North Okanagan and Columbia Shuswap, Township of Spallumcheen, City of Vernon, City of Salmon Arm, District of Lake Country, Sicamous, Revelstoke, Lumby and Armstrong all expressed similar needs and concerns.

Councillor Vetter

Councillor Vetter also attended the “Community-to-Community Forum. The Splatsin First Nation would like to begin to develop a more effective and productive relationship with the local governments that surround their community.

Councillor Shipmaker

Councillor Shipmaker informed Council that the Lions' Club were unsuccessful in obtaining a commercial grinder due to the lack of material. They then obtained the venting information, however, on the day of the burning, the venting turned and the result generated numerous complaints.

Councillor Ludwig

Councillor Ludwig attended the Legion's 80th anniversary banquet and sent congratulations on behalf of the City.

Chris Henderson, Murray Rossworn Inc.
Re: 2007 Audited Consolidated Financial Statements

Moved by Councillor Shipmaker, seconded by Councillor Case that the report be received and filed.
Carried Unanimously

RDNO - Building Permit Detail Report for February 2008

Moved by Councillor Case, seconded by Councillor Vetter that the report be received and filed.
Carried Unanimously

Disclosure of Contracts with Council Members and Formal Council Members

Moved by Councillor Case, seconded by Councillor Shipmaker that the report be received and filed.
Carried Unanimously

NEW BUSINESS

Ministry of Public Safety - Correspondence dated March 11, 2008
Re: Correctional Centre (item moved out of “In-Camera”)

Moved by Councillor Vetter, seconded by Councillor Shipmaker that the report be received and filed.
Carried Unanimously

Kids Help Phone - Correspondence dated March 19, 2008
Re: Request for Financial Support

Moved by Councillor Vetter, seconded by Councillor Shipmaker that the report be received and filed.
Carried Unanimously

Request for Road Exchange - Administrator's Memo dated April 2, 2008

Moved by Councillor Shipmaker, seconded by Councillor Case that Council give its approval in principal for the road exchange and that this matter to be considered by Council as part of the bylaw, public and referral process.
Carried Unanimously

Moved by Councillor Case, seconded by Councillor Vetter to permit the developer the removal of approximately six trees subject to the developer using a qualified tree remover and that they agree to indemnify and save the City harmless.
Carried Unanimously

Enderby and District Arts Council - Correspondence dated April 3, 2008
Re: Use of Maud Street Parking Lot on July 26, 2008

Moved by Councillor Shipmaker, seconded by Councillor Vetter that a letter is forwarded to the Enderby and District Arts Council permitting the use of the Maud Street Parking Lot on July 26, 2008.
Carried Unanimously

License of Occupation / Encroachment Agreement
Re: 907 Belvedere St. and 904 Maud St.

Moved by Councillor Vetter, seconded by Councillor Case to defer this item until the next meeting.
Carried Unanimously

Lambly's Landing IODE - Correspondence dated April 4, 2008
Re: Use of the parking lot behind City Hall on Saturday, April 26, 2008

Moved by Councillor Case, seconded by Councillor Shipmaker that a letter be forwarded to the Lambly's landing IODE permitting the use of the parking lot behind City Hall on April 26, 2008.
Carried Unanimously

Viking Farms
Re: Letter of support

Discussion: Correspondent is seeking Council's support regarding a project that involves the grinding of drywall from torn down buildings that can be reused as bedding for dairy cows.

Moved by Councillor Vetter, seconded by Councillor Case that dependent on further investigation of information on the use of ground drywall, a letter of support be provided to the Mr. Konge.
Carried Unanimously


PUBLIC QUESTION PERIOD

Jackie Pearase of the North Valley Echo queried whether the 1st and 2nd readings of the bylaws for the 2008 Budget would be presented at the April 21, 2008 Council meeting. The Treasurer reported that 1st, 2nd and 3rd readings of all bylaws related to the 2008 budget will be brought forward at the next Council meeting.

Gardner Shaw of 115 Cliffview Drive asked whether Council is considering another entrance onto the Knoll. Councillor Shipmaker reported that at this time the City does not own the property and is not prepared to expropriate.

ADJOURNMENT

The regular meeting adjourned at 06:10 p.m.






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MAYOR ADMINISTRATOR