THE CORPORATION OF THE CITY OF ENDERBY

Minutes of a Regular Meeting of Council held on Monday, August 13, 2007 at 7:00 p.m. in the Council Chambers of City Hall.

Present: Mayor Sue Phillips
Councillor Brad Case
Councillor Beryl Ludwig
Councillor Earl Shipmaker
Councillor Tony Vetter
Councillor Dee Wejr

Administrator Maggie Knox
Recording Secretary Bettyann Kennedy
The Press and Public

APPROVAL OF AGENDA

Item 7.g (Unsightly Premises) moved to the In-Camera session.

Moved by Councillor Ludwig, seconded by Councillor Case that the agenda be approved as amended.
Carried Unanimously

ADOPTION OF MINUTES

Regular Meeting of July 16, 2007

Moved by Councillor Vetter, seconded by Councillor Wejr that the minutes of the regular meeting of July 16, 2007 be adopted as circulated.
Carried Unanimously

DELEGATIONS

Mr. Scott Hemenway - Enderby Evangelical Chapel
Re: Permissive Tax Exemption

- School District 83 has leased the building for several years. They are moving out, but plan on using 980 square feet of the building.
- The Church will be using the remaining portion of the building for church functions.
- The School District has been making payments in lieu of taxes for the use of the building and the Church is now seeking clarity on future property taxes.

BUSINESS ARISING FROM THE MINUTES AND/OR UNFINISHED BUSINESS

Ministry of Small Business and Revenue - Correspondence dated July 10, 2007
Re: Response to Single Business Licence Initiative

The Administrator advised that the revenue received from business licenses may not be worth the additional workload resulting from the proposed initiative.

Moved by Councillor Ludwig, seconded by Councillor Wejr that the correspondence be received and filed.
Carried Unanimously

Subdivision Servicing and Development Bylaw

A Committee of the Whole meeting was scheduled for Monday, October 1, 2007 at 1:00 p.m. The text portion with be dealt with first to enable proceeding with the development procedures bylaw and development pamphlets. Individual servicing standards will then be reviewed.

Enderby Evangelical Chapel - Correspondence dated July 27, 2007
Re: Request for Permissive Tax Exemption

It would be premature to deal with only one request at this time. All permissive tax exemptions should be addressed in September in order to meet the new reporting requirements of the Community Charter and deadlines of B. C. Assessment Authority.

Moved by Councillor Wejr, seconded by Councillor Case that this item be postponed to the September 17, 2007 meeting.
Carried Unanimously

BYLAWS - Adoption

City of Enderby Property Remediation Bylaw No. 1401, 2007

Moved by Councillor Vetter, seconded by Councillor Wejr that City of Enderby Property Remediation Bylaw No. 1401, 2007 be reconsidered and adopted.
Carried Unanimously

REPORTS

Councillor Shipmaker

Councillor Shipmaker reported receiving a letter of concern from a volunteer firefighter regarding call-outs to assist ambulance attendants with heavy lifting, and requesting compensation equal to the ambulance attendants for such call-outs. The Administrator advised that the practice of the Fire Department, at the direction of the Fire Chief, is to respond only to calls where fire or threat of fire exists or the Jaws are required. There are rare occasions however, when the Fire Department will provide assistance to the ambulance service provided that ambulance attendants are already on-scene and cannot lift an injured person without assistance.

Councillor Shipmaker requested that Councillor Wejr provide Council with information regarding the recent approval of an increase to the remuneration rates for Regional District Directors.

Councillor Ludwig

Attended the Community Wildfire Protection Plan Open House on July 18th.

Councillor Case

Met with MLA George Abbott who presented the City with a cheque for $400,000 from the Towns for Tomorrow grant program. The funds will be used for improvements to the wastewater treatment plant.

Councillor Wejr

Councillor Wejr reported the following regarding the increase to regional directors remuneration rates:
- Some Directors felt a review of remuneration was overdue.
- It was felt that the pay should be the same for all Directors.
- Amounts were determined based on a UBCM survey of other Regional Districts.
- Councillor Wejr supported the committee by voting in favour of the increase, but stated that she would have accepted the decision either way.

Upon question, the Administrator confirmed that the City would share in the cost of the increase on the same apportionment as for General Government services.

Gas Tax funds have been received. Projects to be funded include a regional yard waste composting facility, a residential drop off facility at Vernon landfill, a new regional growth strategy, and transportation model.

The Master Parks Plan was discussed at the Enderby/Area F Services Committee meeting. Neil Brookes provided an update to the Committee on the river access project.

Mayor Phillips

Mayor Phillips congratulated the Administrator on the excellent quality of the Towns for Tomorrow grant application which resulted in receipt of the full amount which was applied for.

Administrator

Moved by Councillor Case, seconded by Councillor Ludwig that the report be received and filed.
Carried Unanimously

Amendments to Financial Plans and Revitalization Tax Exemptions

Moved by Councillor Ludwig, seconded by Councillor Wejr that the report be received and filed.
Carried Unanimously

Building Permit Detail Reports - June and July 2007

Moved by Councillor Ludwig, seconded by Councillor Wejr that the reports be received and filed.
Carried Unanimously

Enderby and District Chamber of Commerce - Financial Stats to September 30, 2006 and Report to 2006 Annual General Meeting

Questions were raised regarding a number of line items in the financial statements.

Moved by Councillor Case, seconded by Councillor Vetter that the reports be received and filed.
Carried Unanimously

Council Directives Tracking Form - to August 8, 2007

Moved by Councillor Ludwig, seconded by Councillor Wejr that the report be received and filed.
Carried Unanimously

NEW BUSINESS

Revision of Building Bylaw Penalty Fees Structure

Discussion:
- Possibility of waiving penalty for some projects;
- Penalty seems high in instances where client may just be unaware of regulations;
- More information required.

Moved by Councillor Case, seconded by Councillor Ludwig that the Chief Building Inspector be invited to attend a Council Meeting to discuss the Building Bylaw Penalty Fees Structure.
Carried Unanimously

Development Variance Application No. 07-0554-END-DVP
Subdivision Application No. 07-0176-END-SUB
1706 Kate Street / 405 Kildonan Avenue
Applicants: Rudolph & Anne-Marie Schneider and Caroline R. Dacyk

Moved by Councillor Case, seconded by Councillor Wejr that Council give notice of its intent to approve the following variances to the City of Enderby Subdivision Servicing and Development Bylaw No. 1278, 2000:
- Provision of adequate storm drainage to service both lots;
- Provision of sidewalk fronting both lots;
- Provision of ornamental street lights;
- Provision of underground power, telephone and cablevision service to both lots;
- Dedication of road widening of Kildonan Avenue and Kate Street.
Carried Unanimously

Homeowner Protection Office - Correspondence dated July 9, 2007
Re: Important Changes to the Homeowner Protection Act

Moved by Councillor Shipmaker, seconded by Councillor Vetter that the correspondence be received and filed.
Carried Unanimously

City of Vancouver - Correspondence dated July 5, 2007
Re: 2007 Operating Budget - Proposed Process

Moved by Councillor Case, seconded by Councillor Wejr that the correspondence be received and filed.
Carried Unanimously

District of Peachland - Correspondence dated July 11, 2007
City of Armstrong - Correspondence dated August 3, 2007
Re: Single Regional Governance Structure in the Okanagan Valley

Moved by Councillor Shipmaker, seconded by Councillor Wejr that a letter be forwarded to the Regional District Board and member municipalities stating that Enderby Council feels that support of a single governance structure for the Okanagan Valley is premature.
Carried Unanimously

UBCM - Correspondence dated July 20, 2007
Re: Gas Tax Agreement - Community Works Fund Payment

The Administrator reported that funds from the Gas Tax Agreement have been placed into reserves and will be used to fund a portion of the City's share of expanding the wastewater treatment plant project, as previously approved by Council.

Moved by Councillor Ludwig, seconded by Councillor Shipmaker that the correspondence be received and filed.
Carried Unanimously

UBCM - Correspondence dated July 26, 2007
Re: New UBCM Executive Director Appointed


Moved by Councillor Case, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously

City of Abbotsford - Correspondence dated July 25, 2007
Re: Agricultural Waste Control Regulation - Wood Fire Boilers Policy Intentions Paper for Consultation

Moved by Councillor Ludwig, seconded by Councillor Shipmaker that the
correspondence be received and filed.
Carried Unanimously

Honourable Ida Chong, Minister of Community Services - Correspondence dated
July 30, 2007
Re: Single Business License Initiative

Councillors were requested to inform the Clerk-Typist if planning to attend the meeting on the subject matter in Kelowna on September 7, 2007.

Moved by Councillor Shipmaker, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously

UBCM - Highlights of July 20, 2007 UBCM Executive Meeting

Moved by Councillor Ludwig, seconded by Councillor Wejr that the correspondence be received and filed.
Carried Unanimously

Andy Abgrall - Correspondence dated July 24, 2007
Re: Opening of Mill Avenue for Access to Riverfront

Discussions:
- Not known when or why the road was closed off;
- Okanagan Valley Railway advised that it would be a minimum of $25,000 to reopen and resurface the crossing. There is also a high possibility that, if opened, signals would be required. Annual costs for the crossing will also apply;
- Zoning issues will need to be addressed;
- Building codes and fire codes regarding theatres are stringent and must be met;
- An architect will likely be required for building permit process;
- A Development Permit will be required;
- It is recommended that the applicants meet with the Planner to address issues that will be required to be met prior to proceeding with development on the property.

Moved by Councillor Shipmaker, seconded by Councillor Ludwig that the applicant be informed of the estimated expenses of opening the crossing and of the requirements to be met regarding the development of the property.
Carried Unanimously

Municipal Insurance Association - Correspondence dated August 1, 2007
Re: 2006 Dividend Cheque

Moved by Councillor Case, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously




Interior Health - Correspondence dated June 29, 2007 and July 31, 2007
Re: Drinking Water Quality Improvement Program - 2007 Conditions on Permit;
Water System Inspection July 25, 2007

Moved by Councillor Case, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously

Provincial Health Services Authority - Correspondence dated July 25, 2007
Re: Stepsforward 2007, Progress Report

Moved by Councillor Case, seconded by Councillor Wejr that the correspondence be received and filed.
Carried Unanimously

BC Hydro - Correspondence dated July 30, 2007
Re: Funding Available for Electric Beautification Projects

Moved by Councillor Wejr, seconded by Councillor Vetter that the correspondence be received and filed.
Carried Unanimously

Ministry of Economic Development - Correspondence dated August 1, 2007
Re: T.I.L.M.A.

Moved by Councillor Vetter, seconded by Councillor Shipmaker that the correspondence be received and filed.
Carried Unanimously

PUBLIC QUESTION PERIOD

Andy Abgrall of 2 - 4325 25th Avenue, Vernon, B. C. asked if the closed portion of Mill Avenue could be sold or if there is a logical reason not to reopen it?

The Administrator stated that the sale of the roadway could be considered, but reports would be required and investigations done before a decision could be made.

CLOSED MEETING RESOLUTION

Moved by Councillor Ludwig, seconded by Councillor Case that Council hold a meeting closed to the public in order to discuss one or more topics under Section 90 of the Community Charter.

ADJOURNMENT

The regular meeting adjourned at 8:20 p.m.






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MAYOR ADMINISTRATOR