THE CORPORATION OF THE CITY OF ENDERBY
Minutes of a Regular Meeting of Council held on Monday, December 15, 2003 at 7:00 p.m. in the Council Chambers of City Hall.
Present: Mayor Sue Phillips
Councillor Sue Brookes
Councillor Beryl Ludwig
Councillor Earl Shipmaker
Councillor Tony Vetter
Councillor Dee Wejr
Administrator Maggie Knox
Planner Rob Smailes
Recording Secretary Bettyann Kennedy
The Press & Public
ADOPTION OF MINUTES
Minutes of December 1, 2003
The following amendment to the presented minutes was requested:
The first bullet point of Councillor Brookes’ report to read: "A member of the public expressed disappointment in the lack of Council participation at the Lions Club annual auction."
Moved by Councillor Wejr, seconded by Councillor Brookes, that the minutes of the Regular Council Meeting, held on December 1, 2003, be adopted as amended.
Carried Unanimously
DELEGATION
Regional District of North Okanagan — Stan Field, Chair
Re: O’Keefe Ranch
Mr. Field was accompanied by Allan Harris, Chief Financial Officer for Regional District of North Okanagan.
The O’Keefe Ranch is faced with a large deficit.
Mr. Field has proposed that the O’Keefe Ranch become a "function" of the Regional District of the North Okanagan.
The City of Vernon has agreed to sell the ranch to the Regional District for the sum of $1.
All municipalities and electoral areas would be asked to support the function.
Enderby’s share of the function would be 2.85% if each municipality and electoral area joins.
Mr. Field is requesting that Council agree in principle to the proposal so as to move the project forward.
The following points were made as a result of questions from Council:
The tax exemption from Spallumcheen is approximately $500.
Vernon currently contributes a grant of $75,000 plus $10,000 in-kind.
The opting out clause would be based on one year’s notice, as for all NORD functions.
Creating a regional function to include other museum and heritage locations is an option that is worth considering.
The Ranch has been operating at a deficit for about 2 years now. The fires and weather this summer were very detrimental to the operation of the ranch.
The proposed annual grant of $120,000 is expected to fund operations as well as increased marketing.
The existing deficit would have to be cleared before the Regional District assumed responsibility.
The first year, the funds would be presented as a grant. Bylaws would then be established to make the O’Keefe Ranch an ongoing function of the Regional District.
Mr. Field urged Council to present any concern in writing prior to the next Regional Board meeting, which is scheduled for January 6, 2004.
CORRESPONDENCE
Darrel Stinson, MLA — December 4, 2003
Re: Softwood Lumber Agreement
Moved by Councillor Wejr, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously
Peace River Regional Hospital District — November 28, 2003
Re: Health Services Management
Moved by Councillor Wejr, seconded by Councillor Ludwig that a letter supporting local ownership of the health care management process be forwarded to the Interior Health Authority, MLA, and the Premier.
Carried
Municipal Insurance Association — December 2, 2003
Re: Civil Liability Review
Moved by Councillor Brookes, seconded by Councillor Vetter that a letter be issued to the Premier, Attorney General, and MLA expressing support for changes to the laws of civil liability and requesting that reforms be introduced in the next session of the Legislature.
Carried Unanimously
Kevin Falcon, Minister of State — December 8, 2003
Re: Bill 75
Moved by Councillor Ludwig, seconded by Councillor Vetter that the correspondence be received and filed.
Carried Unanimously
City of Fort St. John — November 26, 2003
Re: Alternative Justice Program Funding Grants
Moved by Councillor Shipmaker, seconded by Councillor Wejr that the issue be addressed through the UBCM resolutions process.
Carried Unanimously
Social Planning Council for the North Okanagan — December 1, 2003
Re: Welfare Benefits
Moved by Councillor Vetter, seconded by Councillor Ludwig that this item be postponed pending clarification of the proposed legislative reforms from the Minister of Human Resources.
Carried Unanimously
UBCM — December 2, 2003
Re: Federation of Canadian Municipalities — Rural Forum
Moved by Councillor Wejr, seconded by Councillor Brookes that the correspondence be received and filed.
Carried Unanimously
UBCM — December 1, 2003
Re: Forest Policy Feedback
Discussion: Lay-offs at North Enderby Timber and reduced timber for non-quota holders has impacted Enderby’s economy. Mayor Phillips encouraged Council to advise her of any additional comments to be forwarded.
Moved by Councillor Wejr, seconded by Councillor Brookes that a letter stating the negative impact of the forest policy changes on Enderby be forwarded to UBCM.
Carried Unanimously
UBCM — December 4, 2003
Re: Meat Inspection Regulations Consultation Period Extended
Moved by Councillor Wejr, seconded by Councillor Brookes that the correspondence be received and filed.
Carried Unanimously
Memo from Administrator — December 4, 2003
Re: NORD — Funding Requests
- Starling Control Project:
Moved by Councillor Brookes, seconded by Councillor Vetter that the City Of Enderby does not support participation in the funding of the Starling Control Project.
Carried Unanimously
- Okanagan Cultural Corridor:
Moved by Councillor Shipmaker, seconded by Councillor Wejr that this item be discussed in conjunction with the O’Keefe Ranch.
Carried Unanimously
- Okanagan Film Commission:
Moved by Councillor Ludwig, seconded by Councillor Wejr that the City of Enderby support the funding request of the Okanagan Film Commission to a maximum of $856.
Carried Unanimously
- B. C. Cancer Agency:
Moved by Councillor Brookes, seconded by Councillor Vetter that the City of Enderby does not support participation in the funding of the B. C. Cancer Agency.
Carried Unanimously
- Okanagan Cultural Corridor and O’Keefe Ranch:
Discussion: The City currently supports the Museum and other heritage and cultural projects. Rather than support each group individually, it was consensus of Council to suggest that these groups be combined into one function of the Regional District of North Okanagan.
Moved by Councillor Shipmaker, seconded by Councillor Vetter that Council supports the creation of a regional function which would include various cultural and heritage projects; and further that Council decline to participate in a new function that is specific to one particular facility.
Carried
- Sovereign Lake Cross Country Ski Club:
Discussion: The grant request of $40,000 is designated for the bid process of hosting the 2005 World Cup Cross Country Ski Race at Silver Star Resort. Enderby’s share would be $1,141. The hosting of the event is estimated at $700,000.
Moved by Councillor Ludwig, seconded by Councillor Vetter that the City of Enderby does not support funding the bid process of the Sovereign Lake Cross Country Ski Club.
Carried Unanimously
NEW BUSINESS
Memo from Public Works Superintendent - December 2, 2003
Re: Connection to City Sanitary Sewer
Moved by Councillor Shipmaker, seconded by Councillor Wejr that this item be deferred until meetings with new Spallumcheen Band Council to establish a general servicing agreement.
Carried
Opposed: Councillor Brookes
Memo from Administrator — December 4, 2003
Re: Liquor-Primary License Application
The Administrator advised Council that the seating capacity in the Fortune Landing Motor Inn’s application was not increasing as stated in the memo. The number of food primary seats is being reduced, and the number of liquor-primary seats is increasing. The total number of seats remains unchanged at 147.
Moved by Councillor Shipmaker, seconded by Councillor Ludwig that policy be established that Council will not comment on liquor license applications.
Carried Unanimously
Okanagan Regional Library — December 1, 2003
Re: Appointments to the Okanagan Regional Library
Moved by Councillor Wejr, seconded by Councillor Shipmaker that Mayor Phillips remain the appointed representative and Councillor Ludwig remain the Alternate representative on the Okanagan Regional Library Board of Management.
Carried Unanimously
Memo from Administrator — December 8, 2003
Re: 2004 Council Meeting Schedule
Moved by Councillor Wejr, seconded by Councillor Ludwig that only one Council meeting for the month of January be held on January 19, 2004.
Carried Unanimously
Discussion: It was consensus of Council that only one meeting in the months of July and August were required.
Moved by Councillor Wejr, seconded by Councillor Brookes that only one Council meeting be held in July and August, 2004.
Carried Unanimously
Memo from Administrator — December 11, 2003
Re: Painting of City Hall
Moved by Councillor Wejr, seconded by Councillor Brookes that Council approve the expenditure to paint the interior of City Hall.
Carried Unanimously
REPORTS
Councillor Ludwig
Councillor Ludwig attended the OCP Public Open House on December 2.
Councillor Brookes
Councillor Brookes mentioned two observations made at the OCP Public Open House by non-residents:
- There appear to be a large number of overhanging trees and shrubs at street intersections.
- The house numbers are often very small or missing altogether.
In the New Year, Councillor Brookes will be meeting with representatives of A. L. Fortune School, youth, and Grad Council. These open discussions are intended to improve interaction with the youth of the community.
Councillor Brookes attended an RCMP Consultative Committee meeting on Dec. 11. Effective January 4, 2004 RCMP restructuring will be in place. As members are not required to live in the community, Officer Golbeil does not expect that the members will be as actively involved with the community. Computers in the squad cars are being obtained at a cost of approximately $15,000 per unit.
Councillor Shipmaker
Councillor Shipmaker thanked Council and Staff for the strong turn-out at the OCP Public Open House.
Councillor Shipmaker requested that policy be developed whereby Councillors may request postponement of late agenda items or late circulation of materials. The Administrator advised that such provision is included in the Council Procedure Bylaw.
Councillor Vetter
Councillor Vetter expressed concern at lack of cardboard recycling in Enderby and the lack of advertising advising of facilities that accept cardboard.
Mayor Phillips
The Spallumcheen Indian Band has declined participation in the signage project. The Signage Committee will approach the new Band Council for feedback on this issue after their elections.
Mayor Phillips visited an open house at Fink Log Homes. She was impressed with the innovative machinery that uses wood waste to produce heat. She encouraged Councillors to visit for an on-site demonstration.
Mayor Phillips attended a meeting with the Area F Director, Recreation Excellence, and representatives of the School District concerning the creation of a joint use agreement. At this time there is no application for such an agreement but it will be considered if opportunities arise in the future.
An unsigned letter with no return address was received from a concerned teen suggesting that the old IGA building be used for a paint ball facility. The letter was read to Council.
Mayor Phillips reminded Council to submit nominations for the B.C. Achievement Awards.
Council was advised that Mayor Phillips retains both agendas and minutes of the most recent NORD Board meetings should anyone be interested in reviewing them.
Rob Smailes, Planner
Moved by Councillor Wejr, seconded by Councillor Brookes that the OCP Advisory Committee Minutes of November 17, 2003 be received for information.
Carried Unanimously
The Planner advised Council that the "Draft" OCP Background report will be used to solicit feedback from various agencies. The report is also used to prepare the final OCP Policy document, which will be prepared in January.
Comments discussed at the next OCP Advisory Committee meeting may result in changes to the report.
Moved by Councillor Brookes, seconded by Councillor Wejr that the OCP "draft" Background Report be received for information.
Carried Unanimously
B. C. Transit
Councillor Ludwig reviewed the options available to link Enderby with Salmon Arm as outlined in the BC Transit Report. The net cost would be divided at 80% for Enderby and 20% for Area F.
Discussion occurred as follows:
Draft 2004 budget shows a higher contribution from Enderby than that authorized by Council;
Possibility of discontinuing contribution to RDNO transit system;
Whether or not it would be possible to contribute directly to the Shuswap Transit System for service to Salmon Arm.
Moved by Councillor Ludwig, seconded by Councillor Brookes that the matter be postponed pending clarification on annual costs of contributing to the Vernon System, as well as opportunities for contributing to the Shuswap Transit System.
Carried Unanimously
Public Works Superintendent
Re: Public Works Status Report
Moved by Councillor Wejr, seconded by Councillor Ludwig that the report be received and filed.
Carried Unanimously
NORD
Re: Building Inspections Statistical Report for November 2003
Moved by Councillor Brookes, seconded by Councillor Wejr that the report be received and filed.
Carried Unanimously
Memo from Administrator — December 11, 2003
Revenue and Expenditure Report to November 30, 2003
Moved by Councillor Shipmaker, seconded by Councillor Ludwig that the report be received and filed.
Carried Unanimously
CLOSED MEETING RESOLUTION
Moved by Councillor Wejr, seconded by Councillor Brookes, that Council hold a meeting closed to the public in order to discuss one or more topics under Section 242.2 of the Local Government Act.
Carried Unanimously
ADJOURNMENT
On a motion by Councillor Ludwig the regular meeting adjourned at 8:40 p.m.
__________________________ ______________________
MAYOR ADMINISTRATOR