Present: Mayor Sue Phillips

Councillor Dee Wejr

Councillor Earl Shipmaker

Councillor Hubert van Berkel

Councillor Tony Vetter

Councillor Sue Brookes

Councillor Beryl Ludwig

Administrator Maggie Knox

Recording Secretary Bettyann Kennedy

The Press & Public

Minutes of Regular Meeting of December 2, 2002

Moved by Councillor Brookes, seconded by Councillor Wejr that the minutes of the Regular meeting of December 2, 2002 be adopted as circulated.

CARRIED Unanimously

Emergency Measures Bylaw No. 1314

Moved by Councillor Ludwig, seconded by Councillor Vetter that Emergency Measures Bylaw No. 1314 be reconsidered and adopted.

CARRIED Unanimously

Temporary Borrowing Bylaw No. 1315

Moved by Councillor Vetter, seconded by Councillor van Berkel that Temporary Borrowing Bylaw No. 1315 be read a first time by title only and carried through to three readings.

CARRIED Unanimously

The Administrator informed Council that since Hubert Avenue project was under budget, amount of borrowing has been reduced by $5,000.

Street Improvements

Moved by Councillor Brookes, seconded by Councillor Ludwig that Security Issuing Bylaw No. 1316 be introduced and given first reading.

CARRIED Unanimously

Moved by Councillor van Berkel, seconded by Councillor Vetter that Security Issuing Bylaw No. 1316 be amended by reducing the amount of issue to $164,000.

CARRIED Unanimously

Moved by Councillor Brookes, seconded by Councillor Ludwig that Security Issuing Bylaw No. 1316 be given second and third readings as amended.

CARRIED Unanimously

Security Issuing Bylaw No. 1317

Water Treatment Plant Upgrade

Discussion: Administrator distributed calculations for repayment and tax increase for both the water and sewer upgrade projects based on three scenarios. As there is a surplus in the sewer fund, by reducing the debt by $105,000 and reducing the repayment term, the City would realize a significant savings. The increase to the taxpayer on this reduced debt over a shorter repayment schedule is similar to the original debt over a 20 year term. It is the Administrator’s recommendation the City opt for the reduced debt over a 10 year term.

The Administrator further recommended that the City delay debenturizing the sewer upgrade project costs until the Fall 2003 Issue, by which time the final 2002 surplus will be confirmed. She noted that it may be necessary to borrow funds over a short term to meet cash flow requirements.

Moved by Councillor Vetter, seconded by Councillor van Berkel that Security Issuing Bylaw No. 1317 be read a first time by title only and carried through to three readings.

CARRIED Unanimously

Terry Hall (Dr. Donair Pizza) — December 2, 2002

Re: Merchant Parking

Moved by Councillor van Berkel, seconded by Councillor Brookes that this item be referred to Public Works Superintendent for investigation, with a report to be presented at next meeting.

CARRIED Unanimously

Lois Fleming (A.L. Fortune Parent Advisory) — December 3, 2002

Spallumcheen Band — December 3, 2002

Re: "Smoker’s Corner"

Moved by Councillor Vetter, seconded by Councillor Brookes that this issue be referred to the Community Consultative Committee to discuss with other parties, and a copy of the correspondence be forwarded to the RCMP.

CARRIED Unanimously

Mary Woollam — December 9, 2002

Re: Reclaiming of the Enderby Bridge

Moved by Councillor Shipmaker, seconded by Councillor Brookes that this item be referred to the Enderby Historical Society for comment.

CARRIED Unanimously

V. Anne Starchuk — December 6, 2002

Re: Open Air Market

Moved by Councillor Brookes, seconded by Councillor Ludwig that the $200 be donated to the Just for Kids Fund, and a letter of thanks be issued to the Open Air Market.

CARRIED Unanimously

MIA — November 28, 2002

Re: 2003 MIA Assessments; Insurance and Reinsurance Market

The Administrator noted that the City’s premiums had increased significantly.

Moved by Councillor Vetter, seconded by Councillor Wejr the correspondence be received and filed.

CARRIED Unanimously

Village of Granisle — December 3, 2002

Re: 2010 Winter Olympics

Moved by Councillor Wejr, seconded by Councillor Ludwig that the correspondence be received and filed.

CARRIED Unanimously

CTRC — December 2, 2002

Telus — November 22, 2002

Telus — December 4, 2002

Re: Service Levels

Moved by Councillor Wejr, seconded by Councillor Brookes that the correspondence be received and filed.

CARRIED Unanimously

Canadian Red Cross — November 22, 2002

Re: RCMP Charges

Moved by Councillor Vetter, seconded by Councillor Wejr that the correspondence be received and filed.

CARRIED Unanimously

Social Planning Council for the North Okanagan — November 22, 2002

Re: Thank You and Update on Application for Funding

Moved by Councillor Ludwig, seconded by Councillor Wejr that the correspondence be received and filed.

CARRIED Unanimously

B. C. Wildlife Federation — December 6, 2002

Re: National Firearms Registration System

Moved by Councillor van Berkel, seconded by Councillor Vetter that the correspondence be received and filed.

CARRIED Unanimously

UBCM — December 6, 2002

Re: Flood Hazard Management

Moved by Councillor Shipmaker, seconded by Councillor Brookes that the City write the MLA, the Minister of Water, Land and Air Protection, Minister of Finance and the Premier seeking continued financial assistance for flood hazard management.

CARRIED Unanimously

Compensation & Accountability to Soaked Homeowners (CASH) Society — December 6, 2002

Re: Leaky Condo Crisis

Moved by Councillor Shipmaker, seconded by Councillor Vetter that the correspondence be received and filed.

CARRIED Unanimously

Ministry of Health Services — December 5, 2002

Re: Follow-up to UBCM Meeting

Moved by Councillor Shipmaker, seconded by Councillor Vetter that the correspondence be received and filed.

CARRIED Unanimously

UBCM — December 5, 2002

Re: Highlights of Nov. 28-29 UBCM Executive Meeting

Moved by Councillor Wejr, seconded by Councillor Brookes that the correspondence be received and filed.

CARRIED Unanimously

B. C. Hydro — December 5, 2002

Re: Shuswap Falls and Sugar Lake Reservoir Water Use Plan

Moved by Councillor Brookes, seconded by Councillor Ludwig that the correspondence be received and filed.

CARRIED Unanimously

Regional District of North Okanagan — December 9, 2002

Re: Funding Request for Okanagan Film Commission for 2003

Discussion: The City has been supporting the Okanagan Film Commission from the General Grant budget of NORD. This is a request for additional funds.

Moved by Councillor Wejr, seconded by Councillor Brookes that the Okanagan Film Commission be invited to make a presentation to Council in support of their request for funding.

CARRIED Unanimously

Regional District of North Okanagan — December 9, 2002

Re: Funding Request for Participation in the BCFGA’s "Integrated Approach to Starling Control"

Moved by Councillor Vetter, seconded by Councillor Brookes that the City of Enderby not participate or contribute to this project.

CARRIED Unanimously

B. C. Buildings Corporation — December 12, 2002

Re: Section 219 Covenant on 207 George Street

Discussion: The covenant on this property is a road dedication for east side of 1^st Avenue at George Street to Old Vernon Road. The covenant states that there is to be no development until a road is constructed. The Ministry of Highways has not received an application for access from George Street. 1^st Avenue is future access to the Knoll area with possible controlled intersection.

Moved by Councillor Vetter, seconded by Councillor Wejr that B. C. Buildings Corporation’s request for removal of covenant be denied.

CARRIED

Opposed — Councillor Brookes

Appointment of Acting Mayors — December 11, 2002

Moved by Councillor Brookes, seconded by Councillor Shipmaker that the following Councillors be appointed Acting Mayor as per the dates indicated:

December 2002 — May 2003 Councillor Wejr

June 2003 — November 2003 Councillor Vetter

December 2003 — May 2004 Councillor van Berkel

June 2004 — November 2004 Councillor Shipmaker

December 2004 — May 2005 Councillor Ludwig

June 2005 — November 2005 Councillor Brookes

CARRIED Unanimously

Staff Reports

Accounts Payable — November 2002

The Administrator responded to various inquiries regarding specific payments.

Moved by Councillor Vetter, seconded by Councillor Shipmaker that Accounts Payable Report for November 2002 be received and filed.

CARRIED Unanimously

NORD — November 2002

Re: Building Inspections Statistical Report

Moved by Councillor Vetter, seconded by Coucillor Brookes that the report be received and filed.

CARRIED Unanimously

Councillor Vetter

Councillor Vetter expressed concern over published statement that Enderby Council would not be establishing Committees. Discussions occurred as follows:

It was expressed by Mayor that standing committees have not been effective in the past, and that perhaps establishing committees "as a whole" with all Councillors being a part of all committees would be beneficial. Councillor Brookes expressed her preference to serve on those committees which were of interest to her. She felt concern that serving on all committees would result in being spread too thin. Councillor Wejr also expressed preference to focusing on specific areas. Discussion also included the need to organize committees formally with agendas and minutes, so as to report recommendations to Council and meet legislative requirements.

The general consensus was that the Mayor will provide Councillors with a list of the standing committees. Councillors will then submit an expression of interest.

Councillor van Berkel attended the Community Health Centre meeting with Councillor Wejr this week. The Centre is developing a steering committee to provide updates. It is their goal to have doctors and care nurse on site and to open up access to the public. They are working with the Health Cooperative to eliminate duplication of efforts. A sub-committee has been formed to work on youth drug issues.

Councillor Wejr provided brief clarification of the differences between the Community Health Centre and the Enderby Community Health Cooperative. In answer to Councillor Ludwig’s expression of interest in getting involved, Councillor Wejr indicated that the core working group may be expanded once feasibility study funding has been approved.

Mayor Phillips expressed appreciation to Council for participating in the Santa Claus parade.

The new library has experienced inspections delays due to architectural issues. A January 6, 2003 opening is still scheduled.

Mayor Phillips attended her first NORD meeting and was appointed Chairperson of the North Okanagan Health District.

A reminder was issued to Councillors to submit registration forms for UBCM Newly Elected Officials Seminar by Thursday, December 19.

Administrator provided a brief overview of the new Intermunicipal Business License program.

On a motion by Councillor Ludwig, the meeting adjourned at 8:20 p.m.

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