THE CORPORATION OF THE CITY OF ENDERBY

Minutes of a Regular Meeting of Council held on Monday, December 3, 2007 at 7:00 p.m. in the Council Chambers of City Hall.

Present: Mayor Sue Phillips
Councillor Brad Case
Councillor Howie Cyr
Councillor Beryl Ludwig
Councillor Earl Shipmaker
Councillor Tony Vetter
Councillor Dee Wejr

Administrator Barry Gagnon
Recording Secretary Bettyann Kennedy
The Press and Public

APPROVAL OF AGENDA

The following items were added to the agenda under New Business:
- Slash Burning
- Meat Draw at Legion

Moved by Councillor Ludwig, seconded by Councillor Wejr that the agenda be approved as amended.
Carried Unanimously

ADOPTION OF MINUTES

Regular Meeting of November 19, 2007

Moved by Councillor Vetter, seconded by Councillor Shipmaker that the minutes of the regular meeting of November 19, 2007 be adopted as circulated.
Carried Unanimously

DELEGATIONS

Jon Turpin, Vice-President Enderby and District Arts Council
Re: Public Arts Project

Mr. Turpin introduced members Karen Desimone and Judy Fothergill. The Arts Council is seeking approval in principle to have metal art structures installed in the gardens in front of City Hall. The theme of the project is salmon. Local artists will be commissioned to paint the structures. They plan on installing the structures to appear as if swimming around the corner of the gardens and down Cliff Avenue. If approval obtained, the Arts Council will present design samples in the spring or summer. They will not be seeking financial support, other than the assistance of the public works crew to aid in installation of the art.

BUSINESS ARISING FROM THE MINUTES AND/OR UNFINISHED BUSINESS

Enderby and District Arts Council
Re: Public Arts Project

Moved by Councillor Wejr, seconded by Councillor Ludwig that Council approval in principle the Enderby and District Arts Council Public Arts Project to mount a permanent salmon themed display on city property.
Carried Unanimously


Set Date for Council Retreat

It was the consensus of Council to hold the annual retreat on January 22, 2008 at 10:30 a.m. The venue is to be determined.

06-0277-END-DP; 06-0598-END-DP; 06-0712-END-DVP
Lot 1, DL 226, ODYD, Plan KAP75600
601 Bass Avenue - CDN Frameworks

The Administrator reviewed the status of the permits and recommended that the alternate recommendation from Development Services to amend the Development Permits be considered.

Moved by Councillor Case, seconded by Councillor Ludwig that the condition precedent to issuance of Development Permit No. 06-0277-END-DP and 06-0598-END-DP related to the relocating of the office building as set out as condition “h” of the letter of December 12, 2006 be repealed, and that Development Permit No. 06-0277-END-DP and 06-0598-END-DP be amended to:

- Vary Section 603.9.b of the City of Enderby Zoning Bylaw No. 966,1987 by reducing the front yard setback of the office building from 9 metres to 7.86 metres; and
- Very Section 402.6.i.a of the City of Enderby Zoning Bylaw No. 966, 1987 by reducing the special building line setback from the centreline of Bass Avenue from 21 metres to 19.25 metres.
Carried Unanimously

Ministry of Transportation - Correspondence dated November 26, 2007
Re: Directional Signage on Hwy 1

Moved by Councillor Ludwig, seconded by Councillor Wejr that the correspondence be received and filed.
Carried Unanimously

BYLAWS - 3 Readings

Mobile Business Licence Bylaw No. 1407, 2007

Moved by Councillor Vetter, seconded by Councillor Case that Mobile Business Licence Bylaw No. 1407, 2007 be given three readings.
Carried Unanimously

REPORTS

Mayor Phillips

- There was good attendance at the Good Clean Fun event held on November 22 at the gazebo.
- Community Advisory Committee - As prospective physicians use the website to determine where to relocate, it is important that the City website promote lifestyle. Nurse Practitioner Wayne Senner will be leaving the Health Centre.
- Attended a highway maintenance information session with the Public Works Superintendent. Representatives from the Provincial Government and Argo Road Maintenance were in attendance.
- SILGA will be using Council chambers on January 9, 2008 at 10:00 for their next meeting. Councillors are welcome to attend a brief “meet and greet” prior to the meeting.
- Due to extensive renovations to replace flooring, City Hall will be closed December 6th and 7th.


Financial Position to October 31, 2007

Moved by Councillor Case, seconded by Councillor Vetter that the report be received and filed.
Carried Unanimously

Disclosure of Contracts with Council Members and Former Council Members

Moved by Councillor Case, seconded by Councillor Ludwig that the report be received and filed.
Carried Unanimously

NEW BUSINESS

07-0906-END-DVP
Lot A, Sec. 26, Twp. 18, Range 9, KDYD, Plan KAP78108 except Plan KAP78763 - 146 Cliffview Drive
Applicant: 427356 BC Ltd.

Councillor Vetter declared a conflict, as the applicant is his wife, and left the meeting.

The Administrator stated that while staff is in agreement regarding the sidewalk request, further discussions are required on the issue of street lighting and road base requirements. A report can be brought forward concurrent with the public process that takes place regarding these issues.

Moved by Councillor Wejr, seconded by Councillor Ludwig that Council give notice of their intent to consider issuance of a Development Variance Permit for the property legally described as Lot A, Section 26, Township 18, Range 9, W6M, KDYD, Plan KAP78108, except Plan KAP78763, located at 146 Cliffview Drive to vary the following:

- Section 2.3.7 of Schedule 'A' and Schedule 'B' of the City of Enderby Subdivision Servicing and Development Bylaw No. 1278, 2000 by waiving the requirement to construct a sidewalk on Reservoir Road;
- Section 2.3.6 of Schedule 'A' of City of the Bylaw by waiving the requirement to upgrade the road base to the centreline of Reservoir Road; and
- Section 6 of Schedule 'A' and Schedule 'B' of the bylaw by waiving the requirement to provide street lighting along Reservoir Road.
Carried Unanimously

Councillor Vetter returned to the meeting.

Policy - Mobile Business Licence

Moved by Councillor Case, seconded by Councillor Vetter that the Policies and Procedures Manual for Single Business Licence Pilot for Okanagan-Similkameen Regions be adopted as City Policy.
Carried Unanimously

2008 Council Meeting Schedule

Moved by Councillor Shipmaker, seconded by Councillor Ludwig that the 2008 Council Meeting Schedule be adopted as circulated.
Carried Unanimously

Pitch-In Canada - Correspondence dated November 20, 2007
Re: Pitch-In Week 2008

Moved by Councillor Shipmaker, seconded by Councillor Vetter that the correspondence be received and filed.
Carried Unanimously



UBCM - Member Notice dated November 25, 2007
Re: Conference: Building a Safer Community - Gangs, Drugs and Domestic Violence Issues.

Mayor Phillips expressed an interest in attending this conference.

Moved by Councillor Ludwig, seconded by Councillor Case that Council authorize Mayor Phillips to attend the Local Government Conference “Building a Safer Community: Gangs, Drugs and Domestic Violence Issues” taking place in Richmond on February 28 - 29, 2007.
Carried Unanimously

UBCM - In the House

Moved by Councillor Vetter, seconded by Councillor Case that the correspondence be received and filed.
Carried Unanimously

RCMP - Correspondence dated October 25, 2007
Re: 2008 Strategic Planning Client/Stakeholder Meeting

Mayor Phillips expressed her intent to attend the meeting.

Moved by Councillor Ludwig, seconded by Councillor Case that the correspondence be received and filed.
Carried Unanimously

Burning

Councillor Vetter suggested that provisions for slash burning be incorporated into the Subdivision Servicing and Development Bylaw. Discussions included the issues of health and safety and cost effectiveness of burning vs. grinding and hauling.

Moved by Councillor Vetter, seconded by Councillor Ludwig that staff be directed to prepare a report on options available for consideration based on practises of other Okanagan communities.
Carried Unanimously

Legion Meat Draw

The Legion has asked for Council participation in a meat draw. They require six volunteers. Councillor Case will present a list of suggested dates at the December 17th meeting.

PUBLIC QUESTION PERIOD

Jackie Pearase of the North Valley Echo questioned the term “control city” quoted in the Ministry of Transportation response to the request for directional signage on Highway 1. Clarification will be obtained.

CLOSED MEETING RESOLUTION

Moved by Councillor Ludwig, seconded by Councillor Shipmaker that Council hold a meeting closed to the public in order to discuss one or more topics under Section 90 of the Community Charter.
Carried Unanimously


ADJOURNMENT

The regular meeting adjourned at 7:40 p.m.






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MAYOR ADMINISTRATOR