THE CORPORATION OF THE CITY OF ENDERBY

 

 

Present:   Mayor Phillips

              Councillor Sue Brookes

   Councillor Beryl Ludwig

   Councillor Earl Shipmaker

                  Councillor Hubert van Berkel

                  Councillor Tony Vetter

             Councillor Dee Wejr

 

                  Deputy Corporate Officer Geri Ferguson

                  Public Works Superintendent Alf Soros

                  Recording Secretary Bettyann Kennedy

 

APPROVAL OF AGENDA

 

Moved by Councillor Brookes, seconded by Councillor Ludwig that the agenda be approved as circulated.

 

                                                                                    Carried Unanimously

 

ADOPTION OF MINUTES

 

Committee of the Whole (Planning) Meeting of November 15, 2004

 

Moved by Councillor van Berkel, seconded by Councillor Wejr that the minutes of the Committee of the Whole (Planning) Meeting of November 15, 2004 be adopted as circulated.

 

                                                                                    Carried Unanimously

 

Public Hearing of November 15, 2004

 

The attendance to be amended to include Councillor Wejr and Councillor Vetter.

 

Moved by Councillor van Berkel, seconded by Councillor Wejr that the minutes of the Public Hearing of November 15, 2004 be adopted as amended.

 

                                                                                    Carried Unanimously

 

Regular Meeting of November 15, 2004

 

Moved by Councillor Brookes, seconded by Councillor Ludwig that the minutes of the Regular Meeting of November 15, 2004 be adopted as circulated.

 

                                                                                    Carried Unanimously

 

DELEGATIONS

 

Jack Dullaard, 10 Timberlane Road

Re:      Boundary Extension

 

Mr. Dullaard expressed concern about the required change to join the Regional District water lines for his property and the property of Mr. Dick, both which have been connected to City water for several years.

• They are being asked to have their line disconnected and then re-connected to the NORD lines.
• They have been told by NORD that they must pay for their hook-ups.
• If the current situation is not broke, why fix it?
• Written confirmation was required in 1998 when they connected to City water to agree to a boundary extension if required. Perhaps it is time to now consider that boundary extension to maintain their connection to City water.
• He and Mr. Dick have no objection to having meters installed to monitor their usage.
• Has the City considered a boundary extension?

 

The following items were discussed in response to questions from Council:

• Investigation would be required by staff to determine how complicated or feasible a boundary extension would be.
• The Public Works Superintendent explained why the request is being made at this time. The water connection to these two properties was a somewhat makeshift service line. The NORD involvement would clean up the connection and ensure that City administration and consistency with outside water connection is maintained.
• The exact cost to the property owners is not known at this time. The City is covering the $1,800 cost for the service and the decommissioning of the service line. A short ditch is required at one property and moving of a line from across the driveway of the other property. This would be at the property owners expense.

 

BUSINESS ARISING FROM THE MINUTES AND/OR UNFINISHED BUSINESS

 

Jack Dullaard and Nick Dick

Re:      Request for Boundary Extension

 

Moved by Councillor Shipmaker, seconded by Councillor Ludwig that this item be postponed until a report from staff is received indicating the costs involved to pursue a boundary extension and the legal implications of maintaining the water connections to Mr. Dullaard an Mr. Dick’s property as they currently exist.

 

                                                                                    Carried

                                                                        Opposed: Councillor van Berkel

 

REPORTS

 

Councillor Ludwig

 

Councillor Ludwig attended a luncheon meeting for Success by Six and also participated in the Santa Claus parade.

 

Councillor van Berkel

 

Councillor Ludwig attended the Light Up and bonfire on Friday evening and participated in the Santa Claus parade.

 

Councillor Wejr

 

Councillor Wejr participated in the Santa Claus parade.

 

Mayor Phillips

 

Mayor Phillips attended the Light Up on Friday evening and was disappointed in the small attendance. She also participated in the Santa Claus parade.

 

Administrator

 

Moved by Councillor Wejr, seconded by Councillor van Berkel that the report be received and filed.

 

Carried Unanimously

 

Treasurer – Financial Position to October 31, 2004

 

The Treasurer explained that any contingency amounts are included in the financial report as separate line items. Those monies not being spent will be itemized separately to be included in budget deliberations, but will most likely be deferred to a January meeting when accurate figures will be available.

 

Moved by Councillor Brookes, seconded by Councillor Ludwig that the report be received and filed.

 

                                                                                    Carried Unanimously

 

Disclosure of Contracts with Council Members and Former Council Members

 

Moved by Councillor Brookes, seconded by Councillor Wejr that the report be received and filed.

 

                                                                                    Carried Unanimously

 

Public Works Superintendent – Status Report

 

Moved by Councillor Ludwig, seconded by Councillor Vetter that the report be received and filed.

 

                                                                                    Carried Unanimously

 

B. C. Transit – Fall Campaign Summary

 

Moved by Councillor Ludwig, seconded by Councillor van Berkel that the report be received and filed.

 

                                                                                    Carried Unanimously

 

Administrator – Reservoir Road

 

Moved by Councillor van Berkel, seconded by Councillor Brookes that the report be received and filed.

 

                                                                                    Carried Unanimously

 

NEW BUSINESS

 

2005 Council Meeting Schedule

 

Moved by Councillor Brookes, seconded by Councillor van Berkel that the proposed 2005 meeting schedule be accepted as circulated.

 

                                                                                    Carried Unanimously

 

City of Armstrong – 2010 Legacies Now Initiative

 

Discussion: Councillor van Berkel has been attending meetings on this topic. The Administrator for the City of Armstrong is preparing a package to present to Council. It was consensus of Council to have Councillor van Berkel continue to represent the City of Enderby on the 2010 Legacies Now Committee.

 

Moved by Councillor Vetter, seconded by Councillor van Berkel that the correspondence be received and filed.

 

                                                                                    Carried Unanimously

 

 

 

Enderby in Bloom – Request for Payment of Hydro for Cornerstone Garden

 

Mayor Phillips is awaiting a reply from B. C. Hydro as to the estimated cost of hydro for the garden.

 

Moved by Councillor Vetter, seconded by Councillor van Berkel that this item be postponed until cost estimates are received from B. C. Hydro.

 

                                                                                    Carried

                                                                        Opposed: Councillor Ludwig

                                                                        Councillor Brookes

 

North Okanagan Ambulance Service Conversion & Establishment Bylaw

 

Mayor Phillips informed Council that this item is on the next Regional District Board meeting agenda.

 

Moved by Councillor Brookes, seconded by Councillor van Berkel that the correspondence be received and filed.

 

                                                                                    Carried Unanimously

 

Ministry of Water, Land and Air Protection – Groundwater Assessment Project

 

Discussion: In response to question of whether there is some history available on well drilling that took place prior to the Shuswap Well being drilled, the Public Works Superintendent indicated that he has not seen any written reports. It is believed that the water was of poor quality from previous drilling.

 

Moved by Councillor van Berkel, seconded by Councillor Wejr that the Water and Sewer Committee extend an invitation to the Ministry of Water, Land and Air Protection to conduct a working session with Council in January of 2005.

 

                                                                                    Carried Unanimously

 

Municipal Insurance Association – Risk Management Tidbits

 

Moved by Councillor Brookes, seconded by Councillor Vetter that the correspondence be received and filed.

 

                                                                                    Carried Unanimously

 

Okanagan Regional Library – Appointments to the Library Board

 

Mayor Phillips invited interested Councillors to consider serving on this Board. Mayor Phillips indicated that should no one else be interested, she would continue to serve on the Library Board.

 

Moved by Councillor Wejr, seconded by Councillor Ludwig that Mayor Phillips be appointed representative of Enderby on the Okanagan Regional Library Board.

 

                                                                                    Carried Unanimously

 

Ministry of Small Business and Economic Development – Olympic / Paralympic Live Sites

 

Discussion: Councillor van Berkel will investigate deadline dates for submitting applications for funding. It is believed that this item will form part of the report from the City of Armstrong on 2010 Legacies Now Initiative.

 

 

 

Moved by Councillor van Berkel, seconded by Councillor Shipmaker that this item be referred to the Enderby / Area F Services Committee.

 

Carried Unanimously

 

Draft Operating Agreement with Chamber of Commerce

 

Discussions:

·      A breakdown of what the intended use of the annual funding (item 1.1) was requested by Councillor Brookes.

·      With revenue from the operation of the R.V. park (items 3.1 and 3.2) in addition to funds for joint projects (item 1.3) plus in-kind contributions in the form of Public Works crew, it was questioned whether annual funding of $10,000 is warranted.

·      As owners of the property, insurance is paid by the City. Liability insurance is paid by the Chamber of Commerce.

·      The wording was changed from”grant” to “funding” so as to more accurately represent the function of the Chamber. A grant implies a gift when in fact the Chamber of Commerce provide valuable services to the community.

·      Item 8.1 – “serves” will replace the word “services”.

·      Item 6.2 – The date for financial statements to be submitted to Council will be November 30^th of each year to allow time for budget considerations.

·      The Public Works Superintendent suggested that a detailed list of what the Chamber of Commerce expects from city staff should be included in the agreement ie: services to the park, grounds maintenance etc.

·      The Treasurer explained that currently “in-kind” items only include water and sewer for the R.V. park and Info Centre, property taxes, and insurance. This totals approximately $12,000 per year.

 

Moved by Councillor van Berkel, seconded by Councillor Wejr that item 1.1 be deleted from the Operating Agreement with the Chamber of Commerce.

 

                                                                                    Carried

 

Moved by Councillor Shipmaker, seconded by Councillor van Berkel that the Public Works Superintendent determine the in-kind contributions by City staff and report back to Council.

 

                                                                                    Carried Unanimously

 

Okanagan Life

Re: Riverwalk voted a finalist as the “Best Place to Walk your Dog”

 

Moved by Councillor Ludwig, seconded by Councillor van Berkel that the correspondence be received and filed.

 

                                                                                    Carried Unanimously

 

PUBLIC QUESTION PERIOD

 

Jackie Pearace of the North Valley Echo asked for clarification of the Chamber of Commerce Operating Agreement item 3.3 “average”. It was noted that historically, investment in the R. V. park and Chamber building has exceeded $10,000 annually.

 

ADJOURNMENT

 

The meeting adjourned at 8:05 p.m.

 

_____________________ _____________________

MAYOR                                                                               ADMINISTRATOR