THE CORPORATION OF THE CITY OF ENDERBY

Minutes of a Regular Meeting of Council held on Monday, February 20, 2006 at 7:00 p.m. in the Council Chambers of City Hall.

Present: Mayor Phillips
Councillor Brad Case
Councillor Howie Cyr
Councillor Beryl Ludwig
Councillor Earl Shipmaker
Councillor Dee Wejr

Administrator Maggie Knox
Recording Secretary Bettyann Kennedy
The Press & Public

APPROVAL OF AGENDA

The following items were added under New Business:
k. Letter to Ministry of Transportation re: Hwy 97A Corridor
l. Community Wildfire Protection Program

Moved by Councillor Case, seconded by Councillor Ludwig that the agenda be approved as amended.
Carried Unanimously

ADOPTION OF MINUTES

Regular Meeting of February 6, 2006

Moved by Councillor Wejr, seconded by Councillor Cyr that the Minutes of the Regular Meeting of February 6, 2006 be adopted as circulated.
Carried Unanimously

BUSINESS ARISING FROM THE MINUTES AND/OR UNFINISHED BUSINESS

The Administrator confirmed that the letter to Interior Health re: Palliative Care has been sent. The Administrator will be meeting with Regional District of North Okanagan staff on Wednesday regarding building inspection services with respect to property remediation.

REPORTS

Councillor Cyr

Councillor Cyr attended the Newly Elected Officials Seminar and found it fascinating. There was a lot of information to digest. He has come away with a better understanding of proceedings.

Councillor Ludwig

Councillor Ludwig attended the Newly Elected Officials Seminar and found it to be a good review. She encourages other Councillors to consider attending future seminars as a refresher.

Councillor Ludwig attended the Communities in Bloom Round Table session at the Drill Hall.




The ESS Level I course in Armstrong last weekend was also a good review. Councillor Ludwig suggested that Bonita Hartman attend a future meeting to discuss the Emergency Social Service program and present a short video. It was consensus of Council to extend an invitation to Bonita Hartman to speak as a delegation at a future meeting of Council.

Councillor Wejr

Councillor Wejr also attended the Newly Elected Officials Seminar and found it to be of value.

Enderby / Area F Services Committee is working on budget process. A request for a concession at Tuey Park will require a Zoning Text Amendment for the S1 zone.

Councillor Wejr attended the Communities in Bloom Round Table and felt that good ideas were raised.

Enderby transit ridership is up 55%. The numbers include the Salmon Arm run. Councillor Wejr will try to get the Salmon Arm numbers on a separate report.

Councillor Shipmaker

Councillor Shipmaker attended the last regular meeting of the Regional District Board. The O’Keefe Ranch which is now owned by the Regional District requires $500,000 for infrastructure funding. The amendment to the Enderby/Area F Committee structure bylaw to include Alternate Directors is being worked on.

Councillor Shipmaker suggested that Jerry Oglow speak to the Finance and Administration Committee regarding the Regional District relationship with Council and the community. It was consensus of Council to extend an invitation to Mr. Oglow to attend a Finance and Administration Committee meeting.

Councillor Case

Councillor Case attended the Newly Elected Officials Seminar and got a lot out of it. The amount of information was overwhelming. He feels that a refresher seminar after three years would be of value.

Councillor Case attended a Regional Library Board meeting. Overall usage of the libraries is down, but Enderby’s numbers are not too bad. A new program was introduced called Books for Babies which is intended to encourage library use. Councillor Case noted that there is a shortage of qualified librarians in the area.

Mayor Phillips

Mayor Phillips attended the Communities in Bloom Round Table discussions and will be circulating notes from the session.

Community to Community Forum is being held in Vancouver on March 10, 2006. The information has been forwarded to Spallumcheen Indian Band Chief Christian. The forum is free of charge, but authorization for travel and accommodation is required.

Moved by Councillor Wejr, seconded by Councillor Ludwig that Council approve travel and accommodation for Mayor Phillips to attend the Community to Community Forum taking place in Vancouver on March 10, 2006.
Carried Unanimously



NEW BUSINESS

Development Variance Permit Application No. 06-0018-END-DVP
Lot 15, Section 27, Twp 18, R9 W6M, KDYD, Plan KAP47782
101 Red Rock Crescent
Applicant: Gary and Deborah Burr
1) Vary Section 402.4.a.i of the Zoning Bylaw by reducing the required exterior side yard setback for an accessory building from 8 m to 5.65 m; and
2) Vary Section 402.4.a.iii and Section 702.10.c of the Zoning Bylaw by reducing the required setback between a porch on a building and a separate building from 2 m to .91 m.

The Administrator introduced the application and reviewed the recommendation from Development Services.

Moved by Councillor Wejr, seconded by Councillor Cyr that Council give notice of their intent to consider issuance of a Development Variance Permit at their meeting of March 6, 2006 to vary Section 402.4.a.i, Section 402.4.a.iii and Section 702.10.c of the City of Enderby Zoning Bylaw No. 966, 1987 by reducing the exterior side yard setback for an accessory residential building from the required 8 metres to the proposed 5.56 metres and by reducing the distance between a porch on a building and a separate building from the required 2 metres to the proposed .91 metres.
Carried Unanimously

MIA – Risk Management Tidbits

Councillor Cyr queried whether the City had a system in place for staff to bring potential safety issues forward. The Administrator advised Council of formal policies and informal procedures in place with respect to risk management.

Moved by Councillor Ludwig, seconded by Councillor Wejr that the correspondence be received and filed.
Carried Unanimously

Ministry of Health
Re: Legal obligations of water suppliers and those responsible for waste management

Moved by Councillor Wejr, seconded by Councillor Case that the correspondence be received and filed.
Carried Unanimously

OMMA – Convention Items

Moved by Councillor Wejr, seconded by Councillor Cyr that the correspondence be received and filed.
Carried Unanimously

UBCM - Conference

Moved by Councillor Wejr, seconded by Councillor Cyr that the correspondence be received and filed.
Carried Unanimously

Paszner Technologies Inc.
Re: Biomass Ethanol Refinery

Discussions:
- Little information has been provided.
- Research on internet or seeking information from the writer to be obtained prior to issuing support.

Moved by Councillor Cyr, seconded by Councillor Case that a letter be sent to Paszner Technologies Inc. requesting that a representative address Council as a delegation or that more written information on the project be provided.
Carried Unanimously

UBCM – In the House

Moved by Councillor Wejr, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously

RDNO – Okanagan Vocal Arts Festival Establishment of a Function

Moved by Councillor Cyr, seconded by Councillor Ludwig that a letter be forwarded to the Regional District of North Okanagan indicating that the City of Enderby does not support the establishment of the Okanagan Vocal Arts Festival as a function.
Carried Unanimously

Enderby Open Air Market
Re: Location of Market in 2006

Discussion: The Open Air Market requires a paved space to accommodate the handicapped and elderly. A suitable alternate space has not been identified.

Moved by Councillor Shipmaker, seconded by Councillor Cyr that the Enderby Open Air Market be permitted to operate the Market at the Maud Street parking lot for the 2006 season.
Carried Unanimously

Opportunity to be Partner City in International WHO Age-Friendly Urban
Community Project

Moved by Councillor Wejr, seconded by Councillor Ludwig the correspondence
be received and filed.
Carried Unanimously

Letter to Ministry of Transportation
Re: Highway 97A Corridor

Discussion:
- An earlier meeting with Ministry of Transportation staff identified the need for a letter of intent to be issued stating the commitment of the City towards a preferred solution.
- Phase I addresses the highway congestion between 3rd Avenue and Knight Avenue. The most beneficial solution which addresses safety and traffic flow is to replace the traffic lights at Cliff Avenue with lights and left turn lanes at Mill Avenue and Hubert Avenue. There would be a raised median which would prohibit left turns at remaining intersections.
- A public open house should be scheduled to present the issues and solutions.

Moved by Councillor Wejr, seconded by Councillor Ludwig that the following recommendations from the Ministry of Transportation Concept Development Report dated June 2005 relating to Phase I of the Highway 97A corridor be supported:
- Relocation of the existing traffic signal at Cliff Avenue and Hubert Avenue;
- Upgrades to the Hubert Avenue and Mill Avenue intersections in accordance with the functional design drawings;
- Installation of traffic signals at Mill Avenue;
- Construction of a raised median from 3rd Avenue to mid-way between Mill Avenue and Stanley Avenue to restrict turning movements.
Carried Unanimously

Community Wildfire Protection Program

Moved by Councillor Wejr, seconded by Councillor Case that the City make application to the UBCM for funding for a Community Wildfire Protection Plan.
Carried Unanimously


CLOSED MEEETING RESOLUTION

Moved by Councillor Cyr, seconded by Councillor Wejr that Council hold a meeting closed to the public in order to discuss one or more topics under Section 90 of the Community Charter.

ADJOURNMENT

The regular meeting adjourned at 7:50 p.m.



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MAYOR ADMINISTRATOR