THE CORPORATION OF THE CITY OF ENDERBY

Minutes of a Regular Meeting of Council held on Monday, February 4, 2008 at 7:00 p.m. in the Council Chambers of City Hall.

Present: Mayor Sue Phillips
Councillor Brad Case
Councillor Howie Cyr
Councillor Beryl Ludwig
Councillor Earl Shipmaker
Councillor Tony Vetter
Councillor Dee Wejr

Administrator Barry Gagnon
Recording Secretary Bettyann Kennedy
The Press and Public

APPROVAL OF AGENDA

The following item was added to the agenda under Unfinished Business:
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Moved by Councillor Ludwig, seconded by Councillor Vetter that the agenda be approved as amended.
Carried Unanimously

ADOPTION OF MINUTES

Regular Meeting of January 21, 2008

Moved by Councillor Case, seconded by Councillor Wejr that the minutes of the regular meeting of January 21, 2008 be adopted as circulated.
Carried Unanimously

BUSINESS ARISING FROM THE MINUTES AND/OR UNFINISHED BUSINESS

Grant Request for 2008 Ford Women's Curling Championship

Moved by Councillor Cyr, seconded by Councillor Ludwig that the grant request for the 2008 Ford Women's Curling Championship be denied.
Carried Unanimously

Ministry of Community Services - Response to letter re: Regional Governance for the Okanagan Valley Region

Moved by Councillor Ludwig, seconded by Councillor Wejr that the correspondence be received and filed.
Carried Unanimously

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The Sounds of Light Multicultural Society who is overseeing the Youth Construction Skills Development and Affordable Housing Project is seeking “in-kind” municipal support in the amount of $2,500. Suggestions included providing meeting room space, photocopying services.

Moved by Councillor Ludwig, seconded by Councillor Wejr that “in-kind” municipal support be provided to the Sounds of Light Multicultural Society in the form of office support services.
Carried Unanimously


REPORTS

Councillor Ludwig

Councillor Ludwig attended a Success by Six meeting. She reported that a meeting is being held at A. L. Fortune School on Feb 11th at 7:00 focusing on the relationship between parent and child.

Councillor Case

The Meat Draw at the Legion raised over $2,000.

Councillor Case provided an update on the trees at Riverside Park. Doug Ellis has offered suggestions and will be providing a report on Friday. Council is welcome to attend this meeting, which will take place in the park on Friday, Feb. 8th. The Chamber of Commerce has agreed that funding for this project will come from the $3,500 annual joint fund.

Mayor Phillips

Mayor Phillips thanked Councillors for helping to make the Legion Meat Draw such a success.

Administrator

The Administrator reported on the impact that the withdrawal of Coldstream from Fire Inspection Services will have on the remaining partners.

Currently, physical inspections take place annually. By reducing physical inspections for the personal service/retail category to every second year with checklists and self-inspection taking place in the non-inspection years, will result in a significant cost reduction. These categories of properties being targeted are the lower risk properties only.

Moved by Councillor Cyr, seconded by Councillor Vetter that policy be amended to reduce the number of physical fire inspections for personal service/retail from once per year to every second year.
Carried Unanimously

Disclosure of Contracts with Council Members and Former Council Members

Moved by Councillor Case, seconded by Councillor Ludwig that the report be received and filed.
Carried Unanimously

NEW BUSINESS

North Okanagan Regional Transit Service Establishment Amendment Bylaw No. 2296, 2008

Moved by Councillor Wejr, seconded by Councillor Case that pursuant to the provisions of Section 801.4 [Consent on behalf of municipal participating area] of the Local Government Act, the Council of the Corporation of the City of Enderby does hereby consent, on behalf of the electors of the City of Enderby, to the Board of the Regional District of North Okanagan adopting the following bylaw:
“North Okanagan Regional Transit Service Establishment Amendment Bylaw No. 2296, 2008”
to amend North Okanagan Regional Transit Service Establishment Bylaw No. 1661, 2000 by including the City of Enderby, Village of Lumby, and Electoral Area “F” within the service area/participating area and by reapportioning the net annual cost of the service.
Carried Unanimously

North Okanagan Regional Economic Development Service Establishment Amendment Bylaw No. 2297, 2008

Moved by Councillor Case, seconded by Councillor Wejr that pursuant to the provisions of Section 801.4 [Consent on behalf of municipal participating area] of the Local Government Act, the Council of the Corporation of the City of Enderby does hereby consent, on behalf of the electors of the City of Enderby to the Board of the Regional District of North Okanagan adopting the following bylaw:
“North Okanagan Regional Economic Development Service Establishment Amendment Bylaw No. 2297, 2008”
to amend the Regional Economic Development Service Establishment Bylaw No. 767, 1987 by increasing the maximum amount of money to operate from $10,000 to $100,000.
Carried

Regional District of North Okanagan Sterile Insect Release Program Service Establishment Amendment Bylaw No. 2298, 2008

Moved by Councillor Vetter, seconded by Councillor Shipmaker that pursuant to the provisions of Section 801.4 [Consent on behalf of municipal participating area] of the Local Government Act, the Council of the Corporation of the City of Enderby does hereby consent, on behalf of the electors of the City of Enderby to the Board of the Regional District of North Okanagan adopting the following bylaw:
“Regional District of North Okanagan Sterile Insect Release Program Service Establishment Amendment Bylaw No. 2298, 2008”
to amend the Sterile Insect Release Extended Service Establishment Bylaw No. 834, 1989 by deleting the City of Enderby, Village of Lumby, and Electoral Areas “D”, “E”, and “F” as participants.
Carried Unanimously

Starling Control Program Grant Service Establishment Bylaw No. 2299, 2008

Moved by Councillor Cyr, seconded by Councillor Case that pursuant to the provisions of Section 801.4 [Consent on behalf of municipal participating area] of the Local Government Act, the Council of the Corporation of the City of Enderby does hereby consent, on behalf of the electors of the City of Enderby, to the Board of the Regional District of North Okanagan adopting the following bylaw:
“Starling Control Program Grant Service Establishment Bylaw No. 2299, 2008”
to establish a local area grant service for a Starling Control Program in the Regional District of North Okanagan.
Carried

Meeting Request by Allan Neilson-Welch Consulting Inc
Re: Okanagan Valley Governance

It was consensus of Council that a special meeting be held on Wednesday, February 20th at 5:00 p.m. for a presentation by Allan Neilson-Welch on Valley-Wide Governance.

Retreat Follow-up

Ad Hoc Committees:

Moved by Councillor Case, seconded by Councillor Vetter that the following Ad Hoc Committees be established:
Land Use and Procedures: Members - Councillor Case, Councillor Wejr, and Councillor Ludwig.

Tangible Capital Asset Program and PSAB: Members - Councillor Cyr, Councillor Shipmaker, and Councillor Vetter.

Infrastructure and Equipment Life Cycle Replacement Schedules: Members - Councillor Case, Councillor Ludwig, and Councillor Shipmaker.

Bylaw and Website Update: Members - Councillor Cyr, Councillor Wejr, and Councillor Vetter.
Carried Unanimously

Accumulated Surplus Targets:

Discussions occurred as to whether surplus targets should be set prior to establishing tax rates and service levels.

Moved by Councillor Shipmaker, seconded by Councillor Wejr that a general tax increase of 2.5 - 3% with up to 25% for surplus be targeted.

Moved by Councillor Vetter, seconded by Councillor Ludwig that this item be tabled for budget deliberations.
Carried Unanimously

Timing of Meetings

Moved by Councillor Case, seconded by Councillor Vetter that staff be directed to proceed with the process and bylaw amendments to move the timing of regularly scheduled Council meetings from 7:00 p.m. to 4:30 p.m.
Carried

PUBLIC QUESTION PERIOD

Gardner Shaw of 115 Cliffview Drive questioned whether the Starling Control initiative would actually include Enderby. Specific details of the program have not been made, but it is expected that as a participant, Enderby will be included.

Jackie Pearase of the North Valley Echo received clarification that the meeting on Valley Wide Governance is tentative until date confirmed with consultant.

New Council meeting time will take effect once bylaw amendments have been adopted.

CLOSED MEETING RESOLUTION

Moved by Councillor Case, seconded by Councillor Vetter that Council hold a meeting closed to the public in order to discuss one or more topics under Section 90 of the Community Charter.
Carried Unanimously

ADJOURNMENT

The regular meeting adjourned at 7:40 p.m.






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MAYOR ADMINISTRATOR