Present: Mayor Sue Phillips

Councillor Sue Brookes

Councillor Beryl Ludwig

Councillor Earl Shipmaker

Councillor Hubert van Berkel

Councillor Tony Vetter

Councillor Dee Wejr

Administrator Maggie Knox

Recording Secretary Bettyann Kennedy

The Press & Public

Minutes of Regular Meeting of January 6, 2003

Moved by Councillor Ludwig, seconded by Councillor van Berkel, that the minutes of the Regular Council Meeting, held on January 6, 2003, be adopted as circulated.

CARRIED Unanimously

Leslie Kiehlbauch — O. U. C.

Re: Literacy Project

Ms. Kiehlbauch presented information to Council regarding literacy issues in our community. There are three programs which she highlighted:

• A group of 7 communities, working with the OUC have identified literacy issues in the area. They work as a team to assist adults with reading and writing skills. A Needs Assessment Report has been produced to create awareness.
• Literacy Tudor Program operates with volunteers willing to work with adults to improve reading and writing skills. Word of mouth is required in Enderby to encourage those in need to come forward.
• National Literacy Day is Monday, January 27 celebrating and promoting community and family. Enderby Library Friends are once again participating in the event.

Re: Okanagan Film Commission

Ms Shaak informed Council of the efforts of the Okanagan Film Commission to attract film makers to the Okanagan. They actively scout filming locations and market the area to potential film crews with the objective of sustaining a viable industry in the Okanagan. Ms. Shaak emphasized the economic benefits of hosting a film crew. Fund raising is also being targeted at business that benefit from the industry so that the Commission is less dependant on Government funding.

Council Procedures & Notice of Meeting Bylaw No. 1269, 2000 Amendment Bylaw No. 1318, 2003

Moved by Councillor Brookes, seconded by Councillor van Berkel that Council Procedures & Notice of Meeting Bylaw No. 1269, 2000 Amendment Bylaw No. 1318, 2003 be introduced and read a first time by title only and carried through to three readings.

CARRIED Unanimously

Security Issuing Bylaw No. 1316

Street Improvements

Moved by Councillor Wejr, seconded by Councillor Ludwig that Security Issuing Bylaw No. 1316 be reconsidered and adopted.

CARRIED Unanimously

Security Issuing Bylaw No. 1317

Water Treatment Plant Upgrade

Moved by Councillor Wejr, seconded by Councillor van Berkel that Security Issuing Bylaw No. 1317 be reconsidered and adopted.

CARRIED Unanimously

Premier of B. C. — January 6, 2003

Re: Olympic Live Sites

Discussion: Suggestions for possible funding opportunities under this program included televisions for the curling rink to watch Olympics, and the Kayak Rodeo.

Moved by Councillor Wejr, seconded by Councillor Brookes that the correspondence be received and filed.

CARRIED Unanimously

Lifestyle Counselling Service — January 7, 2003

Re: Employee Assistance Program

Discussion: This program was introduced several years ago via the collective agreement. It was the consensus of Council that Councillors, being elected officials, should not be included in the program.

Moved by Councillor Shipmaker, seconded by Councillor Wejr that participation in Lifestyle Counselling Service be reduced to 10 employees from 17 and the invoice be adjusted accordingly.

CARRIED Unanimously

Community Futures Development Corporation — January 7, 2003

Re: Support of Self-Employment Benefit Program

Discussion: It was noted that Etherea Books and Gifts utilized this program and was named Business of the Year by the Chamber of Commerce.

Moved by Councillor Brookes, seconded by Councillor Wejr that a letter of support be issued to Community Futures Development Corporation.

CARRIED Unanimously

U.B.C.M. — January 8, 2003

Re: Rural/Small Communities Police Costs

Discussion: There has been no definite date set for the implementation of this new police cost formula but speculation has indicated that it may be as early as 2003. This creates an urgency to get details from the Provincial Government as the cost could result in drastic tax increases.

Moved by Councillor Wejr, seconded by Councillor van Berkel that letters be sent to the Premier, MLA, Minister of Finance, Minister of Public Safety and Solicitor General, and Minister of Community, Aboriginal and Women’s Services to delay the implementation of this new police cost formula.

CARRIED Unanimously

U.B.C.M. — January 9, 2003

Re: Police Costs

Moved by Councillor Ludwig, seconded by Councillor Brookes that the correspondence be received and filed.

CARRIED Unanimously

U.B.C.M — January 9, 2003

Re: Provincial Announcements of Interest

Moved by Councillor Brookes, seconded by Councillor van Berkel that the correspondence be received and filed.

CARRIED Unanimously

U.B.C.M. — January 9, 2003

Re: 2003 UBCM Membership

Moved by Councillor Vetter, seconded by Councillor Wejr that the City renew membership to UBCM for 2003.

CARRIED Unanimously

Enderby and District Community Resource Centre Society — January 14, 2003

Re: Community Meeting on Child, Youth and Family Services

Several Councillors expressed their intent to attend the meeting.

Ministry of Public Safety and Solicitor General — January 10, 2003

Re: Provincial Emergency Program Workshops

The workshop is to be held in Kelowna on March 6, 2003. There are numerous responsibilities of Council for Emergency Preparedness which are mandated by legislation. Those Councillors attending are to submit registration form to Clerk-typist.

NORD — December 9, 2003

Re: Funding Request for Okanagan Film Commission

Discussion: The request is for an additional $57 bringing Enderby’s contribution to $898. Councillor Vetter expressed concern that precedence would be set to seeking an increase annually. Councillor Ludwig reminded Council of the economic benefits should filming take place in the area.

Moved by Councillor Brookes, seconded by Councillor Ludwig that the City grant the increase requested by NORD for the Okanagan Film Commission.

DEFEATED

Administrator — January 14, 2003

Re: Policy — Utility Billings

Discussion: Water service is accessible by contractors and is often turned on by them at the site early in the building process making existing policy to await billing until issuance of occupancy permit unpractical. Councillor Wejr suggested that the City advise contractors to discontinue this practice as it interferes with City function. Current practise of commencing billing three months after issuance of building permit has not resulted in any negative feedback from property owners.

Moved by Councillor Vetter, seconded by Councillor van Berkel that utility billings for new construction commence three months following the issuance of a building permit.

CARRIED

Administrator — January 13, 2003

Re: Out of Town Water Service — Non-payment of Utility Billings

Discussion: The City is not able to transfer outstanding utility billings to the tax account for out of town property making collection difficult. Reminders were sent to those with outstanding accounts, but payment has not been made. In addition to notification by registered mail, it was suggested that a phone call also be made.

Moved by Councillor van Berkel, seconded by Councillor Shipmaker that Council establish policy whereby water services outside of municipal boundaries for which billings remain unpaid as at July 1 be disconnected upon 60 days written notice and that billings for water services outside of municipal boundaries remaining unpaid at December 31, 2002 be disconnected upon 60 days written notice.

CARRIED Unanimously

Mayor Phillips

Re: Council Appointments and Goals, Objectives & Budget Session

Mayor Phillips advised that a facilitator is available free of charge if session is held on a weekday. The fee is approximately $300 for a weekend session. As many Councillors have made arrangements to be available for February 22, it was the consensus of Council to hold the session on Saturday, February 22 as originally planned. The Facilitator and venue is to be determined.

Council appointments were distributed. Mayor Phillips announced one addition to the list: Councillor Vetter is to be added to the RCMP Community Consultative Committee.

Mayor’s General Report:

Mayor Phillips also commented on the NORD meeting concerning Mosquito Control Program. The program is very expensive (in excess of $170,000). It is the recommendation of NORD that the City undertake a "source reduction" approach by educating citizens to the prevention of creating breeding grounds for the mosquito.

This Saturday, Feb. 25, Mayor Phillips will be attending a "Community in Bloom" workshop in Kamloops. She will bring back information to share with the Chamber of Commerce.

A reminder was issued to Council members who are attending the Extraordinary Meeting of OMMA on January 24 regarding privatization of the Coquihalla Highway.

Councillor Shipmaker enquired as to the status of Parks and Recreation now that Fortune Park has been disbanded following a public counter petition. Mayor Phillips explained that the Enderby and Area F Governance has also been disbanded. The new Committee is the Enderby and Area F Services Committee which governs animal control, cemeteries, and parks & recreation. NORD has appointed the Mayor and the Director of Area F who report to NORD. Minutes of the meetings are circulated to Council. Mayor Phillips attended an introduction meeting this week. The Committee will be making decisions on how Parks and Recreation is to be managed. Rec Ex has been contracted to report on our facilities and their report is pending.

Councillor Shipmaker queried as to how Council and the community is being involved. The NORD Board provides minutes and recommendations. It is the Committee that has the authority to make decisions. There is however, nothing on the table at this time. Mayor Phillips also noted that the meetings are held the first Thursday of each month and they are open to the public. Agendas are posted on the City Hall bulletin board.

Councillor van Berkel advised Council that minor soccer has encountered increased user fees for school grounds and will be seeking assistance from the City. Last year, their request was received after budget was finalized, and was denied. Grants have been provided in the past from NORD. It was suggested that a request for assistance be made early.

Councillor Vetter requested that the City notify Maple Disposal, asking that they advertise their service and schedule for recycling. He also reported that garbage is sometimes being collected before 7:00 am, which may result in some households missing their collection. He suggests that Aldon be reminded of the importance of consistency in their collection schedule and suggests that they be encouraged to advertise their collection schedule and contact information.

Councillor Brookes felt that the meeting with representatives of the Ministry of Highways was excellent.

She noted that construction at the Red Basket is very impressive and commented on the wide variety of new businesses recently opened in Enderby.

Councillor Ludwig attended the grand opening of the new Residential Drop-Off Facility at the Armstrong/Spallumcheen Recycling and Disposal Facility.

She also attended the Friends of the Library meeting.

Linda Price provided an update at the Community Health Co-Op meeting. The grant has been turned down and they will reapply. The group will refocus and concentrate on what the Health Centre is not doing. They will work to avoid duplication of services.

NORD — December, 2002

Re: Building Permit Detail Report

Moved by Councillor van Berkel, seconded by Councillor Wejr that the report be received and filed.

CARRIED Unanimously

Public Works Superintendent

Written Report Submitted

Discussion: Systems Operator position has not been filled to date. A second advertisement was placed to find an appropriate candidate.

Snow removal issues were raised. It was noted that Armstrong crews clear snow to one side and clear the windrows with a front end loader. It was recommended that our crew be instructed to slow down and turn the blade to assist home owners. The Public Works Superintendent will obtain information from the City of Armstrong and report findings to Council.

Mr. and Mrs. Coder

Mr. and Mrs. Coder attended meeting to determine Council’s position on cancelling the easement on their property. The item was not on the agenda. The issue has been referred to Public Works and the Planning Dept. for comment. Mr. and Mrs. Coder will be advised when item is scheduled for the agenda.

Moved by Councillor van Berkel, seconded by Councillor Councillor Wejr, that Council hold a meeting closed to the public in order to discuss one or more topics under Section 242.2 of the Local Government Act.

CARRIED Unanimously

On a motion by Councillor Wejr the regular meeting adjourned at 8:50 pm.

_________________________ _________________________

MAYOR ADMINISTRATOR