THE CORPORATION OF THE CITY OF ENDERBY

Minutes of a Regular Meeting of Council held on Monday, January 22, 2007 at 7:00 p.m. in the Council Chambers of City Hall.

Present: Mayor Sue Phillips
Councillor Howie Cyr
Councillor Beryl Ludwig
Councillor Earl Shipmaker
Councillor Tony Vetter
Councillor Dee Wejr

Administrator Maggie Knox
Recording Secretary Bettyann Kennedy
The Press and Public

APPROVAL OF AGENDA

Moved by Councillor Cyr, seconded by Councillor Wejr that the agenda be approved as circulated.
Carried Unanimously

ADOPTION OF MINUTES

Regular Meeting of January 8, 2007

Moved by Councillor Wejr, seconded by Councillor Ludwig that the minutes of the regular meeting of January 8, 2007 be adopted as circulated.
Carried Unanimously

BUSINESS ARISING FROM THE MINUTES AND/OR UNFINISHED BUSINESS

Office of the Premier - Correspondence dated January 9, 2007
Re: Martin Mars Water Bombers

Moved by Councillor Wejr, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously

Canada/BC Municipal Rural Infrastructure Program - Ranking of Applications

Moved by Councillor Wejr, seconded by Councillor Ludwig that the ranking of Canada/BC Municipal Rural Infrastructure Program applications be:
1) Wastewater Treatment System
2) Roads
3) Water Treatment System
Carried Unanimously

Moved by Councillor Wejr, seconded by Councillor Vetter that the City apply for funding under the Canada/BC Municipal Rural Infrastructure Program for improvements to and expansion of the Wastewater Treatment System, addressing:
- Influent Flow Meter
- Composite Sampler
- RAS/WAS Flow
- Clarifier Capacity
- SCADA System
- Phosphorous Precipitation
- Nitrogen Control
- Sludge Thickening/Dewatering

And Further that Council commit to funding its share of the eligible project costs from the following sources:
- Development Cost Charge Reserve
- Non-Statutory Reserves (unallocated surplus)
- Towns for Tomorrow grant (subject to approval) OR Gas Tax Revenues (Community Works Fund)

And Further that Council commit to funding its share of the ineligible project costs, consisting primarily of in-house staff time required to manage and supervise the project through annual operating budgets.
Carried Unanimously

Moved by Councillor Ludwig, seconded by Councillor Wejr that the City apply for funding under the Canada/BC Municipal Rural Infrastructure Program for improvements to the following roads, addressing the issues identified in the Roads Inventory and Assessment, as well as sidewalk, curb and gutter and cycling lanes:
- Stanley Avenue
- Cliffview Drive, including a roundabout
- Johnston Avenue

And Further that Council commit to funding its share of the eligible project costs from the following sources:
- Development Cost Charge Reserve
- Non-Statutory Reserves (unallocated surplus)
- 2007 and 2008 capital budget for sidewalk improvement

And Further that Council commit to funding its share of the ineligible project costs, consisting primarily of in-house staff time required to manage and supervise the project, through annual operating budgets.
Carried Unanimously

Moved by Councillor Cyr, seconded by Councillor Wejr that the City apply for funding under the Canada/BC Municipal Rural Infrastructure Program for improvements to and expansion of the Water Treatment System, consisting of:
- Standby Power
- Intake Modifications
- Pump System Upgrade
- Packaged Treatment System
- Backwash Pump/Piping
- Distribution Pump/Piping
- Backwash Settling Tank
- UV System Addition

And Further that Council commit to funding its share of the eligible project costs from the following sources:
o Development Cost Charge Reserve
o Non-Statutory Reserves (unallocated surplus)
o Gas Tax Revenues (Community Works Fund)

And Further that Council commit to funding its share of the ineligible project costs, consisting primarily of in-house staff time required to manage and supervise the project, through annual operating budgets.
Carried Unanimously


BYLAWS - 1st and 2nd Reading

City of Enderby Zoning Bylaw No. 966, 1987 Text Amendment Bylaw No. 1390, 2007

Moved by Councillor Shipmaker, seconded by Councillor Vetter that this item be postponed until the February 5, 2007 meeting.
Carried Unanimously

REPORTS

Councillor Shipmaker

Councillor Shipmaker has spoken to the property owner whose rooftop snow was landing on his neighbour's hot tub, and reported that snow stops are being installed to correct the problem.

Councillor Ludwig

Councillor Ludwig attended an RCMP informational meeting in Vernon and found the 5 minute synopsis of each department to be very interesting and educational.

Councillor Cyr

Councillor Cyr has been in conversations with Sue Gubbels of Interior Health who is in support of the palliative care room in Enderby. Councillor Cyr will be meeting with the Manager of Parkview Place to determine the furnishings that will be required. The Interior Health Authority has indicated that the first available bed at Parkview Place will be converted to palliative care.

Councillor Wejr

Councillor Wejr attended a Regional District Board meeting and reported that Gerry Oglow has been selected as the new Chair. Committees were established with Councillor Wejr serving on the Finance and Administration and Regional Services Committees in addition to the Enderby/Area F Services Committee.

Mayor Phillips

Mayor Phillips attended the Installation of Officers at the Legion. She also attended the RCMP meeting and found the synopsis from each Department Head to be very informative.

Mayor Phillips reported that the Honourable Iona Campagnola, Lieutenant Governor of British Columbia will be visiting Enderby on February 15th from 12:15 p.m. to 3:00 p.m. for a luncheon and reception. Councillors were requested to be in attendance.

Building Inspection Detail Reports for December 2006

Moved by Councillor Cyr, seconded by Councillor Ludwig that the report be received and filed.
Carried Unanimously

Protective Services - Fire Inspection Report for November and December 2006

Moved by Councillor Wejr, seconded by Councillor Cyr that the report be received and filed.
Carried Unanimously


NEW BUSINESS

OMMA - Correspondence dated January 4, 2007
Re: Call for Resolutions for 2007 OMMA Convention

Moved by Councillor Ludwig, seconded by Councillor Wejr that the correspondence be received and filed.
Carried Unanimously

UBCM - Correspondence dated January 3, 2007
Re: 2007 UBCM Membership

Moved by Councillor Ludwig, seconded by Councillor Wejr that the City renew its membership with the UBCM.
Carried Unanimously

UBCM - Correspondence dated January 2, 2007
Re: Report on Involvement and Opportunities for UBCM Administered Programs

Moved by Councillor Wejr, seconded by Councillor Cyr that the correspondence
be received and filed.
Carried Unanimously

Maxwell MacLeod - Correspondence dated January 8, 2007
Re: Snow Removal

Discussions occurred regarding the large volume of snow that the public works crew has had to deal with in a short time frame. All crew members have been working with no days off to keep up with the snow removal.

Moved by Councillor Wejr, seconded by Councillor Ludwig that a letter be forwarded to Mr. MacLeod acknowledging the difficulties being experienced by the elderly and handicapped residents, with an explanation that street and sidewalk clearing is being performed to the best possible standard with the resources and equipment available.
Carried Unanimously

Grounds Maintenance Contract

Moved by Councillor Cyr, seconded by Councillor Ludwig that the 2007, 2008, 2009 grounds maintenance contract be awarded to Trend West Landscaping at a cost of $4,000 bi-weekly.
Carried Unanimously

Provincial Health Services Authority - Correspondence dated January 5, 2007
Re: Update on Collaboration with Interior Health

Moved by Councillor Wejr, seconded by Councillor Vetter that the correspondence be received and filed.
Carried Unanimously

Royal Canadian Legion Branch 98 - Correspondence dated January 12, 2007
Re: Request for Metered Water

Discussions: Councillor Wejr reported that a meter has already been installed and a meter reading was taken on January 3, 2007.

Moved by Councillor Vetter, seconded by Councillor Cyr that the request for metered water service at the Royal Canadian Legion be approved with an effective date of January 1, 2007.
Carried Unanimously


Citizens of Gabriola - Correspondence dated December 29, 2007
Re: Trade Investment and Labour Mobility Agreement

Moved by Councillor Ludwig, seconded by Councillor Wejr that the correspondence be received and filed.
Carried Unanimously

North Okanagan Minor Hockey Association - Correspondence dated January 9, 2007
Re: Grant for cost of ice to host Midget Provincial Hockey Championship Tournament

The Administrator reported that the Enderby / Area F Services Committee has approved a grant for _ the cost of the ice rental, which amounts to approximately
$3,500. The City will be contributing to the grant through the Regional District
requisition for the Fortune Parks and Recreation service.

Moved by Councillor Ludwig, seconded by Councillor Wejr that the correspondence be received and filed.
Carried Unanimously

OMMA - Correspondence dated January 16, 2007
Re: Call for Nominations - OMMA Executive Elections

Moved by Councillor Cyr, seconded by Councillor Vetter that the correspondence be received and filed.
Carried Unanimously

Initiation of Regional District Service Review

Discussions:
- There is no urgency to selecting a City representative at this point.
- An information session is being planned for all Board and Council members;
- The process to be followed and the associated costs have yet to be determined;
- Each participant in each service is required to bear the costs of its participation in the review;
- Although the costs of a facilitator are borne by the Regional District, the associated incremental costs to each service will be recovered from the participants in the service through the regular requisition process;
- Following review of a service, 3 years must lapse before another review can be initiated for the same service.

Moved by Councillor Ludwig, seconded by Councillor Wejr that the correspondence be received and filed.
Carried Unanimously

UBCM - Correspondence dated January 18, 2007
Re: RCMP Accountability - Community Performance Plans

Moved by Councillor Cyr, seconded by Councillor Shipmaker that the correspondence be received and filed.
Carried Unanimously

Kidney Foundation of Canada - Correspondence dated January 15, 2007
Re: Kidney Month

Moved by Councillor Wejr, seconded by Councillor Cyr that the correspondence be received and filed.
Carried Unanimously



CLOSED MEETING RESOLUTION

Moved by Councillor Ludwig, seconded by Councillor Vetter that Council hold a meeting closed to the public in order to discuss one or more topics under Section 90 of the Community Charter.
Carried Unanimously

ADJOURNMENT

The regular meeting adjourned at 7:30 p.m.


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MAYOR ADMINISTRATOR