THE CORPORATION OF THE CITY OF ENDERBY
Minutes of a Regular Meeting of Council held on Monday, January 8, 2007 at 7:00 p.m. in the Council Chambers of City Hall.
Present: Mayor Sue Phillips
Councillor Brad Case
Councillor Howie Cyr
Councillor Beryl Ludwig
Councillor Tony Vetter
Councillor Dee Wejr
Administrator Maggie Knox
Planner Greg Routley, NORD
Recording Secretary Bettyann Kennedy
The Press & Public
APPROVAL OF AGENDA
Moved by Councillor Wejr, seconded by Councillor Cyr that the agenda be approved as circulated.
Carried Unanimously
ADOPTION OF MINUTES
Regular Meeting of December 18, 2007
Moved by Councillor Cyr, seconded by Councillor Ludwig that the minutes of the regular meeting of December 18, 2006 be adopted as circulated.
Carried Unanimously
DELEGATIONS
Inspector Steve McVarnock, Officer in Charge
RCMP - Vernon/North Okanagan Detachment
Inspector McVarnock introduced himself and provided a brief review of his career with the RCMP and his personal attachment to the North Okanagan.
- Inspector McVarnock is replacing recently retired Inspector Clair Hayward.
- The short term vision for his position is to establish relationships with the communities and the force members. Once this relationship is established, the position will be finalized or altered as need be.
- His career of 25 _ years includes experience in a variety of positions around the country. He offers a good balance of experience with small and larger communities.
- The importance of police presence/visibility in small communities.
- He will accompany Staff Sgt. Carlson to the meeting in early February when the 2006 4th Quarter Report is presented.
- He is looking forward to receiving and reviewing a report on post-integration.
- A meeting this week with RCMP Human Resources to review and determine staffing levels. A report will be made at the February meeting.
- Once the position has been made formal, he will be relocating his family from Kelowna to Vernon.
NEW BUSINESS
06-0825-END-DP
Strata Lot 1, District Lot 150, KDYD, Strata Plan KAS1355 together with an interest in the common property in proportion to the unit entitlement of the Strata lot as shown on Form 1 - 103 George Street
Applicant: 723549 Alberta Ltd.
The Planner introduced the application and provided a review of Development Services recommendation.
Moved by Councillor Cyr, seconded by Councillor Ludwig that Council authorize the issuance of a Development Permit for the property legally described as Strata Lot 1, District Lot 150, KDYD, Strata Plan KAS1355 together with an interest in the common property in proportion to the unit entitlement of the Strata lot as shown on Form 1, located at 103 George Street subject to the following conditions:
a) The dimensions and siting of the building addition to be constructed on the land shall be in accordance with attached Schedules 'A' and 'B';
b) An irrigated landscaped buffer area adjacent to George Street shall be provided with a minimum width of 2 metres. Landscaping shall consist of a grass to shrubbery ratio from 6:4 to 8:2, a minimum of 5% of the area being planted in trees and a minimum of 15% of the area being planted in annuals;
c) Prior to issuance of the Development Permit, a revised site plan be submitted which clearly shows:
- how a pedestrian pathway would connect the proposed ramp and landing with the existing parking lot area. The pathway should be clearly marked, paved and/or be suitably treated for year round conditions;
- the proposed door providing access to the 2nd floor common internal hallway;
- the retention of all the existing shrubs adjacent to the existing building and retaining wall with the exception of the shrubs that need to be removed directly in front of the proposed door;
d) Prior to issuance of the Development Permit, an irrevocable letter of credit must be provided in the amount equal to 1.5 times the estimated cost of providing a pedestrian pathway, landscaping and irrigation. The estimates must be prepared by qualified contractors.
e) Issuance of this Development Permit does not constitute acceptance or approval of the non-conforming use of the building.
Carried Unanimously
BUSINESS ARISING FROM THE MINUTES AND/OR UNFINISHED BUSINESS
Provincial Grant Programs
The Administrator advised that the time frame for preparing applications under these programs as extremely short, with a deadline of February 16, 2007.
Towns for Tomorrow:
The Administrator advised that:
- This program offers 80% funding to a maximum of $400,000 and is a cost share program for capital infrastructure projects.
- After considering a number of potential projects in relation to the criteria for both the Towns for Tomorrow and MRIF funding programs, it was recommended that an application be submitted under the Towns for Tomorrow program for the “high priority” wastewater treatment items forming a portion of the MRIF application. Financial scenarios were circulated demonstrating that either the Towns for Tomorrow or the MRIF project could proceed on a stand-alone basis, as well as the cost efficiencies should both applications be approved.
Moved by Councillor Ludwig, seconded by Councillor Case that an application be submitted under the Towns for Tomorrow funding program for the maximum contribution of $400,000 towards a total project amount of $1,182,000.00, for infrastructure upgrades at the Wastewater Treatment Plant, identified as high priority items in the 2006 Wastewater Treatment Plant study.
Carried Unanimously
LocalMotion:
The Administrator advised that:
- This program offers 50% funding and is targeted for bike paths, walkways and improving accessibility for people with disabilities.
- The Public Works Superintendent had identified potential projects as sidewalk construction from the Riverwalk to Brickyard Road, as well as reconstruction of improvements to downtown crosswalks, which are showing signs of disintegration.
- The City does not have a community walking and/or cycling network plan as required by the funding program; however, however, it was recommended that an application be submitted regardless.
Moved by Councillor Cyr, seconded by Councillor Ludwig that applications be submitted under the LocalMotion funding program for the following projects:
- Construction of a walkway along Kildonan Avenue to Kate Street, along Kate Street to Bass Avenue and along Bass Avenue to Brickyard Road, providing linkages between the Downtown Core via the existing Riverwalk, recreational and residential properties, the High School and the Industrial Park;
- Construction of crosswalks in the downtown core, including slip resistant surfacing and highly visible markings, to increase to safety of the general walking public, seniors and those with mobility challenges;
And further that engineers be engaged to prepare required supporting documentation.
Carried Unanimously
Spirit Squares:
The Administrator advised that:
- This program offers 50% funding and is for enhancing community outdoor meeting spaces.
- Applicants may enter the program at Phase I (planning, feasibility and design) or Phase 2 (construction).
- There has been discussion in the community over the years regarding a number of potential projects, including public washrooms, Riverwalk lighting, a bandstand, interpretive signage at the viewing platform, etc.; however, questions relating to design, location, capital costs, operating costs, management and maintenance issues have to date remained unanswered. A study addressing these issues would provide the City with the information necessary to determine the feasibility of the projects and to apply for capital funding in future;
- Recommendation that, due to the tight time frame impact on staff workload resulting from the various funding programs, an individual be hired to prepare an application for feasibility study funding.
Moved by Councillor Case, seconded by Councillor Wejr that an application be submitted under the Spirit Squares funding program for a study of the design, costs, and feasibility of constructing/installing improvements in the Downtown Core such as public washrooms, Riverwalk lighting, viewing platform interpretive signage and infrastructure to enhance open air cultural activities; and further that an outside party be engaged to prepare the application on behalf of the City.
Carried Unanimously
REPORTS
Councillor Cyr
Councillor Cyr reported that he will be visiting Parkview Place on Friday to view the palliative care room. He will be obtaining quotes for furnishings for the room and will be reporting back to Council with a request for funding. Councillor Cyr is also working on establishing a society to keep donated items to the room separate from governing bodies. He may be proposing, at a future Council meeting, that the City front the costs of furnishings and be reimbursed as donations are received.
Administrator
The Administrator reported that the Treasurer has just completed the first of a four part course in Local Government Administration and Management offered through Capilano College. She attained an 'A' grade.
Moved by Councillor Case, seconded by Councillor Ludwig that a letter be forwarded to Geri Ferguson congratulating her in achieving an 'A' in the Finance component of the Local Government Administration and Management certification program.
Carried Unanimously
Financial Position to November 30, 2006
Moved by Councillor Cyr, seconded by Councillor Ludwig that the report be received and filed.
Carried Unanimously
Disclosure of Contracts with Council Members and Former Council Members
Moved by Councillor Ludwig, seconded by Councillor Wejr that the report be received and filed.
Carried Unanimously
NEW BUSINESS
Regional District of North Okanagan - Correspondence dated December 14, 2006
Re: Police Costs - Special Events
Discussions occurred as to the expected role of the local RCMP during special events. It was noted that municipalities have the ability to collect fees to offset incremental costs assessed under the municipal policing contract.
Moved by Councillor Vetter, seconded by Councillor Cyr that the correspondence be received and filed.
Carried Unanimously
City of North Vancouver - Correspondence dated December 14, 2006
Re: Resolution - Standards and Regulations for Welfare of Farm Animals
Moved by Councillor Wejr, seconded by Councillor Cyr that the correspondence be received and filed.
Carried Unanimously
City of Coquitlam - Correspondence dated December 15, 2006
Re: Kyoto Protocol on Climate Change
Moved by Councillor Case, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously
Vernon and District Hospice Society - Correspondence dated December 8, 2006
Re: Request for Delegation
Moved by Councillor Ludwig, seconded by Councillor Wejr that the Vernon and District Hospice Society be invited to speak to Council as a delegation.
Carried Unanimously
Enderby Inn - Correspondence dated December 19, 2006
Re: Request for Metered Water
Moved by Councillor Case, seconded by Councillor Wejr that the request for metered water service at 707 George Street be approved.
Carried Unanimously
UBCM - Correspondence dated December 20, 2006
Re: Seniors Housing and Support Initiative - 2007 Funding Opportunities
Moved by Councillor Wejr, seconded by Councillor Cyr that this item be forwarded to the executive committee of the Enderby Senior Centre.
Carried Unanimously
Murray Rossworn - Correspondence dated December 21, 2006
Re: Changes in Auditing Standards
Moved by Councillor Vetter, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously
Solicitor General - Correspondence dated November 30, 2006
Re: Formation of Emergency Management British Columbia (EMBC)
Moved by Councillor Cyr, seconded by Councillor Wejr that the correspondence be received and filed.
Carried Unanimously
Open Air Market - Correspondence dated January 3, 2007
Re: Use of Maud Street Parking Lot for 2007 Season
Moved by Councillor Ludwig, seconded by Councillor Vetter that a letter be forwarded to the Open Air Market permitting use of the Maud Street parking lot for the 2007 season;
And Further That appreciation for the $200 donation be included in the letter.
Carried Unanimously
Federation of Canadian Municipalities - Correspondence dated December 7, 2006
Re: Membership
Moved by Councillor Case, seconded by Councillor Vetter that the correspondence be received and filed.
Carried Unanimously
Appointment of Emergency Social Service Coordinator
The Administrator reported that the Joint Emergency Executive Committee has recommended that Shelagh Bigsby be appointed Emergency Social Service Coordinator. Ms. Bigsby has been on the ESS team since its formation in 2003.
Moved by Councillor Wejr, seconded by Councillor Ludwig that the City of Enderby ratify the appointment of Shelagh Bigsby as Emergency Social Service Coordinator.
Carried Unanimously
ADJOURNMENT
The regular meeting adjourned at 8:00 p.m.
______________________ _____________________
MAYOR ADMINISTRATOR