THE CORPORATION OF THE CITY OF ENDERBY

Minutes of a Regular Meeting of Council held on Monday, June 5, 2006 at 7:00 p.m. in the Council Chambers of City Hall.

Present: Mayor Phillips
Councillor Brad Case
Councillor Beryl Ludwig
Councillor Earl Shipmaker
Councillor Tony Vetter
Councillor Dee Wejr

Administrator Maggie Knox
Recording Secretary Bettyann Kennedy
The Press & Public

APPROVAL OF AGENDA

The following items were added to the agenda:
- Reports e) Vetter Subdivision Servicing
f) Round About
- New Business: h) Closing Boat Launch at Highwater

Moved by Councillor Case, seconded by Councillor Wejr that the agenda be approved as amended.
Carried Unanimously

ADOPTION OF MINUTES

Regular Meeting of May 15, 2006

Moved by Councillor Ludwig, seconded by Councillor Vetter that the minutes of the Regular Meeting of May 15, 2006 be adopted as circulated.
Carried Unanimously

REPORTS

Councillor Case

Community events are being planned for the August long weekend. A letter will be forthcoming for street closure of Mill Avenue for a beer garden and pancake breakfast.

Councillor Wejr

Councillor Wejr reported as follows with respect to a recent meeting of the Board of the Regional District of North Okanagan:
- Motion to support the existing structure of the Electoral Area Services Commission, with removal of responsibility for Chief Administrative Officer position;
- Motion to amend Greater Vernon Services Commission delegation bylaw;
- Decision to recruit a Senior Administrator rather than a Chief Administrative Officer – more flexibility as CAO duties are outlined in the Community Charter.

Councillor Wejr presented a draft motion, which was then copied and circulated to the remaining members of Council.

Mayor Phillips indicated that she was not prepared to vote on the motion without opportunity to review and digest it.

Councillor Shipmaker indicated that the issue needed to be addressed by Council prior to the June 7, 2006 meeting of the Regional Board.

Moved by Councillor Shipmaker, seconded by Councillor Wejr that the position of Enderby Council regarding hiring a Senior Administrator by the entire Regional District rather than by the Electoral Areas Commission is that Council supports the concept of having the Senior Administrator hired by the entire Regional District and reporting to the entire board. However, before proceeding with this change we wish to have the following issues addressed:
1. The following function to be transferred back to the entire Board:
a) Information Systems/Geographic Information Systems
b) Development Services, and have a Development Services committee with representation from Vernon and the small municipalities as well as the Electoral areas. This committee would be responsible for regional planning, interface planning, and the allocation of staff between Electoral Area, Municipal, and Regional Planning. The committee would also be responsible for the Electoral Area and Municipal building inspection services being provided by the Regional District.
c) Fire Inspection Services as the service includes some municipalities, not just electoral areas.
2. A commitment from the Board to doing some Region wide Emergency Planning to integrate the various plans e.g. between Electoral Area F and Enderby.
Chair Field has expressed concern that our Director does not understand
the Regional concept. On the contrary, our Director is bringing forward
Enderby Council’s desire to improve the governance structure so that we
can participate as part of the region. We want to be included in the
governance of all the services that we are receiving from the Regional
District.
Carried

Councillor Ludwig

Councillor Ludwig attended an Okanagan Regional Library meeting and reported the following:
- Library in Celista being moved to Scotch Creek.
- Discussions on the building of a new headquarters building.
- Finance Committee recommendations to transfer unallocated surplus funds to the operating fund, the headquarters building reserve, and operations.

Councillor Ludwig attended the Women’s Auxiliary awards banquet at the Legion.

Citizens on Patrol are back in operation and 23 people are involved thus far. Ray Walkerdine is heading up the COPS program.

Councillor Vetter

Councillor Vetter commented that it appears that Surrey, B. C. is considered a leader in bylaw enforcement. Vancouver, Prince George and Kelowna have been obtaining input from Surrey and feels that perhaps Enderby should also consider investigating what makes their system work.

Mayor Phillips

Mayor Phillips and the Treasurer attended a Consultation Session on Policing Costs on May 26 in Richmond and reported the following:
- There are 2047 RCMP members in B. C. of which the Province pays 70%.
- Communities of less than 25,000 and Regional Districts will be paying $30,000,000 based on property assessment values and ability to pay.
- 250 small communities are expected to make up $30,000,000
- There are small community grants and traffic fine revenue sharing available.
- Legislation is expected in the spring of 2007 with requisitions due by July or August 2007.
- There are 400 more RCMP members than 4 years ago.
- A training facility is being planned to be located in Chilliwack.
- There will be capping and phasing in levels of service.
- Dialogue will continue.

Mayor Phillips attended the opening ceremonies of the Cancer Society Relay for Life in Salmon Arm, and also attended the RCMP memorial service for fallen RCMP officers.

Public Works Committee

Councillor Case, Chair of the Public Works Committee reported on the following items discussed at the June 5 meeting:

i) City of Enderby Roads Inventory and Condition Assessment
- May need to consider borrowing funds to get necessary work done. Debt servicing costs and opportunities for grants will be investigated prior to 2007-2011 financial planning.
Discussions:
- Councillor Shipmaker commented that infrastructure funding should be in place as the debt costs will be high.
- Accessing DCC’s may be possible if servicing specific areas.

ii) Laura Tessel – Request for Out-of-Town Water Service
- The Committee has recommended that Ms. Tessell approach the Regional District for suggestions.
- Until such time as a water study is done to assess our own needs, the City is not in a position to provide out-of-town connections.
- Contact information for the Regional District office will be provided to Ms. Tessel.

iii) Wilfred Fournier – Traffic Suggestions
- The Committee recommends that a letter of appreciation be sent to Mr. Fournier advising him that his comments will be forwarded to the Ministry of Transportation.
Discussions:
- Councillor Shipmaker commented that as the area in question is in the City’s jurisdiction, it is not fair to just pass the information to the Ministry of Transportation. The Public Works Committee has concluded that since Sicamous Street is high on the list for required roadwork, the City is not in a position to address the suggestions made by Mr. Fournier.

Moved by Councillor Wejr, seconded by Councillor Case that a letter be sent to Mr. Fournier thanking him for his input and advising him that a copy of his letter will be forwarded to the Ministry of Transportation.
Carried Unanimously

iv) Proposal for Engineering Services – Wastewater Treatment Study
Discussions:
- A grant has been obtained for 50% of the cost of the study and the remaining 50% has been budgeted for.
- It was questioned why Stantec is automatically chosen to provide such services. Councillor Vetter noted that Armstrong uses the services of Urban Systems. The Administrator noted that if a change in engineers was the desire of Council, it could be reviewed and an invitation for proposals made for overall engineering services. However, it would be inefficient to fragment engineering services.

Moved by Councillor Wejr, seconded by Councillor Case that Stantec Consulting Group be authorized to proceed with a Wastewater Treatment Study at a cost of $15,000.
Carried

v) De Ruiter Property / Flooding / Ditching
- Following a site visit by Councillor Vetter and Councillor Case, the Committee recommends that no action be taken as the property is not within City limits and would be impacted by the Riparian Areas Regulation.

Moved by Councillor Shipmaker, seconded by Councillor Case that a summary of this situation be provided to the MLA as an example of problems incidental to the Riparian Areas Regulation.
Carried Unanimously

vi) Sidewalk – Belvedere Street
- Due to the safety issue of elderly and mobility impaired residents accessing the Post Office, and in consideration of an additional aging population expected in the area, the Committee is recommending that the priority of the sidewalk repairs be amended.

Moved by Councillor Wejr, seconded by Councillor Case that the priority of sidewalk improvements be amended as follows, dependent upon budget:
- Complete sidewalk on Howard Avenue to Polson;
- Construct sidewalk on east side of Belvedere Street from Regent Avenue to Post Office;
- Continue with sidewalk improvements from Polson along Kate to Regent.
Carried Unanimously


Vetter Subdivision Servicing
- A report from Shatzko Engineering and letters from lot owners are in agreement to have a retaining wall erected.

Moved by Councillor Wejr, seconded by Councillor Case that the retaining wall referenced by Shatzko Engineering be constructed on private property.
Carried Unanimously


Round-About on Cliffview Drive
- This item had been discussed in March and was deferred pending completion of the Roads Inventory and Condition Assessment Report.

Moved by Councillor Case, seconded by Councillor Wejr that Stantec Consulting Group be engaged to provide a detailed design including detailed cost estimate for the construction of a traffic round-about at Cliffview Drive.
Carried Unanimously

Planning and Development Committee

Councillor Wejr, Chair of the Planning and Development Committee reported on the following items discussed at the June 5 meeting:

i) Trent & Sophie Richardson and Wil & Wendy Richardson – 1st Avenue Extension
- The proposal presented by the Richardsons is eight years old and no longer represents the City’s financial position on road development.

Moved by Councillor Wejr, seconded by Councillor Ludwig that the Richardsons be advised that the proposal presented to Mr. Stoski in 1998 is no longer valid; and further request that a new proposal be presented stating what they are prepared to do and what is expected of the City in the development of a roadway from 1st Avenue to Francis Drive.
Carried Unanimously

ii) Review of Subdivision / Development Bylaws – Consulting Options
- This item will be reported during the In-Camera meeting.

Council Directives Tracking

Moved by Councillor Wejr, seconded by Councillor Shipmaker that the report be received and filed.
Carried Unanimously

NEW BUSINESS

UBCM – Executive Release

Moved by Councillor Ludwig, seconded by Councillor Case that the correspondence be received and filed.

District of Summerland
Re: Public Notification of Water Turbidity

Moved by Councillor Wejr, seconded by Councillor Vetter that the correspondence be received and filed.
Carried Unanimously

UBCM
Re: Approval of Funding for Operational Fuel Management

Moved by Councillor Wejr, seconded by Councillor Case that the correspondence be received and filed.
Carried Unanimously

Enderby and District Arts Council
Re: Thank you for Financial Support

Moved by Councillor Wejr, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously

Office of Housing and Construction Standards
Re: Regional Forums on Homelessness

Moved by Councillor Case, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously

UBCM – In the House

Moved by Councillor Ludwig, seconded by Councillor Shipmaker that the correspondence be received and filed.
Carried Unanimously


Enderby Funtastic Society
Re: Beer Garden Licence

Moved by Councillor Wejr, seconded by Councillor Vetter that permission be granted to Enderby Funtastic Society to operate a beer garden and dance at the Gazebo on Saturday, July 1, 2006 from 8:00 p.m. to 2:00 a.m.
Carried Unanimously

Boat Launch Closure During High Water

Councillor Shipmaker expressed concern with respect to erosion of the riverbank resulting from boat speeds during high water and suggested that the City’s boat launch be closed during high water.

Discussion occurred regarding:
- Closure of the City’s boat launch would not prevent boaters from launching in other places;
- Individuals placing themselves in personal danger through unsafe use of river;
- Need for signage/education with respect to personal safety as well as protection of riverbank;
- Consultation with Area F, the Spallumcheen Indian Band and the Chamber of Commerce.

Moved by Councillor Wejr, seconded by Councillor Ludwig that educational signage be placed at the City Boat Launch.
Carried Unanimously

PUBLIC QUESTION PERIOD

Jackie Pearase of the North Valley Echo enquired as to the cost of producing the Road Inventory and Assessment Report and also the cost of the fuel management project to date. The Administrator will obtain those figures and advise Ms. Pearase.

Ms. Pearase also informed Council that the front page article in this week’s paper is about signage required on the river.

CLOSED MEEETING RESOLUTION

Moved by Councillor Case, seconded by Councillor Ludwig that Council hold a meeting closed to the public in order to discuss one or more topics under Section 90 of the Community Charter.
Carried Unanimously

ADJOURNMENT

The regular meeting adjourned at 8:05 p.m.



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MAYOR ADMINISTRATOR