THE CORPORATION OF THE CITY OF ENDERBY

Minutes of a Regular Meeting of Council held on Monday, March 20, 2006 at 7:00 p.m. in the Council Chambers of City Hall.

Present: Mayor Phillips
Councillor Howie Cyr
Councillor Beryl Ludwig
Councillor Earl Shipmaker
Councillor Tony Vetter
Councillor Dee Wejr

Administrator Maggie Knox
Recording Secretary Bettyann Kennedy
The Press & Public

APPROVAL OF AGENDA

The following item was added under Unfinished Business:
- Highway 97A Public Information Meeting

The following item was added under New Business:
- North Okanagan Industrial Land Strategy

Moved by Councillor Ludwig, seconded by Councillor Wejr that the agenda be approved as amended.
Carried Unanimously
ADOPTION OF MINUTES

Regular Meeting Minutes of March 6, 2006

Moved by Councillor Cyr, seconded by Councillor Vetter that the Minutes of the Regular Meeting of March 6, 2006 be adopted as circulated.
Carried Unanimously

Committee-of-the-Whole Meeting of March 6, 2006

Moved by Councillor Cyr, seconded by Councillor Vetter that the Minutes of the Committee-of-the-Whole Meeting of March 6, 2006 be adopted as circulated.
Carried Unanimously

DELEGATIONS

Bonita Hartman and Shelagh Bigsby
Re: Armstrong / Enderby / Spallumcheen Emergency Social Services


- The role of the Emergency Social Service volunteers was demonstrated in a video showing volunteers in action during an emergency.
- 72 hour support is provided by the Emergency Social Service team.
- Personal Disaster Assistance is made available for personal emergencies such as fires, gas leaks, police incidents, search and rescue, floods and dangerous goods emergencies. Basic needs such as food, lodging and clothing is provided to assist victims of personal disaster.
- Funding is provided by the provincial government (PEP).
- The reception area for Enderby is the Seniors Centre.
- Enderby area is in need of more awareness and although there are a few volunteers from Enderby, more are needed.



Active Communities

Doug Blackie, Director of Primary Care Services was not in attendance. Mayor Phillips provided the following information:
- Next funding is due to begin in September.
- City support required to access funding once registered as an active community.

BUSINESS ARISING FROM DELEGATIONS

Moved by Councillor Wejr, seconded by Councillor Ludwig that the City of Enderby register as an Active Community.

Moved by Councillor Wejr, seconded by Councillor Ludwig that this item be postponed pending a report on the program by the Director of Primary Care Services.
Carried Unanimously

BUSINESS ARISING FROM THE MINUTES AND/OR UNFINISHED BUSINESS

Highway 97A Public Information Meeting

In response to a letter sent to Ministry of Transportation, a date of April 6, 2006 at 7:00 p.m. has been set for a Public Information Meeting to present upgrade options for the Highway 97A corridor.

REPORTS

Councillor Ludwig

Councillor Ludwig attended the Legion Awards banquet and served seniors at the Meals to Wheels luncheon.

Councillor Cyr

Councillor Cyr has information to share regarding bylaw enforcement and will present his report during the In-Camera meeting.

Councillor Wejr

Councillor Wejr expressed delight at the compost offer finally being extended to include Enderby and Lumby.

Enderby/Area F Service Committee discussed the following items:
- Acquisition of Kingfisher School
- Locking gates at Tuey Park
- Planting commemorative tree in Riverside Park for Matejka family
- Availability of M.V. Beattie school surplus property

Regional District Board meeting discussions included a $30,000 expenditure for a feasibility review to determine the need and terms of reference for a regional growth strategy. The item has been tabled.

Councillor Wejr also attended a meeting of the North Okanagan Columbia Shuswap Regional Hospital District.

Mayor Phillips

Mayor Phillips attended the Community to Community Forum in Vancouver. There was lots of participation as a First Nations Summit was also occurring that week.

Moved by Councillor Ludwig, seconded by Councillor Cyr that a letter be sent to Chief and Council of the Spallumcheen Indian Band to determine suitable dates to meet with City Council to begin dialogue on shared issues of the communities.
Carried Unanimously

Mayor Phillips attended a Community Advisory meeting. Alietha Martin, Nurse Practitioner will be conducting the first monthly Renal Clinic in Enderby on April 12. Dr. Rankin and Marilyn Henderson will attend the Institute on Healthcare Improvement summit in San Diego. It is expected that new initiatives being discussed will be implemented at the Enderby Community Health Centre and that Enderby becomes a model for the Okanagan.

Mayor Phillips attended a meeting regarding Southern Interior Development Trust. $50,000,000 for economic development is managed through a Regional Advisory Committee of which Mayor Phillips is a member. Applications which benefit economic development are reviewed by the committee to determine if funding from the Southern Interior Development Trust Board is to be recommended.

North Okanagan Community Living Society annual golf tournament is scheduled to take place during OMMA convention. Councillors not planning to attend OMMA are requested to let Mayor Phillips know if interested in volunteering as a caddy for the event.

Mayor Phillips extended a reminder to Council that a meeting to review budget and goals and objectives is scheduled for next Monday at 9:00 a.m.

Planning and Development Committee – Councillor Wejr

- Kathy and Eckhard Fabische are required to submit a stormwater management plan in order to proceed with their subdivision plans.
- Will Richardson is seeking feedback from Council regarding opening First Avenue to access the Knoll. He was asked to prepare a proposal.
- Development approval procedures are hindered by bylaws and procedures that have conflicting information. A review of the tools is required to establish consistency prior to preparing guidelines for applicants.

Moved by Councillor Wejr, seconded by Councillor Ludwig that staff investigate the price of outsourcing a review of the Zoning Bylaw, Subdivision Servicing and Development Bylaw and the Development Procedures Bylaw, as well as the preparation of a guide for applicants.
Carried Unanimously

Disclosure of Contracts with Council Members and Former Council Members

Moved by Councillor Ludwig, seconded by Councillor Cyr that the reports be received and filed.
Carried Unanimously

Building Permit Reports – February 2006

Moved by Councillor Wejr, seconded by Councillor Vetter that the report be received and filed.
Carried Unanimously

Public Works Superintendent
Re: Blue Bag Pick-up

The Administrator confirmed that the Regional District of North Okanagan pricing includes an administration fee. It is possible that pricing for the service in Enderby may be higher than Armstrong’s due to fuel costs.

It was consensus of Council to review the blue bag pricing closer to the end of the existing contract.

Moved by Councillor Vetter, seconded by that the report be received and filed.
Carried Unanimously

NEW BUSINESS

Development Variance Permit Application No. 06-0018-END-DVP
Lot 15, Plan KAP47782, Section 27, Twp 18, Range 9
105 Peacher Crescent
Applicant: Gary Burr

The Administrator informed Council that there were no comments received from adjacent land owners.

Moved by Councillor Wejr, seconded by Councillor Shipmaker that the request to vary Section 402.4.a.i, Section 402.4.a.iii and Section 702.10.c of the City of Enderby Zoning Bylaw No. 966, 1987 by reducing the exterior side yard setback for an accessory residential building from the required 8 metres to the proposed 5.56 metes and by reducing the distance between a porch on a building and a separate building from the required 2 metres to the proposed .91 metres be approved.
Carried Unanimously

Discussion:
Councillor Vetter queried whether there is an existing covenant on the property which does not allow detached garages. Staff will investigate with Development Services.

Noxious Weed Control Program – 2006 Season

Moved by Councillor Ludwig, seconded by Councillor Vetter that the correspondence be received and filed.
Carried Unanimously

Highlights of February 23-24 UBCM Executive Meeting

Moved by Councillor Wejr, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously

Regional District of North Okanagan
Re: Sterile Insect Release Program Service Establishment Amendment Bylaw No. 2110, 2005

Moved by Councillor Shipmaker, seconded by Councillor Wejr that pursuant to the provisions of Section 801.4 of the Local Government Act, the Council of the City of Enderby does hereby consent, on behalf of the electors of the City of Enderby to the Board of the Regional District of North Okanagan adopting the following bylaw:
“Regional District of North Okanagan Sterile Insect Release Program Service Establishment Amendment Bylaw No. 2110, 2005” to amend the Sterile Insect Release Extended Service Establishment Bylaw No. 834, 1989.
Carried Unanimously






UBCM
Re: 2006 Resolution Process


Moved by Councillor Wejr, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously

M. V. Beattie School – 1970’s Addition

Discussion: There are various other community groups looking for space who may be interested in this property.

Moved by Councillor Ludwig, seconded by Councillor Vetter that the correspondence be received and filed.
Carried Unanimously

OMMA
Re: Notice of Proposed Changes to the Constitution and By-laws

Moved by Councillor Cyr, seconded by Councillor Vetter that the correspondence be received and filed.
Carried Unanimously

Norma MacDonald, MLA
Re: Independent Assessment on the work of the Interior Health Authority

Discussion:
Councillor Cyr feels that this letter raises the opportunity to investigate if IHA is meeting the needs of the community.

Moved by Councillor Cyr, seconded by Councillor Vetter that this item be referred for discussion at the goals and objectives session on April 3.
Carried Unanimously

UBCM
Police Cost Update

The Administrator provided updated information:
- Communities with a strong tax base will pay more. Ability to pay will be taken into consideration.
- Collection had initially been anticipated through Regional District requisition. Police costs are now to be collected at the municipal level and indicated as a line item on tax notices.
- Funds are available to assist in costs of amending taxation software and forms.
- Municipal Equalization Grant to double by 2009.

Moved by Councillor Cyr, seconded by Councillor Wejr that the correspondence be received and filed.
Carried Unanimously

Canadian Union of Postal Workers
Re: Closure of Plants and Post Offices

Moved by Councillor Wejr, seconded by Councillor Vetter that the correspondence be received and filed.
Carried Unanimously




Changes to the Home Owner Grant Program

Moved by Councillor Cyr, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously

Interior Health Authority – Media Release
Re: Action Plan on Ballem, McMahon Recommendations

Moved by Councillor Cyr, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously

Traffic Circle on Cliffview Drive

Discussion:
- Road Assessment Report has not been received from Engineers yet. Report will indicate areas of priority.
- City costs associated with Highway 97A upgrades.

Moved by Councillor Vetter, seconded by Councillor Wejr that this item be postponed pending completion and review of the roads assessment study.
Carried Unanimously

Riparian Areas Regulation Tripartite Protocol Agreement

Discussion:
- No response to letter of concern regarding timelines has been received from Ministry of Environment.
- Protocol Agreement has not yet been signed.
- UBCM also frustrated with lack of response from Provincial Government. UBCM direction is that there is nothing in the Protocol Agreement to object to.
- Do what we can to comply with what we have to work with. Any development applicants should be advised that there are regulations in place.

Moved by Councillor Cyr, seconded by Councillor Wejr that as of March 31, 2006, developers be advised that there are Riparian Areas Regulations in place.
Carried Unanimously

North Okanagan Industrial Land Strategy

Mayor Phillips and Councillor Wejr reported on their attendance at a meeting of elected officials, the GVSC Economic Development Officer, Community Futures, consultants, municipal administrators and representatives from Industry.

- Industrial Land Strategy prepared by consultants on behalf of Greater Vernon Services and Community Futures;
- Participation in existing regional economic development function is limited to the City of Vernon, District of Coldstream and Electoral Areas B and C;
- Economic Development Officer is aware of industrial properties available in Enderby, Lumby, Spallumcheen, Armstrong and remaining electoral areas, however, it is not within his mandate to market them;
- Strong support by the Mayors of Lumby, Spallumcheen and Vernon for the expansion of the Economic Development function to include the entire North Okanagan Regional District;
- Cost of participation estimated at $10 per capita.



Discussion occurred as follows:

- Councillor Vetter felt that consideration should be given to funding a local Economic Development Officer/Recreation Manager;
- Councillor Wejr felt that a regional economic development service would reach a far greater target audience;
- Funding from the senior levels of government more accessible if regional plans in place.

The Administrator advised that a proposal to establish a regional service would first have to be considered by the Regional Board. However, should the Regional Board decide to proceed with the service, funding must be included in the budget if Council wishes to have the ability to decided whether or not to participate.

Moved by Councillor Cyr, seconded by Councillor Wejr that funds be allocated in the 2006 budget for potential participation in a regional economic development service.
Carried Unanimously

PUBLIC QUESTION PERIOD

Gardner Shaw of 115 Cliffview Drive queried as to the how many homes could be developed on the Knoll in the next three years. The Administrator advised that there is potential for a few hundred, but it would depend on the developers. Mr. Shaw feels that Council should consider doing a traffic circle at Cliffview Drive now before the need becomes even greater.

Greg McCune of 1205 Lawes Street asked what would be involved for interested community groups to acquire the M.V. Beattie School property. The Administrator informed Mr. McCune that the School District had not indicated their revenue expectations for the property, nor had they provided any operating costs.

Mr. McCune also queried the whether Council had considered what would be appropriate use of the industrial lands and suggested criteria be established before marketing the land. The Zoning Bylaw identifies what is permitted for each specific industrial zone.

Jackie Pearase of the North Valley Echo informed Council that the Spallumcheen Indian Band has been undergoing restructuring. They are having a three day Community Meeting on Tuesday, Wednesday and Thursday and suggested that City Councillors drop in over lunch to chat with the Chief and Council of the Band.

Duncan Walker of 813 Regent Avenue feels that a traffic circle on Cliffview Drive would be too confusing for people.

CLOSED MEEETING RESOLUTION

Moved by Councillor Cyr, seconded by Councillor Wejr that Council hold a meeting closed to the public in order to discuss one or more topics under Section 90 of the Community Charter.

ADJOURNMENT

The regular meeting adjourned at 8:35 p.m.


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MAYOR ADMINISTRATOR