THE CORPORATION OF THE CITY OF ENDERBY

Minutes of a Regular Meeting of Council held on Monday, May 16, 2005 at 7:00 p.m. in the Council Chambers of City Hall.

Present: Mayor Sue Phillips
Councillor Sue Brookes
Councillor Earl Shipmaker
Councillor Hubert van Berkel
Councillor Dee Wejr

Administrator Maggie Knox
Recording Secretary Bettyann Kennedy
The Press & Public

APPROVAL OF AGENDA

The following items were added to the agenda under NEW BUSINESS:

… Enderby Masonic Lodge – Request for Street Closure for Parade
… Downtown Parking
… Regional District of North Okanagan Composting Program

Moved by Councillor Wejr, seconded by Councillor Brookes that the agenda be approved as amended.

Carried Unanimously

ADOPTION OF MINUTES

Committee of the Whole (Planning) Committee Minutes of May 2, 2005

Moved by Councillor van Berkel, seconded by Councillor Shipmaker that the Committee of the Whole (Planning) Minutes of May 2, 2005 be adopted as circulated.

Carried Unanimously

Public Hearing Minutes of May 2, 2005

Moved by Councillor Shipmaker, seconded by Councillor Brookes that the Public Hearing Minutes of May 2, 2005 be adopted as circulated.

Carried Unanimously

Regular Council Meeting of May 2, 2005

Moved by Councillor van Berkel, seconded by Councillor Wejr that the Regular Council Meeting Minutes of May 2, 2005 be adopted as circulated.

Carried Unanimously

Special Meeting of Council Minutes of May 4, 2005

Moved by Councillor van Berkel, seconded by Councillor Brookes that the Special Meeting of Council Minutes of May 4, 2005 be adopted as circulated.

Carried Unanimously




REPORTS

Councillor van Berkel

Councillor van Berkel attended the Legion “Year of the Veteran” banquet on May 6th.

Councillor Shipmaker

Councillor Shipmaker participated in the Gordon Dale Trail golf tournament and fundraiser along with Councillor Wejr, Councillor Vetter and several members of staff. It was a successful event.

Councillor Wejr

Councillor Wejr was participated in the Gordon Dale Trail golf tournament and fundraiser and noted that George Abbott, MLA also participated.

Councillor Brookes

Councillor Brookes commented that the old Mardan Mill site has been cleaned up significantly. She also expressed good luck to Councillor Ludwig in the provincial elections taking place May 17th.

Mayor Phillips

Mayor Phillips attended the tree planting ceremony at Barnes Park on the weekend.

She also attended the Ladies of Enderby and Spallumcheen Band Tea which was very well attended.

Mayor Phillips advised that Mayor Harvey of Vernon hadexpressed concern over the RCMP Inspector’s replacement hiring process. As a result, local Mayors will be involved in the hiring process.

Administrator

In addition to the written report, the Administrator informed Council of an Emergency training exercise taking place at the Spallumcheen Municipal Hall on the evening of Thursday, June 23, 2005. Start time of the training will be announced at a later date. This is a table top exercise which will include Mayor and Councils from Enderby, Spallumcheen and Armstrong. The training will be specific to this area. The Administrator encouraged Council to attend the training.

Streets and Sidewalks Committee

1) Sidewalk Inspection Policy
Discussion:
The Policy is designed to aid staff in assessing the condition of sidewalks. The report will identify areas needing attention and will aid the Streets and Sidewalk Committee in making its recommendation to Council. Inspections were required twice annually as per previous policy. Inspections have been reduced to once per year in order to more easily meet obligations, thereby reducing the City’s risk of liability.

Moved by Councillor Wejr, seconded by Councillor Shipmaker that the Sidewalk Inspection Policy be adopted.

Carried Unanimously

2) Sidewalk Improvements for 2005

Moved by Councillor van Berkel, seconded by Councillor Wejr that sidewalk improvement priority be given to Sicamous Street south to Hubert Avenue, Hubert Avenue from Sicamous Street to George Street and 3rd Avenue from Princess Street to George Street.

Carried Unanimously

Treasurer

1) Disclosure of Contracts with Council Members and Former Council Members

Moved by Councillor Brookes, seconded by Councillor van Berkel that the report be received and filed.

Carried Unanimously

2) Financial Position to March 31, 2005

Moved by Councillor Brookes, seconded Councillor van Berkel that the report be received and filed.

Carried Unanimously

3) Debenture Issue #45
Discussion:
Payments on loans were expected to be made until 2008. As a result in the forgiveness of these the following savings will be realized for each of the next 3 years: In 2005, there will be Water loan savings of approximately $7,900; and sewer loan savings of approximatley $8,300.

Moved by Councillor van Berkel, seconded by Councillor Shipmaker that the report be received and filed.

Carried Unanimously

Public Works Superintendent – Tax Notice Insert “Watertalk”

The pamphlet entitled “Watertalk” was created as a joint effort with the City of Enderby, Interior Health Authority and Ministry of Water, Land and Air Protection and includes a lot of useful information. The pamphlet will be inserted with each tax notice.

Moved by Councillor van Berkel, seconded by Councillor Brookes that the information be received and filed.

Carried Unanimously

NEW BUSINESS

Development Permit Application No. 05-0240-END-DP
801 George St. – Lot 2, Block 13, DL 150, K(formerlyO)DYD, Plan 211A, Except the Northerly 8 feet thereof
611 Russell Ave. – Lot 3, Block 13, DL 150, K(formerlyO)DYD, Plan 211A, Except (1) the easterly 30 Feet thereof measured along the northerly and Southerly boundaries and (2) Plan B5797
Applicant: Duncan Reid
1. To vary the number of parking spaces required pursuant to Section 1001.3 of Zoning Bylaw 966 from 16.5 spaces to 15 spaces.
2. To waive the requirement for a manoeuvring aisle pursuant to Section 1001.2(b) of Zoning Bylaw 966 for parking spaces 1-7 to allow for ingress and egress from the adjacent City owned property and lane.

Moved by Councillor van Berkel, seconded by Councillor Wejr that Development Permit for Lot 2, Block 13, District lot 150, K(formerly O)DYD, Plan 211A except the Northerly 8 feet thereof and Lot 3, Block 13, District lot 150, K(formerly O)DYD, Plan 211A Except 1) the easterly 30 feet therof measured along the northerly and southerly boundaries and 2) Plan B5797 (Layston Developments Corp.) be approved subject to the following conditions:

a. Section 1001 of the City of Enderby Zoning Bylaw 966 be varied to reduce the parking requirement from 16.5 spaces to 15 spaces; and

b. Section 1001 of the Zoning Bylaw be varied to allow ingress and egress for parking spaces 1-7 by utilizing the lane and the adjacent vacant property for egress and ingress; and

c. Development shall be in accordance with attached Schedule A (site plan); and

d. The landscape buffer along George Street (Highway 97A) shall conform to Section 403.2(a)(iii) of the City of Enderby Zoning Bylaw 966; and

e. Signage shall meet the requirements of Section 404 of the City of Enderby Zoning Bylaw 966 and shall be designed in conformance with the City of Enderby Official Community Plan Bylaw 1171, 1995 guidelines for Form and Character of commercial development; and

f. The exterior of the office building shall be finished in accordance with attached Schedules B-1 and B-2 (building elevations). The building colour scheme will be beige-brown; and

g. Paving shall be in accordance with Section 1001.2.(e) of the City of Enderby Zoning Bylaw 966 and all drainage works shall be approved by the Public Works Superintendent; and

h. An irrevocable letter of credit in the amount of 1.5 times the amount of a professional paver’s estimate and a professional landscaper’s estimate for the work outlined above shall be provided to the City of Enderby as a condition precedent to issuance of building permits for the proposed development.

Carried Unanimously

General Local Election

A review of the existing policy as per Local Government Election Bylaw No 1133, 2004 (and amendments thereto) was made and variances were considered in the following procedures:

Elector Registration – It was consensus of Council to maintain the provisions of the current bylaw.

Nomination Deposits – It was consensus of Council to maintain the provisions of the current bylaw.

Order of Names on Ballot – It was consensus of Council to maintain the provisions of the current bylaw.

Advance Voting Opportunities – Discussions occurred as to whether more than one advance voting opportunity was necessary. As there have been two advance polls in the past, it was consensus of Council to provided two advance voting opportunities. It was noted that this year, the Friday prior to the election date is November 11th.


Moved by Councillor van Berkel, seconded by Councillor Wejr that Council provide for an additional advance voting opportunity on the fourth day prior to General Election Day at City Hall from 8:30 a.m. to 4:30 p.m.

Carried

Special Voting Opportunities – It was consensus of Council to maintain the provisions of the current bylaw.

Mail Ballot Voting – It was consensus of Council to maintain the provisions of the current bylaw.

Automatic Voting Machines – It was consensus of Council to maintain the provisions of the current bylaw.

Number of Scrutineers at Voting Place – It was consensus of Council to maintain the provisions of the current bylaw.

Resolution of Tie Vote After Judicial Recount - Discussion occurred as to runoff election vs lot selection. It was consensus of Council to maintain the provisions of the current bylaw.

The Administrator will prepare a bylaw amending the City of Enderby Election Bylaw to reflect a change to advance voting dates.

Water Conservation Regulation

Moved by Councillor Brookes, seconded by Councillor Wejr that the correspondence be received and filed.

Carried Unanimously

Invitation to 106th Annual Interior Provincial Exhibition and Parade

Councillors able to attend will confirm with Mayor Phillips.

Moved by Councillor Brookes, seconded by Councillor Wejr that the correspondence be received and filed.

Carried Unanimously

Government of Canada 2005 Budget Update – New Deal for Cities and Communities

Moved by Councillor van Berkel, seconded by Councillor Brookes that the correspondence be received and filed.

Carried Unanimously

UBCM – Member Release

Moved by Councillor Brookes, seconded by Councillor Wejr that the correspondence be received and filed.

Carried Unanimously






Enderby Lodge #40 – Request for Street Closure

Moved by Councillor Brookes, seconded by Councillor Wejr that Mill Avenue between Belvedere Street & Maud Street and Maud Street between Mill Avenue and Cliff Avenue be closed from 2:00 p.m. to 5:00 p.m. on July 2, 2005 for a “Corner Stone Laying Ceremony” and parade.

Carried Unanimously

Downtown Parking

Discussions occurred regarding the concerted effort that has been made by local merchants to free up parking spaces on Main Street and improve properties in the downtown core. There has been a yellow bus parked in a City parking lot for over 3 years and is still parked there.

Moved by Councillor van Berkel, seconded by Councillor Brookes that staff contact the owner of the vehicle parked in the Russell Avenue City parking lot and request that the vehicle be removed from City property.

Carried Unanimously

Regional District of North Okanagan – Composting Program

Discussions occurred surrounding special offer composting bins being available in Vernon each year. As a member community of the North Okanagan, concerns were raised as to why there is not an effort made to have a certain number of composters available for each community to accommodate those who do not find it convenient to get to Vernon City Hall.

Moved by Councillor Wejr, seconded by Councillor van Berkel that staff be directed to request that the Regional District of North Okanagan extend their program this year to have composters available in each community in its jurisdiction.

Carried Unanimously


PUBLIC QUESTION PERIOD

Jackie Pearase of the North Valley Echo requested clarification on Debenture Issue #45 loan forgiveness. The Administrator explained that as a result of pooled investment of monies by Municipal Finance Authority, the last three years of payments on the debt have been forgiven.

Gardner Shaw of 115 Cliffview Drive queried as to a voters list for the municipal general elections and whether you must be a property owner to vote. He was informed that there is no official list. Voters are registered at time of voting. Criteria to vote is that you must be a resident of B. C. for at lease 6 months, reside in Enderby for at least 3 months, and be 19 years of age.

Deb Deveau of the Chamber of Commerce asked for clarification as to the purpose of the meeting taking place in Spallumcheen on June 23rd. The meeting is an Emergency Training Exercise.

CLOSED MEEETING RESOLUTION

Moved by Councillor Brookes, seconded by Councillor Wejr that Council hold a meeting closed to the public in order to discuss one or more topics under Section 90 of the Community Charter.

Carried Unanimously

ADJOURNMENT

The regular meeting adjourned at 7:40 p.m.



____________________ _____________________
MAYOR ADMINISTRATOR