Present: Mayor Phillips

Councillor Sue Brookes

Councillor Beryl Ludwig

Councillor Earl Shipmaker

Councillor Hubert van Berkel

Councillor Tony Vetter

Councillor Dee Wejr

Administrator Maggie Knox

Treasurer Geri Ferguson

Public Works Superintendent Alf Soros

Recording Secretary Bettyann Kennedy

The Press & Public

The following amendments were made to items under NEW BUSINESS:

• Ministry of Transportation & Highways Draft Communications Plan — Hwy 97A Improvements to be moved to "In-Camera" at end of regular meeting;
• Bob Bradley, Patio Addition to immediately follow PUBLIC AND STATUTORY HEARINGS;
• To be added to agenda - Council Attendance at Functions;
• To be added to agenda - Water Meters.

Moved by Councillor Brookes, seconded by Councillor Wejr that the agenda be approved as amended.

Carried Unanimously

Moved by Councillor Ludwig, seconded by Councillor Brookes that the Minutes of the Regular Meeting of May 3, 2004 be adopted as circulated.

Carried Unanimously

Bob Bradley — Patio Addition at 707 George Street

The following discussion occurred in response to Mr. Bradley’s letter of May 10, 2004:

• Motion to approve Development Variance Permit application makes no mention of parking requirements as applicant did not request variance of parking requirements.
• The Administrator advised that parking is a requirement of the Zoning Bylaw and release of the building permit is subject to meeting zoning conditions.
• It was confirmed that 3 stalls were purchased from the City in 1994, bringing the total stalls to 10, one short of the required 11.
• It was noted that there is an unlicensed school bus taking up 5 parking spaces in the City parking lot.
• Obtaining the required parking spaces will require payment for the additional stall at a cost of $3,500 or approval of a Development Variance Permit reducing the number of stalls required.

Moved by Councillor Shipmaker, seconded by Councillor van Berkel that Bob Bradley be advised that a building permit will be issued subject to payment for one parking stall; and further that the payment will be refunded if a Development Variance Permit varying the parking requirements of Zoning Bylaw No. 966 is approved by Council.

Carried Unanimously

Moved by Councillor Shipmaker, seconded by Councillor Vetter that a letter be issued to 678508 B. C. Ltd. outlining Council policy of not commenting on liquor licenses.

Carried Unanimously

Moved by Councillor Vetter, seconded by Councillor Wejr that approval be granted for the issuance of a beer garden license at the Gazebo for the following dates and times:

Wednesday, June 30 4:00 p.m. — 11:00 p.m.

Thursday, July 1 11:00 a.m. — 1:00 a.m.

Friday, July 2 11:00 a.m. — 1:00 a.m.

Saturday, July 3 11:00 a.m. — 8:00 p.m.

Sunday, July 4 11:00 a.m. — 7:00 p.m.

Carried Unanimously

Councillor Brookes

Councillor Brookes attended the informal meeting with the Spallumcheen Band on May 12 and the Goals and Objectives Workshop May 17.

Councillor Ludwig attended the OMMA Convention and participated in workshops including the Gavel / Grovel Relationship, Pre-Emergency Planning, and Trademark Infringement. Colin Mayes was elected as the new President of OMMA. Next year’s convention is scheduled to take place in Salmon Arm on May 4, 5 & 6, 2005.

Councillor Ludwig also attend the meeting with the Spallumcheen Band on May 12, the Goals and Objectives workshop May 17, Official Community Plan Committee meeting May 17, and the OMMA Convention.

The Spallumcheen Health and Career Fair held at the arena was well attended.

Mayor Phillips and Spallumcheen Band Chief Morgan attended the Rocky Mountain Rangers annual inspection and enjoyed an impressive demonstration by the cadets.

The Administrator advised Council that if it is determined feasible to proceed with investigating alternate Building Inspection services, the item would be referred to the Planning and Building Committee.

Moved by Councillor van Berkel, seconded by Councillor Ludwig that Treasurer Geri Ferguson be added to the list of signing authorities for the City of Enderby

Carried Unanimously

In addition to the written report, the Administrator advised that the Ministry of Transportation has approved and ordered the "Do not use Engine Brakes in Rural Area" for the north end of the City.

The Administrator also advised that development activity continues to be high.

In addition to the written report, the Public Works Superintendent made the following comments:

• It will take approximately 2 years to upgrade Public Works operators to Class 3 certification for the Wastewater Reclamation Plant.
• The Public Works Superintendent meeting with Stantec was technical in nature and thus did not include the Water and Sewer Committee.
• It is timely for the Water and Sewer Committee to visit the Water Treatment and Waste Water Treatment Plants.
• Crews are currently working on pothole repairs.

B. C. Hydro — Revenue Requirements

The Administrator advised that the hydro rate increases are reflected in the 2004 - 2008 Financial Plan.

Moved by Councillor Brookes, seconded by Councillor Ludwig that the correspondence be received and filed.

Carried Unanimously

Moved by Councillor Brookes, seconded by Councillor van Berkel that Pete’s Mobile Mechanical Repairs be contracted for three years for the Heavy Duty Preventative Maintenance and Mechanical Repair.

Carried Unanimously

Discussion: The Public Works Superintendent noted that price comparisons between various shops are misleading, as some shops are equipped with specialty equipment that other do not have.

Moved by Councillor Wejr, seconded by Councillor van Berkel that the Light Duty Preventative Maintenance and Mechanical Repairs be shared amongst local businesses.

Carried Unanimously

Re: Regional Economic Development Workshops

Moved by Councillor Ludwig, seconded by Councillor Brookes that the correspondence be received and filed.

Carried Unanimously

Moved by Councillor Vetter, seconded by Councillor van Berkel that the Regional District of North Okanagan be advised that the City of Enderby, in partnership with the City of Armstrong and the Township of Spallumcheen, will maintain its own Emergency Plan.

Carried Unanimously

Moved by Councillor Shipmaker, seconded by Councillor van Berkel that Council support an overall Regional District Emergency Planning Function providing such Function include all municipalities and electoral areas.

Moved by Councillor Vetter, seconded by Councillor Wejr that a decision on participation in a Regional Emergency Planning Function be postponed until feedback from the City of Armstrong and the Township of Spallumcheen is received.

Carried Unanimously

Moved by Councillor Vetter, seconded by Councillor Shipmaker that the Regional District of North Okanagan be advised that the City of Enderby does not wish to participate in a regional septage disposal function.

Carried Unanimously

Re: Servicing Agreements with First Nations

Moved by Councillor Ludwig, seconded by Councillor Wejr that Councillor van Berkel be authorized to attend a Servicing Agreements with First Nations Worskshop in Kelowna, B.C. on June 17, 2004.

Carried Unanimously

Moved by Councillor Wejr, seconded by Councillor Brookes that a letter be sent to UBCM requesting that a workshop on negotiating service agreements with First Nations be offered in conjunction with an annual convention.

Carried Unanimously

Re: Water Hook-ups East of Enderby

Moved by Councillor Shipmaker, seconded by Councillor Wejr that the Spallumcheen Band be advised that the City reconfirms its position of deferring requests for water connections until a general servicing agreement is in place.

Carried Unanimously

Discussions occurred regarding the expense vs. value of Council attendance to various conventions throughout the year, as well as the attendance of staff at conferences.

Councillor Shipmaker requested that the issue of installing water meters on commercial properties be placed on the next Council Meeting Agenda.

Duncan Walker informed Council of vandalism at the Chamber of Commerce building on Saturday May 15. He feels that it would be timely to arrange a meeting between the Chamber, the City, and the RCMP to discuss options to curb the ongoing vandalism.

Moved by Councillor Shipmaker, seconded by Councillor Wejr that C.O.P.S. and the R.C.M.P. be asked to provide logs showing responses made in connection with vandalism at the Chamber of Commerce building.

Carried Unanimously

Moved by Councillor Brookes, seconded by Councillor Ludwig that Council hold a meeting closed to the public in order to discuss one or more topics under Section 242.2 of the Local Government Act.

Carried Unanimously

On a motion by Councillor Ludwig the regular meeting adjourned at 8:45 p.m.

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