THE CORPORATION OF THE CITY OF ENDERBY

Minutes of a Regular Meeting of Council held on Tuesday, May 22, 2007 at 7:00 p.m. in the Council Chambers of City Hall.

Present: Mayor Sue Phillips
Councillor Brad Case
Councillor Howie Cyr
Councillor Beryl Ludwig
Councillor Earl Shipmaker
Councillor Tony Vetter
Councillor Dee Wejr

Administrator Maggie Knox
Recording Secretary Bettyann Kennedy
The Press and Public

APPROVAL OF AGENDA

The following item was added to the agenda under Delegations:
- Barb Craven - 2008 Summit

Moved by Councillor Wejr, seconded by Councillor Cyr that the agenda be approved as amended.
Carried Unanimously

ADOPTION OF MINUTES

Public Hearing Minutes of May 7, 2007

Moved by Councillor Wejr, seconded by Councillor Case that the Public Hearing Minutes of May 7, 2007 be adopted as circulated.
Carried Unanimously

Regular Meeting of May 7, 2007

Moved by Councillor Wejr, seconded by Councillor Case that the minutes of the regular meeting of May 7, 2007 be adopted as circulated.
Carried Unanimously

DELEGATIONS

Barb Craven, Chair - Spirit of B. C. Community Committee
Re: 2008 Summit

- Funding opportunities announced by Premier Campbell last weekend;

- Funding available through Spirit Squares and 2008 Legacy Fund;
- Spirit of B. C. Committees established to coordinate celebrations in communities;
- Theme established as: Honour the Past and Celebrate the Future;
- Program result of initiative of 2010 Legacies Now. There are 3 components:
1) celebrations (River raft float and Mardi Gras)
2) showcasing (2010 Commerce Centre has a computer program that can showcase a community with a 2 minute video. The community provides the information. This program will be showcased in Beijing in 2008, Vancouver in 2010 and London in 2012)
3) community projects (opportunity to re-brand, revitalisation of downtown, any heritage project)

- Collaboration is key in attracting funding. Partnering in projects is encouraged.
- Additional information on the plans and funding opportunities are available from Ms. Craven.

BUSINESS ARISING FROM THE MINUTES AND/OR UNFINISHED BUSINESS

Development Variance Permit Application No. 06-0871-END-DVP
That Part of the NE _ (Plan B83), Sec 27, Twp 18, Range 9, W6M, KDYD, Except Plans B6723 and 5907 - 132 West Enderby Road
Applicant: Jim and Margo Ludwig

Moved by Councillor Cyr, seconded by Councillor Vetter that Council give notice of their intent to consider issuance of a Development Variance Permit for the property legally described as That Part of the NE 1/4 (Plan B83), Section 27, Township 18, Range 9, W6M, K.D.Y.D., Except Plans B6723 and 5907, located at 132 West Enderby Road, Enderby, B.C. to vary the following:

1. Section 702.10(b) of the Corporation of the City of Enderby Zoning Bylaw
No. 966, 1987 by reducing the front yard setback for an existing single
family dwelling from 6 metres to 2.74 metres as shown on Schedule 'A' to the Development Permit;

2. Section 6.3 and Section 2.3.7 of Schedule A and Schedule B of the City
of Enderby Subdivision Servicing and Development Bylaw No. 1278, 2000 by waiving the requirement to construct a sidewalk on the Bass Avenue extension;

3. Section 6 of Schedule 'A' and Schedule 'B' of the City of Enderby Subdivision Servicing and Development Bylaw 1278, 2000 by waiving the requirement to provide ornamental street lighting;

4. Section 6.3 and Section 2.3.2 of Schedule A of the City of Enderby
Subdivision Servicing and Development Bylaw 1278, 2000 by reducing the width of the required 25 metre wide right-of-way of the Bass Avenue extension as shown on Schedule 'A' of the Development Permit.

AND THAT the following variances to the City of Enderby Subdivision
Servicing and Development Bylaw No. 1278, 2000 not be supported:

- Section 6.3 and Section 2.0 of Schedule A by reducing the requirement to construct the Bass Avenue extension from a Collector Road standard to a rural local road standard that would include a 6 metre wide gravel surface as shown on Schedule 'A' of the Development Permit.

AND THAT Council give notice of their intent to consider a variance to the following section of the City of Enderby Subdivision Servicing and
Development Bylaw No. 1278, 2000 subject to the applicant's request for such a variance:

- Section 6.3 and Section 2.0 of Schedule A by reducing the requirement to construct the Bass Avenue extension from a Collector Road standard to a 6 metre wide Local Street standard and a 6 m wide gravel rural road standard, both without curb, gutter and underground wiring, as shown on Schedule 'A' of the Development Permit.

AND THAT Council give notice of their intent to consider issuance of a
Development Variance Permit subject to the applicant agreeing to register a covenant as a priority charge on the title of proposed Lot A prohibiting further subdivision of the lot until the Bass Avenue extension to the west of the lot is fully dedicated to a collector road standard.
Carried Unanimously

REPORTS

Councillor Case

- Chamber of Commerce Annual Golf Tournament is taking place June 3rd.
- An information meeting is taking place for “Mini Trade Show” showcasing Old Vernon Road businesses. The trade-show is expected to take place in September.
- Work at Riverside RV Park is complete with 12 additional full service lots.
- The Legionnaires ball diamond has been skimmed and filled with shale and will now accommodate baseball and slow pitch.

Councillor Shipmaker

Councillor Shipmaker reported on the Regional District Review meetings:

General Government:
- Councillor Shipmaker appointed Chair of the review committee;
- Vernon is seeking a simpler overhead policy. Work will continue on refining the existing policy;
- Questions had been raised regarding the validity of the restructuring carried out a few years ago;
- Next meeting is scheduled for June 7th at 8:00 am.

Transit Meeting:
- Barry Beardsell was appointed Chair of this committee;
- Consideration to changing the funding formula based on distance travelled and number of stops. Spallumcheen and Area B are not in agreement;
- A run from Vernon to Okanagan University was discussed. The proposal is based on population and does not make sense for Enderby to support since runs to Salmon Arm are funded solely by Enderby and Area F.
- There was a consensus that a funding formula needs to be addressed first. Enderby's funding won't change. Other players will be impacted more.

9-1-1 Service:
- Line costs are recovered through Telus billings. Remaining costs are recovered through property taxation.

Jaws of Life:
- Offered by Vernon, Lumby, Enderby and Armstrong/Spallumcheen Fire Depts, which are reimbursed per response;
- 80 - 85% of calls do not require the Jaws of Life. It is determined by the dispatcher whether to request it. Consensus was to err on the side of caution in providing the equipment to avoid a tragic event;

Fire Training Centre:
- Funded through taxation and fee for service;
- Established as an economic development initiative, however, other centres had since been established throughout the province, affecting revenues;
- Vancouver Airport uses the Vernon centre;
- Want to integrate training of paid staff with volunteers. Currently paid staff use the facility during business hours and volunteers use it in the evenings;
- Exercises can be arranged off site.

Fire Dispatch:
- $200,000 paid to Vernon Fire Department;
- Vernon wants a 5-year business plan developed. NORD is considering using Kamloops as an alternative to Regional Fire Dispatch service, resulting in potential savings of $300,000 per year.

Councillor Shipmaker reported that Vernon is not necessarily wanting in or out of the services as first believed by NORD. They are seeking to work through the details of the structuring.

Mayor Phillips

Mayor Phillips attended a Regional Library Board Meeting and reported the following:

New Buildings Update:
- Vernon Branch - working toward a partnership agreement by September 2007
Golden Branch - renovations to exterior and interior done 2 years ago
Osoyoos Branch - moving to Sonora Centre

Policy and Planning:
- Part of the strategic plan was to update materials of the Board Policy Statement. These have been done and approved by the Board.

Headquarters Building Replacement:
- Geotech has been done;
- Architect has been hired;
- Contractor will be hired and approved at the November Board Meeting;
- Pre-construction work will occur December 2007 - February 2008 with full construction beginning in March 2008;
- Anticipated move date is December 2008.

Mayor Phillips reported the following feedback from the Youth Advisory Group meeting:

- Youth want volleyball nets at Tuey Park;
- Working to remove graffiti from around the City - a call to the school will get students out to remove for free;
- Dislike of skateboard park and City Hall mural;
- Wish list includes a bowling alley and a theatre;
- Don't feel comfortable in town, along the Riverwalk in particular where adults are often gathered to drink;
- Concerns over police presence. They wish to develop rapport with local RCMP.

Building Permit Detail Report - April 2007

Moved by Councillor Ludwig, seconded by Councillor Case that the report be received and filed.
Carried Unanimously

Statement of Financial Information

Moved by Councillor Case, seconded by Councillor Cyr that the report be received and filed.
Carried Unanimously

Reporting of Council Remuneration , Expenses and Contracts

Moved by Councillor Cyr, seconded by Councillor Wejr that the report be received and filed.
Carried Unanimously

NEW BUSINESS

UBCM - In the House dated May 3, 2007
Re: Tax Policy Changes and Tax Exemption Powers Broadened

The Administrator reported that more information will be required in financial plans, and tax exemption criteria will be less restrictive.

Moved by Councillor Ludwig, seconded by Councillor Cyr that the correspondence be received and filed.
Carried Unanimously

UBCM - Correspondence dated May 7, 2007
Re: RCMP Contract Issues

Moved by Councillor Ludwig, seconded by Councillor Case that the correspondence be received and filed.
Carried Unanimously

Homeowner Protection Office - Correspondence dated May 2, 2007
Re: Green Roofs and Homeowner Protection in B. C. Conference

Moved by Councillor Case, seconded by Councillor Shipmaker that the correspondence be received and filed.
Carried Unanimously

City of Langley - Correspondence dated April 24, 2007
Re: Regional Bylaw to Regulate the Metal Recycling Industry

Moved by Councillor Ludwig, seconded by Councillor Wejr that the correspondence be received and filed.
Carried Unanimously

UBCM - Correspondence dated May 9, 2007
Re: Approval of Integrated Emergency Planning Grant Application

Moved by Councillor Cyr, seconded by Councillor Case that the correspondence be received and filed.
Carried Unanimously

Discussion:
This funding represents 75% of the full grant amount for the communities of Armstrong, Enderby, Spallumcheen and Splats'in Nation. Staff will be presenting recommended terms of reference in June to the Joint Emergency Executive Committee.

The main effort is bringing the Splats'in Nation in as a full partner or to find a way to work together to include them in service delivery and share resources in a meaningful way. The Administrator reported that this is one of the few Emergency Programs in the province that took the initiative on their own to partner with neighbouring communities.

UBCM - Correspondence dated May 15, 2007
Re: Local Government Consultation: Building Regulatory System

Moved by Councillor Case, seconded by Councillor Vetter that the correspondence be received and filed.
Carried Unanimously



PUBLIC QUESTION PERIOD

Jackie Pearase of the North Valley Echo questioned whether the decision on the Ludwig DVP is official. The Administrator explained that letters to adjacent landowners must be sent out first. It is hoped that there is an adequate time line to have the application on the June 4th agenda.

CLOSED MEETING RESOLUTION

Moved by Councillor Wejr, seconded by Councillor Cyr that Council hold a meeting closed to the public in order to discuss one or more topics under Section 90 of the Community Charter.
Carried Unanimously

ADJOURNMENT

The regular meeting adjourned at 7:45 p.m.






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MAYOR ADMINISTRATOR