THE CORPORATION OF THE CITY OF ENDERBY

Minutes of a Regular Meeting of Council held on Monday, November 20, 2006 at 7:00 p.m. in the Council Chambers of City Hall.

Present: Mayor Sue Phillips
Councillor Brad Case
Councillor Howie Cyr
Councillor Beryl Ludwig
Councillor Earl Shipmaker
Councillor Tony Vetter
Councillor Dee Wejr

Administrator Maggie Knox
Greg Routley, Planner RDNO
Recording Secretary Bettyann Kennedy
The Press & Public

APPROVAL OF AGENDA

The following additions were made under New Business:
8.j. Tourism Funding
8.k. Community Christmas Celebration
Items 8.a and 8.b. will be dealt with following Unfinished Business.

Moved by Councillor Ludwig, seconded by Councillor Case that the agenda be approved as amended.
Carried Unanimously

ADOPTION OF MINUTES

Regular Minutes of November 6, 2006

Councillor Ludwig requested that her report be clarified to indicate that the small business website is available free of charge and that there is a new funding program for small communities.

Moved by Councillor Wejr, seconded by Councillor Vetter that the minutes of the Regular Meeting of November 6, 2006 be adopted as amended.
Carried Unanimously

DELEGATIONS

Tracy Prince, Youth Alcohol and Drug Prevention Coordinator
Shuswap Family Resource Centre
Re: Active Communities

Ms. Prince introduced herself to Council and explained her role with the Shuswap Family Resource Centre.
- Develops and implements programs and strategies to reduce high risk activities;
- Requesting acknowledgement and support for registration as an Active Community;
- Works with Enderby Youth Society to spearhead activities;
- Goal is to engage youth in the local community.
Ms. Prince responded to questions from Council:
- November 30th is the deadline for application. She will work with Kenny Toews of the Enderby Youth Society in the preparation and submission of the proposal.


- Letter of support is requested. Formal representation is not required. However, Ms. Prince feels that Council can't help but get involved further if they are to involve youth in the City plans.

Ted Dekker. The Self Advocates Group at Kindale
Re: Transit Service

- Transit service is not adequate to enable people to meet medical appointments;
- Community involvement is limited due to no evening service being provided;
- There is very limited service available on weekends;
- Difficulties getting from home to bus stop;
- To date 1029 signatures have been obtained on petitions;
- Transit service is important not just for persons with disabilities, but also for youth, seniors and low income persons in the community;
- Seeking City's support to have local transit service improved.

BUSINESS ARISING FROM THE MINUTES AND/OR UNFINISHED BUSINESS

Active Communities

- Although supportive of the Youth Society, Council relies on volunteers and agencies due to financial limitations.
- Focus on youth was a platform during election, yet there has been no support given to the youth of Enderby. Now is an opportunity to deliver.

Moved by Councillor Cyr, seconded by Councillor Wejr that Council support the Shuswap Family Resource Centre and the Enderby Youth Society in registering as an Active Community.
Carried Unanimously

Transit Service

Moved by Councillor Vetter, seconded by Councillor Ludwig that a letter be forwarded to the Regional Transit Committee in support of the Self Advocates Group at Kindale's request for expansion of transit and handi dart service in the North Okanagan.
Carried Unanimously

NEW BUSINESS

06-0277-END-DP / 06-0598-END-DP / 06-0712-END-DVP
Lot 1, DL 226, ODYD, Plan KAP75600 - 601 Bass Avenue
Applicant: CDN Frameworks Building System Inc.

Discussions occurred as to whether these applications should be considered due to Council's previous position requiring the removal or relocation of the temporary office building before issuance of permits.

As the office building forms part of the application, the applications must be presented and considered. Development Services makes reference to the temporary office building in their recommendation .

Moved by Councillor Wejr, seconded by Councillor Ludwig that Council give notice of their intent to consider issuance of a Development Variance Permit for Lot 1, District Lot 226, Osoyoos Division Yale District, Plan KAP75600 located at 601 Bass Avenue to vary the following:


1. Section 603.9.d of the City of Enderby Zoning Bylaw No. 966, 1987 by reducing the side yard setback for a dry storage building from the required 6 metres to the proposed 3 metres;

2. Section 603.9.d of the City of Enderby Zoning Bylaw No. 966, 1987 by reducing the side yard setback for a shed from the required 6 metres to the proposed 3.34 metres.

AND THAT the following variances to the City of Enderby Zoning Bylaw No. 966, 1987 not be supported:

- Section 603.9.b by reducing the front yard setback for an office building from 9 metres to 3.09 metres;
- Section 603.9.d by reducing the side yard setback of an office building from 6 metres to 2.84 metres;
- Section 402.6.i.a by reducing the special building line setback from the centreline of Bass Avenue from 21 metres to 15.59 metres.

AND THAT Council authorize the issuance of a Development Permit for Lot 1, District Lot 226, Osoyoos Division Yale District, Plan KAP75600 located at 601 Bass Avenue, subject to the following conditions:

a) The dimensions and siting of the buildings and structures to be constructed on the land be in general accordance with attached Schedule 'A';

b) The exterior design and finish of the buildings and structures to be constructed on the land be in general accordance with attached Schedule 'B';

c) A compact evergreen hedge must be planted and irrigated or slatting must be installed on the existing chainlink fence to provide a solid screen for the outdoor storage areas on the property pursuant to Section 403(a) of the City of Enderby Zoning Bylaw 966, 1987;

d) All parking related to business operations on the subject property must be accommodated on the property in the spaces delineated on attached Schedule 'A'. There shall be no parking or storage of vehicles, trucks or trailers on road right-of-ways adjacent to the subject property;

e) Paving of the parking and driveway areas shall be in accordance with Section 1001.2(e) of the Zoning Bylaw No. 966, 1987;

f) In addition to the parking and driveway areas, off-street loading areas must be provided and maintained in accordance with Section 1101 of the City of Enderby Zoning Bylaw No. 966, 1987. All loading spaces must be of adequate size and with adequate access thereto to accommodate the types of vehicles which will be loading and unloading, but in no case may be insufficient to accommodate a vehicle 9 metres in length, 2.4 metres in width and 3.7 metres in height;

g) Prior to issuance of the Development Permit, a report, certified by a Professional Engineer, shall be provided which describes how storm drainage will be managed on the site including the collection, retention and disposal to a suitable system of dry-wells or other systems which shall be designed, inspected and certified as-built by a Registered Professional Engineer;



h) Prior to issuance of the Development Permit, the temporary office building is to be moved off the subject property or moved to conform with the City of Enderby Zoning Bylaw No. 966, 1987;

i) Prior to issuance of the Development Permit, an irrevocable letter of credit must be provided in the amount equal to 1.5 times the estimated cost of paving the parking, driveway and loading areas and of either installing slatting on the existing chainlink fence or planting and irrigating an evergreen hedge around the fence. The estimates must be prepared by qualified contractors.

Carried

05-0077-END-OR
That Part of the SE _, Section 27, Lying East of the West Boundary of the City of Enderby as shown on Plan B1956, Township 18, Range 9, West of the 6th Meridian, KDYD, Except Plan KAP55286 - 1406 Johnston Avenue
Applicant: Siena Development c/o Jeffrey Arnold

The Planner introduced the application, provided background information, and reviewed the recommendation of Development Services.

Discussions occurred regarding the identification of park and trails and whether a written commitment would be adequate. The Planner expressed concern that without drawings identifying the designated areas, Council and the public would not have a clear understanding of where the areas were and if they were appropriate for park space. Uncertainty or change could result in the need for a second public hearing.

It is the applicant that must show that they can service the property with water and sewer. Water study is complete and sewer study is near completion. The applicant can utilize these studies to determine if existing infrastructure can accommodate the development or if the developer will be required to provide additional infrastructure.

Moved by Councillor Ludwig, seconded by Councillor Wejr that Official Community Plan Amendment Bylaw No. 1362, 2005 and Zoning Amendment Bylaw No. 1363, 2005 not be given Second Reading and referred to Public Hearing until the applicant has identified a proposed park and trail system and until the applicant has confirmed that a public meeting would be held prior to a Public Hearing;

AND THAT final adoption of Official Community Plan Amendment Bylaw No. 1362, 2005 and Zoning Amendment Bylaw No. 1363, 2005 be withheld until servicing issues have been addressed to the satisfaction of the City of Enderby.

Carried

BYLAWS

Council Member Remuneration and Expenses Bylaw No. 1388, 2006

Moved by Councillor Wejr, seconded by Councillor Cyr that Council Member Remuneration and Expenses Bylaw No. 1388, 2006 be given first reading.
Carried Unanimously

Moved by Councillor Wejr, seconded by Councillor Ludwig that Council Member Remuneration and Expenses Bylaw No. 1388, 2006 be amended to increase the Mayor's remuneration to $13,670 per year.
Carried Unanimously



Moved by Councillor Ludwig, seconded by Councillor Cyr that Council Member Remuneration and Expenses Bylaw No. 1388, 2006 be given second and third reading as amended.
Carried Unanimously

REPORTS

Councillor Cyr

Councillor Cyr and the Administrator met with Joint Emergency Executive Committee in Armstrong, as well as staff representatives of the Splats'in First Nation. A recommendation will be forthcoming with respect to an application for funding to determine the feasibility of the three municipalities and Splats'in First Nation providing integrated emergency programs.

Councillor Wejr

Councillor Wejr attended a NORD Board meeting as well as the Enderby/Area F Services Committee meeting.

Councillor Case

Councillor Case reported that the Chamber of Commerce Annual General Meeting is taking place this evening. The Chamber of Commerce is planning to install an additional 8 - 16 full service sites at Riverside RV Park.

Mayor Phillips

Mayor Phillips attended an Okanagan Regional Library budget meeting and reported that the 2007 budget was approved.

Mayor Phillips and the Administrator met with MLA George Abbott to update him on the issues raised with Cabinet Ministers and others during UBCM. He is prepared to supply support for Municipal Rural infrastructure funding applications.

Building Permit Detail Report to October 2006

Moved by Councillor Case, seconded by Councillor Ludwig that the report be received and filed.
Carried Unanimously

Council Directives Tracking Form

The Administrator advised that a report has been received from Monashee on the Operational Fuel Management Project. It will be presented at the December 4 meeting. Mr. Halvorson of the Lions Club will be invited to attend the meeting.

Moved by Councillor Ludwig, seconded by Councillor Wejr that the report be received and filed.
Carried Unanimously

NEW BUSINESS

UBCM - Member Release dated November 3, 2006
Re: Provincial Government Announcements at UBCM Convention

Moved by Councillor Cyr, seconded by Councillor Case that the correspondence be received and filed.
Carried Unanimously



Regional District of North Okanagan - Correspondence dated November 6, 2006
Re: Advise of Changes to Regional Board Representation

Moved by Councillor Cyr, seconded by Councillor Vetter that the Regional District of North Okanagan be advised that there are no changes to the existing representation on the Regional Board.
Carried Unanimously

Ministry of Environment - Correspondence dated October 24, 2006
Re: Riparian Areas Regulation

Moved by Councillor Ludwig, seconded by Councillor Wejr that the correspondence be received and filed.
Carried Unanimously

UBCM - Correspondence dated November 3, 2006
Re: Approval of Step 1 Integrated Emergency Planning Funding

Moved by Councillor Cyr, seconded by Councillor Case that the correspondence be received and filed.
Carried Unanimously

Municipal Finance Authority - Correspondence dated November 10, 2006
Re: Surplus Repayment Issue #45 - Term 20

Moved by Councillor Wejr, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously

City of Burnaby - Correspondence dated October 27, 2006
Re: Support for Homelessness Assistance from MP's and MLA's

Moved by Councillor Ludwig, seconded by Councillor Wejr that the correspondence be received and filed.
Carried Unanimously

Business Licensing - Bylaw 1159, 1995

Discussions occurred regarding existing practises and possible solutions to collecting outstanding license fees owing:
- Need for diligence in collecting. Unable to add fees to taxation.
- Injunctive measures through the courts considered drastic vs reward. Courts not known to support municipalities taking action. Collection agency better alternative.
- As informal policy, the City does not do business with non-complying businesses.
- Publishing names of non-compliant businesses.
- Appointing someone to collect.

Moved by Councillor Wejr, seconded by Councillor Shipmaker that a letter be forwarded to outstanding business license accounts advising that if payment not received, the account will be forwarded to a collection agency.
Carried

Tourism Funding

Councillor Wejr reported that the Enderby / Area F Services Committee supports applying for available funding from Community Tourism Program for river access issues.


The Gordon Dale Trail Society has also shown an interest in accessing tourism funding.

Moved by Councillor Shipmaker, seconded by Councillor Wejr that this item be referred to the Ad Hoc Tourism Program Committee;
AND FURTHER that an invitation to attend be extended to Electoral Area F Director Halvorson.
Carried Unanimously

A meeting of the Ad Hoc Tourism Program Committee was scheduled for 5:15 p.m. November 23, 2006.

Community Christmas Celebration

The Community Christmas Committee is considering placing a nativity scene either in Barnes Park or in the Cornerstone Garden. Councillor Wejr reported that the Enderby / Area F Services Committee has agreed to permit the use of the spray park area of Barnes Park for installation of a Christmas nativity scene.

Moved by Councillor Wejr, seconded by Councillor Ludwig that the City approve the request to have a nativity scene erected on the pergola of the Cornerstone Garden.
Carried Unanimously

PUBLIC QUESTION PERIOD

Jackie Pearase of the North Valley Echo questioned what constituted a DCC project. The Administrator stated that it is based on a capital plan at time of bylaw adoption. DCC's are used according to bylaw of the day. A review of the DCC bylaw is required.

Kenny Toews of the Enderby Youth Centre encourages Council members to invest in the lives of non-voting youth. He feels very discouraged at the lack of involvement and is hoping that Council members will get involved voluntarily.

Councillor Cyr will meet casually with Mr. Toews and report back to Council.

Discussions occurred regarding the lighting issue at the Cenotaph Park.

ADJOURNMENT

The Regular meeting adjourned at 8:45 p.m.



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MAYOR ADMINISTRATOR