THE CORPORATION OF THE CITY OF ENDERBY

Minutes of a Regular Meeting of Council held on Monday, November 6, 2006 at 7:00 p.m. in the Council Chambers of City Hall.

Present: Mayor Sue Phillips
Councillor Brad Case
Councillor Howie Cyr
Councillor Beryl Ludwig
Councillor Earl Shipmaker
Councillor Dee Wejr

Administrator Maggie Knox
Recording Secretary Bettyann Kennedy
The Press & Public

APPROVAL OF AGENDA

The following items were added to the agenda:
- Under New Business: Scheduling of Committee of the Whole Meeting
- Under Unfinished Business: Bylaw Enforcement

Moved by Councillor Ludwig, seconded by Councillor Case that the agenda be approved as amended.
Carried Unanimously

ADOPTION OF MINUTES

Regular Meeting of October 16, 2006

Moved by Councillor Cyr, seconded by Councillor Wejr that the minutes of the Regular Meeting of October 16, 2006 be adopted as circulated.
Carried Unanimously

DELEGATIONS

Bob Cowan, Chair
Enderby and District Heritage Commission
Re: Plaque Program

Mr. Cowan reported on the status of the brass plaque program and the consensus of the Enderby and District Heritage Commission:
- Centennial residue funds were used as leverage in applying for grants.
- Although the Heritage Legacy Fund no longer funds brass plaques, the Enderby and District Heritage Commission would like to continue with their plaque program, using the left over Centennial funds.
- The Heritage Commission will be meeting each fall to determine which 2 buildings will be selected for the plaque, with presentations made during Heritage Week in February.
- The Heritage Commission wishes to have Council reaffirm their 2005 resolution to fund $1,000 per year for the plaque program. Alternately, they are requesting that rather than a fixed amount, Council might consider funding 2 plaques per year. He noted that the price of the plaques has risen from $500 to $600.
- Use of the Centennial funds will pay for plaques for the years 2006, 2007 and 2008. The Heritage Commission is asking for Council to budget in 2008 for plaques for 2009.




In response to questions, Mr. Cowan reported that at this time, the Heritage Commission is considering 20 properties in total for the program. Residents wishing to include their private property in the program, are able to purchase a plaque at their own expense.

BUSINESS ARISING FROM THE MINUTES AND/OR UNFINISHED BUSINESS

Enderby and District Heritage Commission - Correspondence dated October 17, 2006
Re: Plaque Program

Moved by Councillor Wejr, seconded by Councillor Case funding in the amount of $4,500 be carried forward for expenditure on plaques in 2007;

And Further That Council fund two plaques per year commencing in 2008.
Carried Unanimously

Petition - Received October 30, 2006
Re: Paving of North Brickyard Road

Discussions:
- Possibility of applying for Municipal Rural Infrastructure Funding (MRIF).
- Only a portion of Brickyard Road was included in the Road Assessment Study.
- Timing for improvements is important due to Ministry of Transportation plans for access from the north end of town. Water and sewer servicing is also a consideration along with road improvements.
- With recent focus on economic development, it is important to have proper road access to and from the industrial park.

Moved by Councillor Wejr, seconded by Councillor Ludwig that this item be referred to a Committee of the Whole meeting with Engineering staff in attendance.
Carried Unanimously

Public Works Superintendent - Memo dated November 1, 2006
Re: Traffic Problems Near M. V. Beattie School

Moved by Councillor Cyr, seconded by Councillor Ludwig that the Community Consultative Plan with the RCMP include traffic enforcement.
Carried Unanimously

Moved by Councillor Cyr, seconded by Councillor Ludwig that the memorandum be received and filed.
Carried Unanimously
Secondary Suites

As this was identified as one of Council's priorities, the Administrator is seeking direction from Council.
Discussions:
- Options to consider are permitting secondary suites in all residential zones, or creating a new zone which would result in “spot-zoning” around the City.
- Spot-zoning is not the answer to addressing affordable housing or secondary suites.

Moved by Councillor Wejr, seconded by Councillor Ludwig that Council hold a Committee of the Whole meeting with Development Services staff to establish a process to permit secondary suites in all residential zones.
Carried Unanimously



Bylaw Enforcement

Discussions:
- Enforcement methods used by other communities were discussed including the use of existing staff to enforce certain bylaws, and the use of a part-time contractor.
- Staff enforcement of some bylaws would be difficult. Fire Department is not prepared to deal with open burning complaints.
- If the City's noise bylaw were amended to include provisions of municipal ticketing, the RCMP would issue tickets for noise bylaw infractions provided they had the resources to respond.
- Most complaints are not received in written form.
- City of Armstrong and Township of Spallumcheen use a contractor at a cost of approximately $20,000 per year. Sicamous uses two employees. The majority of communities the size of Enderby contract out bylaw enforcement.
- Bylaws would require amendments if there is a will to enforce them.
- Open burning and unsightly premises are the most common source of complaints.
- Further investigation of Keremeos and Nakusp bylaw enforcement practises will be made by staff.

Moved by Councillor Case, seconded by Councillor Ludwig that the fire regulation and untidy/ unsightly premises bylaws be amended to include provisions for municipal ticketing.
Carried Unanimously

REPORTS

Councillor Case

Councillor Case attended the UBCM Convention and reported that the government officials were easy to talk to. The Small Talk Forum should have been longer though.

The Chamber of Commerce Annual General Meeting is being held November 27, 2006 at the Legion. George Abbott, MLA may be present as a guest speaker. Councillors are encouraged to attend.

Councillor Wejr

Councillor Wejr attended the UBCM Convention and reported:
- The formula for policing costs was very confusing.
- Attended a session on affordable housing.
- Met with George Abbott regarding Vernon Jubilee Hospital - upgrades are definitely needed and part of the problem is a nursing shortage. Also discussed affordable housing issue with Mr. Abbott - old hospital site is still vacant. He will enter into discussions with Interior Health about this property.

Councillor Cyr

Councillor Cyr attended the UBCM Convention and feels that Enderby was very well represented. He reported on the following meetings:
- Discussions with Interior Health and the Minister of Health regarding palliative care were encouraging.
- Policing - expectations were expressed and well received.
- Small Talk Forum was too short.

Councillor Cyr advised that local Detachment staff is receiving training in the community consultative process and will be meeting with Council.

Councillor Ludwig

Councillor Ludwig attended the following meetings:
- Enderby and District Heritage Commission
- UBCM. There is a website which provides information on starting a small business with access to cost sharing funding opportunities.
- Chamber of Commerce mapping session.
- Citizens on Patrol conducted patrols on Halloween evening.
- Emergency Social Services meeting in Armstrong.

Mayor Phillips

- Community Health Advisory Committee reports that their roster is now at 2,530 patients. The Seniors Centre was very busy administering flu shots. Additional staff is being sought for mental health issues.
- Ministry of Environment staff will be meeting with local Administrators and Planning staff to discuss Riparian Areas Regulations.
- A meeting with the Spallumcheen Indian Band is scheduled for November 30, 2006 from 1:00 - 3:00 preceded with lunch at noon.

Administrator

In addition to the written report, the Administrator reported the following:
- UBCM - “Towns for Tomorrow” program announced $21,000,000 available over the next 3 years for infrastructure for communities under 5,000 with 80% cost sharing. No details are posted yet on either the UBCM or government websites.
- Policing - Four additional rural members will be working out of the Enderby, Armstrong/Spallumcheen, Falkland and Lumby detachments. Enderby is expected to benefit most due to the caseload.

Moved by Councillor Ludwig, seconded by Councillor Cyr that the report be received and filed.
Carried Unanimously

Public Works Superintendent - Memo dated November 1, 2006
Re: Reclassification of Water Treatment Plant

Moved by Councillor Case, seconded by Councillor Wejr that the report be received and filed.
Carried Unanimously

Fire Inspections - September 2006 Report

Moved by Councillor Wejr, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously

Report of Supplier Payments Issued in September 2006

Moved by Councillor Cyr, seconded by Councillor Case that the report be received and filed.
Carried Unanimously

Disclosure of Contracts with Council Members and Former Council Members

Moved by Councillor Case, seconded by Councillor Cyr that the report be received and filed.
Carried Unanimously



Council Directives Tracking Form - Public Agenda Items

The Administrator reported that the Public Works Superintendent is checking out a used emergency generator that has become available.

Moved by Councillor Cyr, seconded by Councillor Shipmaker that the report be received and filed.
Carried Unanimously

NEW BUSINESS

Council Remuneration

Moved by Councillor Wejr, seconded by Councillor Ludwig that Councillor's remuneration be increased to $7,500 per year; Mayor's remuneration be increased to $13,700 per year; and mileage remuneration be increased to $.44 per kilometer effective January 1, 2007.

Moved by Councillor Shipmaker, seconded by Councillor Case that the motion be amended to increase Councillor's remuneration to $6,900 per year.
Carried

Moved by Councillor Wejr, seconded by Councillor Case that the motion be amended to increase the Mayor's remuneration to $13,100 per year.
Carried

Discussion:
- Consideration for cost of living component on an annual basis.
- Postponing increases to election years, thereby approving increases for next Council rather than for existing Council.

The main motion, as amended, was adopted with the final wording being as follows:

Moved by Councillor Wejr, seconded by Councillor Ludwig that Councillor's remuneration be increased to $6,900 per year; Mayor's remuneration be increased to $13,100 per year; and mileage remuneration be increased to $.44 per kilometre effective January 1, 2007.
Carried Unanimously

Enderby in Bloom - Correspondence received October 16, 2006
Re: Letter of Proposal for 2007 Highway Planter Maintenance

Moved by Councillor Wejr, seconded by Councillor Cyr that the correspondence be considered during the 2007-2011 financial planning process.
Carried Unanimously

The Administrator reported that Lynne Borehaven has exercised her option to terminate the grounds maintenance contract due to health reasons. Requests for Proposals is being advertised based on this year's service levels. If Council decides in the financial planning process to increase service levels, an amendment to the contract, or an additional contract would be required.

Bob Simpson, MLA and Charlie Wyse, MLA - Correspondence dated October 16, 2006
Re: Softwood Lumber Agreement

Moved by Councillor Cyr, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously



UBCM Executive and First Nations Summit Task Force - Correspondence dated October 12, 2006
Re: Funding Available for 2006/2007 Program

Moved by Councillor Ludwig, seconded by Councillor Wejr that the correspondence be received and filed.
Carried Unanimously

The Administrator informed Council that funding is offered twice per year. Should this deadline be missed, it is likely that there will be another opportunity at a later date.

Municipal Finance Authority - Correspondence dated October 10, 2006
Re: Surplus Repayment Issue #64 Term 10

Moved by Councillor Wejr, seconded by Councillor Case that the correspondence be received and filed.
Carried Unanimously

Pitch in Canada - Correspondence dated October, 2006
Re: Pitch in Canada Week

Moved by Councillor Ludwig, seconded by Councillor Wejr that the correspondence be received and filed.
Carried Unanimously

Canadian Union of Postal Workers - Correspondence dated October 16, 2006
Re: Moratorium on Post Office Closures and Rural Delivery

Moved by Councillor Wejr, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously

City of Burnaby - Correspondence dated October 20, 2006
Re: Polybrominated Diphenyl Ethers

Moved by Councillor Shipmaker, seconded by Councillor Case that the correspondence be received and filed.
Carried Unanimously

Enderby Lions Club - Correspondence dated October 23, 2006
Re: Firewood from Reservoir Land

Moved by Councillor Wejr, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously

The Administrator reported that once all invoices are obtained, Mr. Halvorson will be placed on the agenda as a delegation to Council.

Gas Tax/Public Transit Management Services - Correspondence dated October 20, 2006
Re: General Strategic Priorities Fund and Innovations Fund Programs

Moved by Councillor Cyr, seconded by Councillor Case that the correspondence be received and filed.
Carried Unanimously




British Columbia Cattlemen's Association - Correspondence dated October 24, 2006
Re: Support for Ranching Industry Expansion

Moved by Councillor Case, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously

Economic Development Association of British Columbia - Correspondence dated October 1, 2006
Re: Membership

Moved by Councillor Wejr, seconded by Councillor Cyr that the correspondence be received and filed.
Carried Unanimously

Corporation of Delta - Correspondence dated October 20, 2006
Re: Brunswick Point Farm Lands

Moved by Councillor Cyr, seconded by Councillor Shipmaker that the correspondence be received and filed.
Carried Unanimously

Murray Rossworn Inc. - Correspondence dated October 23, 2006
Re: Terms of Engagement for 2006 Audit

Moved by Councillor Wejr, seconded by Councillor Ludwig that Council accept the terms of engagement for the audit of the financial statements for the fiscal year 2006.
Carried Unanimously

UBCM - 2006 Resolutions Disposition

Moved by Councillor Cyr, seconded by Councillor Shipmaker that the correspondence be received and filed.
Carried Unanimously

Local Government Program Services - Correspondence dated November 1, 2006
Re: Community Health Promotion Fund - Round 2 Announcement

Moved by Councillor Cyr, seconded by Councillor Wejr that the correspondence be received and filed.
Carried Unanimously

Ministry of Public Safety and Solicitor General - News Release dated October 23, 2006
Re: Province Announces More Equitable Police Funding

Moved by Councillor Wejr, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously

Office of the Premier - Communication dated October 27, 2006
Re: Highlights of Premier Campbell's Speech to UBCM

Moved by Councillor Cyr, seconded by Councillor Wejr that the communication be received and filed.
Carried Unanimously



Committee of the Whole Meeting Dates

The following Committee of the Whole meeting dates were set:
- “In-Camera” with Rod Drennan on November 20th 4:30 - 6:00 p.m.
- Public Meeting - with Stantec Consulting to discuss first draft of the water study and final report on sewer study - November 27th 1:00 p.m.

PUBLIC QUESTION PERIOD

Gardner Shaw of 115 Cliffview Drive asked what information was discussed in “in-camera” meetings. He was informed that criteria for in-camera meetings is listed in the Community Charter and includes several categories of items that may be discussed.

CLOSED MEEETING RESOLUTION

Moved by Councillor Cyr that Council hold a meeting closed to the public in order to discuss one or more topics under Section 90 of the Community Charter.

ADJOURNMENT

The regular meeting adjourned at 8:35 p.m.





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MAYOR ADMINISTRATOR