THE CORPORATION OF THE CITY OF ENDERBY

Minutes of a Regular Meeting of Council held on Monday, November 5, 2007 at 7:00 p.m. in the Council Chambers of City Hall.

Present: Mayor Sue Phillips
Councillor Brad Case
Councillor Howie Cyr
Councillor Beryl Ludwig
Councillor Earl Shipmaker
Councillor Tony Vetter
Councillor Dee Wejr

Administrator Maggie Knox
Public Works Superintendent Darwyn Kutney
Planner Greg Routley, NORD
Recording Secretary Bettyann Kennedy
The Press and Public

APPROVAL OF AGENDA

The following item was added to the agenda under Delegations:
- Teen Drop In Centre
The following items were added to the agenda under New Business:
- Appointment of Representative to Regional District Board
- Okanagan Valley Governance Issues
Pages 38-40 (noise Control Bylaw No. 1406) were replaced with a revised draft (circulated).

Moved by Councillor Cyr, seconded by Councillor Ludwig that the agenda be approved as amended.
Carried Unanimously

ADOPTION OF MINUTES

Regular Meeting of October 15, 2007

Moved by Councillor Cyr, seconded by Councillor Vetter that the minutes of the regular meeting of October 15, 2007 be adopted as circulated.
Carried Unanimously

RECESS

The Regular Meeting recessed at 7:05 and reconvened at 7:10.

DELEGATIONS

Pam Beech and Tracy Jones - Crystal Clear on Meth Task Force
Re: Update on UBCM Projects

Pam Beech reported the following:
- Parent Resource Calendar has been circulated and positive feedback is being received;
- Interagency meetings take place on the 3rd Wednesday of each month. Participants include active RCMP members, social workers, drug and alcohol counsellors, and victims assistance volunteers;
- Current projects include:
- Party Program - The Royal Inland Hospital in Kamloops has offered this program for 13 years. It is an educative prevention program targeted at 15 year olds. They get to see first hand the direct effect of risky behaviour. It is hoped that a similar template will be developed in Salmon Arm.
- Salmon Arm is working with the RCMP in the development of a Safe Premise Bylaw.

Tracy Jones reported on the following active projects:
- Poster Project - youth representatives (various youth groups and A.L. Fortune students) have been given the opportunity to express themselves. Their works will be used as an educational tool. Five posters are now ready; one of which is from Enderby.
- Enderby Interagency Meetings were started in 2006 and meet on the first Tuesdays of the month from 11:30 - 12:30.
- DVD Project with the School District - An educational DVD for educators is being developed. It will focus on the collateral damage of drug use and contain stories by real addicts and their families.
- Youth Group meetings Wednesday evenings in the United Church basement and use of the M. V. Beattie gym every other Wednesday evening. Swimming or skating is organized once per month. This is a collaborative effort by the school, the church and the Family Resource Centre.

Andrew Haak, Matt Briard, Margo Ludwig - A. L. Fortune School
Re: Proposed Cenotaph Community Project

Students, with the help of RCMP, parents, clergy, and other volunteers have been keeping the park clean.

Andrew Haak and Matt Briard presented a proposal to refurbish Cenotaph Park with the installation of lighting, replacement of shrubs, removal of large trees, installation of new flowerbeds, and installing a permanent historical sign. They reviewed their efforts to date and reported on the meetings that have taken place with the Legion, Councillor Wejr and the City's Public Works Superintendent.

Ms. Ludwig circulated a quote from Mountain View Electric for both solar and conventional lighting. Mountain View Electric is prepared to donate the labour costs. She noted that Enderby in Bloom is willing to put in the hedges and has planters available for the project. Greg Vetter will be completing the tree trimming prior to November 11th services. A committee meeting is being scheduled for after November 11th.

Teen Drop In Centre

Savanna Lancaster, Thirza Champion, Jasmine Champion and Silverwillow Jules spoke to Council regarding the imminent closure of the Teen Drop In Centre due to financial difficulties. The following observations and comments were presented:
- Programs at the arena cost money;
- There are lots of activities that the teens enjoy at the youth centre, including interaction with adults and discussion of relevant topics;
- Gives teens a place to go on Friday nights, keeping them off booze and drugs and out of trouble;
- Safe place for teens to go;
- Want the City to provide ongoing funding;
- They have raised $236.58 from a bake sale and donation containers.

The group responded to questions from Council:
- With rent of $400 per month plus utilities, 2 months rent would be a good start for the City to donate.
- Council was invited to attend the youth centre to see first hand what takes place there;
- Although there are other youth groups in town, the teens did not feel comfortable in a church environment;
- There is just not enough for teens to do in Enderby;
- Councillor Shipmaker offered to help the teens develop a budget to present to the Enderby/Area F Services Committee.

In closing, Kenny Toews stated that he has a budget for the centre. He strongly encouraged Council to accept the invitation to visit the drop in centre.

BUSINESS ARISING FROM THE MINUTES AND/OR UNFINISHED BUSINESS

Cenotaph Park Proposal

Discussions:
- Although more expensive, solar lighting may more practical for the long term.
- Funding from B. C. Hydro and the province may be available for “green” projects.
- The Legion may also have access to funding opportunities.
Once a budget is determined, grant sources will be explored.

Electronic Voting

Upon request of Council following the last municipal election, the Administrator obtained a quote from a source believed to be the most economical. The quote is for the rental of the machine only. Other costs, including staff, advertising and supplies are additional. 2005 elections costs totalled under $5,000.

Discussions occurred as to the benefit of electronic voting vs. manual counting. Councillor Shipmaker believed that the original concern raised was the decision to use City staff rather than outside staff at the polling stations. Councillor Vetter stated that the electronic vote would be more efficient in generating the results and eliminate any conflict with the counting process.

Moved by Councillor Cyr, seconded by Councillor Shipmaker that the City continue with existing procedures for the local government election process.
Carried


Ministry of Transportation - Correspondence dated October 3, 2007
Re: Parking Issues on Hwy 97A

The Public Works Superintendent is working with the Ministry of Transportation to determine the most beneficial option.

Moved by Councillor Shipmaker, seconded by Councillor Case that the correspondence be received and filed.
Carried Unanimously

Single Business Licence Steering Committee and Working Group - Correspondence dated October 23, 2007

The Administrator stated that legal advice has not yet been obtained, yet the bylaw is expected to be in place by December 3, 2007. It was suggested that the draft resolution could be amended to state “as soon as possible” rather than December 3, 2007.

Moved by Councillor Shipmaker, seconded by Councillor Case that this item be postponed until the level of funding available from the provincial government to local government for this pilot project has been determined. 1
Carried Unanimously

City Hall Repairs

The Administrator reported that $25,000 has been budgeted for repairs to the City Hall damaged floors. Since then however, the men's room has sustained damage. The plumbing has been fixed but the flooring will need to be repaired. Estimates of approximately $50,000 do not include any major repairs that may be required. Savings from other areas of the budget may be found, but it may be necessary to draw from the operating reserve to fund the repairs once identified.

Moved by Councillor Ludwig, seconded by Councillor Vetter that staff proceed with repairs to the floors and washrooms at City Hall.
Carried Unanimously

1. Motion Rescinded November 19, 2007
BYLAWS - 3 Readings

City of Enderby Noise Control Bylaw No. 1406, 2007

Moved by Councillor Ludwig, seconded by Councillor Wejr that City of Enderby Noise Control Bylaw No. 1406, 2007 be introduced and read a first time by title only and carried through to three readings.
Carried Unanimously

BYLAWS - 3rd Reading

City of Enderby Zoning Bylaw No. 966, 1987 Amendment Bylaw No. 1405, 2007

Moved by Councillor Case, seconded by Councillor Cyr that City of Enderby Zoning Bylaw No. 966, 1987 Amendment Bylaw No. 1406, 2007 be given third reading.
Carried Unanimously

REPORTS

Councillor Ludwig

Councillor Ludwig attended a Heritage Committee meeting, met with MLA George Abbott and the RCMP regarding drug issues, and attended the meeting with the Ministry of Transportation.

Councillor Ludwig attended a Cities Fit for Children summit in Kelowna and reported that she participated in the following programs: Partnerships with the School System, Partnerships in Parks and Recreation, Municipal Policies and Bylaws that promote Children's Development in addition to tours of several facilities. She commented that it is apparent that social programs are being downloaded to municipalities by the province.

Councillor Case

Councillor Case reported that he met with Denny Raincock, Economic Development Manager with Greater Vernon Services and provided a tour of Enderby. She has obtained a copy of the City's Official Community Plan.

Councillor Shipmaker

Councillor Shipmaker reported that he had an impromptu conversation with the Mayor of Chilliwack regarding governance. It was his perception that governance restructuring will result in the elimination of rural areas. Councillor Shipmaker feels that if Council is in agreement that rural and urban areas with joint projects between the two is desirable, it needs to be communicated as such to the Regional District and provincial government.

Mayor Phillips

Mayor Phillips reported that the Terasen Gas franchise fee has been received.

The Health Centre has been booked to capacity. The nurse practitioner received all A's in his last audit. Mayor Phillips reminded Council of a Mammography clinic taking place November 26 and 27 at the Health Centre.

Mayor Phillips expressed her thanks to the Administrator for six years of dedicated service to the City.

Administrator

The Administrator stated that she would make herself available to assist Council and staff with City issues.

Planning Services Contract: Enderby has a surplus of hours that have been sold to Armstrong and Spallumcheen who were experiencing a shortfall. The estimate for 2008 has been reduced, as any unused hours are not refundable. The risk is that should we experience a shortfall, there is a 20% premium to purchase additional hours.

Coldstream will not be participating in the Fire Inspection and Investigation service in 2008. A report will be coming from the Regional District, as the other participating municipalities will be impacted.

NEW BUSINESS

07-0629-END-DVP
Lot 2, Sec 26, Twp 18, W6M, KDYD, Plan KAP78763
144 Cliffview Drive
Applicant: Geoff Vetter

Councillor Vetter declared a conflict, as he is related to the applicant, and left the meeting.

The Planner introduced the application and reviewed Development Services Recommendations.

Moved by Councillor Wejr, seconded by Councillor Shipmaker that Council give notice of their intent to consider issuance of a Development Variance Permit for the property legally described as Lot 2, Section 26, Township 18, Range 9, W6M, KDYD, Plan KAP78763, located at 144 Cliffview Drive to vary the following:

- Section 701.10(b) of the City of Enderby Zoning Bylaw No. 966, 1987 by reducing the front yard setback for a proposed new single family dwelling from 4.5 metres to 3.47 metres, where average natural slope exceeds 20%, as shown on attached Schedule 'A'; and
- Section 402.2(b) of the City of Enderby Zoning Bylaw No. 966, 1987 by reducing the allowed projection of a canopy structure proposed to be constructed on the front of a proposed new single family dwelling from 3.5 metres to 2.99 metres as shown on attached Schedule 'A'.
Carried Unanimously

Councillor Vetter returned to the meeting.

UBCM - Correspondence dated October 17, 2007
Re: Emergency Planning Program for Farmed Animal Mass Carcass Disposal

Moved by Councillor Cyr, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously

UBCM - In the House

Moved by Councillor Case, seconded by Councillor Vetter that the correspondence be received and filed.
Carried Unanimously

Christmas Office Closure

Moved by Councillor Wejr, seconded by Councillor Ludwig that City Hall be closed from 4:30 p.m. on Friday, December 21, 2007 to 8:30 a.m. on Wednesday, January 2, 2008.
Carried Unanimously

Ministry of Environment - Correspondence dated October 9, 2007
Re: Proposed Parks and Protected Areas Within the Okanagan Region

Moved by Councillor Shipmaker, seconded by Councillor Cyr that the correspondence be received and filed.
Carried Unanimously


Hydrogeological Investigation - Shuswap Well

Moved by Councillor Cyr, seconded by Councillor Wejr that the report from the Public Works Superintendent be accepted as presented,

AND THAT Summit Environmental be awarded the project for a total cost of $6,527.00 (excluding taxes),

AND THAT Mountain View Electric be requested to provide their services at a cost not to exceed $7,694.00 (excluding taxes),

AND FURTHER THAT funding come from Water - Sundry for wellhead protection and Water - Sundry for unknowns.
Carried Unanimously

Discussion: In response to query, the Public Works Superintendent reported that Brash Creek is rarely used as a source of water. It is advantageous to keep the water license, but lots of modifications are required. The Administrator stated that Brash Creek often has high turbidity. Levels once acceptable by legislation are no longer acceptable.

Elmer Halvorson - Correspondence dated October 22, 2007
Re: Mosquito Control

Moved by Councillor Cyr, seconded by Councillor Case that the correspondence be received and filed.
Carried Unanimously

Ministry of Community Services - Correspondence dated October 19, 2007
Re: B. C. Asia Twinning Tool Kit

Mayor Phillips stated that the information is available upon request.

Moved by Councillor Case, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously

City of Armstrong - Correspondence dated October 22, 2007
Re: UBCM Regional Community-to-Community Forum Opportunity

Moved by Councillor Cyr, seconded by Councillor Ludwig that Enderby join with the City of Armstrong in participation in the UBCM Regional Community to Community Forum opportunity.
Carried Unanimously

Canadian Transport Agency - Correspondence dated October 26, 2007
Re: Councillor Cyr, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously

BCSPCA - Correspondence dated October 1, 2007
Re: UBCM Support for Provincial Regulation of Exotic Animals

Moved by Councillor Case, seconded by Councillor Cyr that the correspondence be received and filed.
Carried Unanimously

Interior Health Authority - Correspondence dated October 23, 2007
Re: Board of Directors November Meeting

Moved by Councillor Case, seconded by Councillor Cyr that the correspondence be received and filed.
Carried Unanimously


City of New Westminster - Correspondence dated October 23, 2007
Re: TILMA

Moved by Councillor Vetter, seconded by Councillor Shipmaker that the correspondence be received and filed.
Carried

Regional District of North Okanagan - Correspondence dated October 23, 2007
Re: Service Reviews

Moved by Councillor Shipmaker, seconded by Councillor Cyr that the correspondence be received and filed.
Carried Unanimously

Enderby and District Lions Club - Correspondence dated October 23, 2007
Re: Request for Funding for Halloween Fireworks Display

Moved by Councillor Cyr, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously

Linda Buxton - Correspondence dated October 5, 2007
Re: Directional Signage on Highway

Moved by Councillor Wejr, seconded by Councillor Case that a letter be sent to the Ministry of Transportation requesting that additional directional signage to Enderby be erected on Highway #1 at Salmon Arm and Sicamous.
Carried Unanimously

Community Christmas Celebration Organizing Committee - Correspondence dated October 30, 2007
Re: Request for Street Closure December 8, 2007

As the request is to close Cliff Avenue from George Street to Old Vernon Street, Belvedere Street must also be closed between Cliff Avenue and Mill Avenue.

Moved by Councillor Ludwig, seconded by Councillor Case that Council approve the closure of Cliff Avenue between George Street and Old Vernon Street, and Belvedere Street between Cliff Avenue and Mill Avenue on December 8, 2007 from 10:00 a.m. to 3:00 p.m.
Carried Unanimously

North Enderby Residents Association - Correspondence dated October 20, 2007
Re: Thank you for Benches for North Enderby Park

Moved by Councillor Ludwig, seconded by Councillor Case that the correspondence be received and filed.
Carried Unanimously

Appointment of Interim Chief Administrative Officer/Corporate Officer/Deputy Treasurer

Moved by Councillor Wejr, seconded by Councillor Vetter that Barry Gagnon of Barry Gagnon and Associates Ltd. be appointed Interim Chief Administrative Officer/Corporate Officer and Deputy Treasurer effective November 15, 2007.
Carried Unanimously

Encroachment Agreements - Awnings

Councillor Shipmaker and Councillor Case declared a conflict, due to business interests, and left the meeting.

The Administrator stated that two building permit applications have been received for replacement of awnings. Normal prerequisite is that an encroachment agreement with the City be in place with evidence of liability insurance in place.

Moved by Councillor Ludwig, seconded by Councillor Wejr that the City of Enderby enter into agreements with applicants for awning replacement to permit encroachment over City sidewalks.
Carried Unanimously

Councillor Shipmaker and Councillor Case returned to the meeting.

Appointment of North Okanagan Regional Board Representative

Moved by Councillor Wejr, seconded by Councillor Case that Councillor Shipmaker be appointed representative on the Regional Board of the Regional District of North Okanagan and that the Regional District be advised of the new appointment.
Carried Unanimously

Moved by Councillor Case, seconded by Councillor Ludwig that Councillor Cyr be appointed alternate representative on the Regional Board of the Regional District of North Okanagan and that the Regional District be advised of the new appointment.
Carried Unanimously

Okanagan Valley Governance Issues

Councillor Shipmaker circulated a memorandum outlining the benefits of having a choice with the existing structure of the Regional District of North Okanagan and the positive relationship with rural Area F.

Moved by Councillor Cyr, seconded by Councillor Case that the following position be adopted regarding Okanagan Valley Governance:

In reviewing local government governance from Enderby's perspective we must first look at what is working, and then what can be improved.

Enderby currently takes advantage of the following services provided by the Regional District of North Okanagan, which could not be provided as effectively through a Valley wide body:
- Municipal Planning
- Building Inspection
- Fire Protection and Investigation
- Search and Rescue
- Fire Training Centre
- Jaws of Life

In addition, the current structure allows Enderby and Electoral Area F to participate in the following services:
- Parks and Recreation (both acquisition and operation)
- Cemetery
- Dog Control
- Museum Funding
- Local Economic Development
- Provision of City water to part of Area F

Enderby and Electoral Area F have a long relationship of working together positively and effectively. These joint services can be delivered more effectively through the existing Regional District than through a Valley wide body.

Moreover, the current structure allows us to develop logical boundaries for joint services. For example, the Dog Control function covers the entire City of Enderby but only the more urban areas of Area F.

While we work very closely together, Enderby recognizes that many services and attitudes common in the City simply would not fit into the rural fabric of the surrounding area. Expanding our boundaries to include Area F would create many problems and inefficiencies.

The current compact Regional District boundaries of the North Okanagan make it convenient and cost effective for us.

Certain services could be more effective if they were provided on a valley wide basis. They include:
- Regional Economic Development (although some would argue that this should be the role of the private sector, not local government)
- 911 Emergency Telephone
- Fire Dispatch
- Air Quality
- Regional Growth Strategy
- Transit and Transportation

We believe that a body structured similar to the Okanagan Basis Water Board should provide governance for these services. That is a body with representation from the three existing Regional Districts. This would allow us to keep all the benefits of the current governance structure and also address valley wide issues in a proactive way.
Carried Unanimously

PUBLIC QUESTION PERIOD

Pat McConnan of 725 Regent Avenue spoke in favour of keeping the teen drop in centre open. She expressed frustration with the apathy and ignorance of the community regarding the youth centre.

Jackie Pearase of the North Valley Echo queried as to when the Administrator was leaving and the capacity of her new position at the Regional District of North Okanagan.

CLOSED MEETING RESOLUTION

Moved by Councillor Cyr, seconded by Councillor Wejr that Council hold a meeting closed to the public in order to discuss one or more topics under Section 90 of the Community Charter.
Carried Unanimously

ADJOURNMENT

The regular meeting adjourned at 9:15 p.m.






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MAYOR ADMINISTRATOR