THE CORPORATION OF THE CITY OF ENDERBY

Minutes of a Regular Meeting of Council held on Monday, October 15, 2007 at 7:00 p.m. in the Council Chambers of City Hall.

Present: Mayor Sue Phillips
Councillor Brad Case
Councillor Beryl Ludwig
Councillor Earl Shipmaker
Councillor Tony Vetter
Councillor Dee Wejr

Administrator Maggie Knox
Recording Secretary Bettyann Kennedy
The Press and Public

APPROVAL OF AGENDA

The following items were added to the agenda under New Business:
- CANDO
- Christmas Light Up

Moved by Councillor Wejr, seconded by Councillor Ludwig that the agenda be approved as amended.
Carried Unanimously

ADOPTION OF MINUTES

Regular Meeting of September 17, 2007

An error was noted on Councillor Wejr's report. “MV Beattie graduation ceremonies” to be replaced by “A. L. Fortune graduation ceremonies”.

Moved by Councillor Shipmaker, seconded by Councillor Vetter that the minutes of the regular meeting of September 17, 2007 be adopted as amended.
Carried Unanimously

Public Hearing Minutes of October 1, 2007

Moved by Councillor Ludwig, seconded by Councillor Vetter that the minutes of the Public Hearing of October 1, 2007 be adopted as circulated.
Carried Unanimously

Regular Meeting of October 1, 2007

Moved by Councillor Ludwig, seconded by Councillor Vetter that the minutes of the Regular Meeting of October 1, 2007 be adopted as circulated.
Carried Unanimously

DELEGATIONS

Chris Coers, Trustee - School District No. 83
Bruce Hunt, Secretary Treasurer - School District No. 83

School District 83 serves 5 municipalities and 2 regional districts and covers 8,500 km2.

Ms. Coers presented a demographic overview of enrolment in the school system. Enrolment has been declining. With budgets based on enrolment numbers, the School Board is faced with challenges to maintain service levels. Enrolments are already below capacity and the projections are indicating a steady decline in the years to come. The reality of the situation is that closures and consolidations will become necessary.

Mr. Hunt stated that enrolment in 2015 is expected to be 6,000 students with 2,600 empty seats. The School Board must look ahead in addressing the challenges to come.

Councillor Shipmaker questioned the possibility of entering into lease agreements with the School District to protect investments by the community. With school closures imminent, the community needs assurances that any funds put into projects on school property will not be sold at a later date. Mr. Hunt explained the provincial law regarding disposal of school property. He stated that more dialogue would be required to address this specific issue.

Councillor Vetter queried the timeline for closures/consolidations. Mr. Hunt explained that the enrolments will flatten out in 2015. Changes between now and then are likely but exact dates are unknown

BUSINESS ARISING FROM THE MINUTES AND/OR UNFINISHED BUSINESS

07-0845-END-DVP
132 West Enderby Road
Applicant: Margo Ludwig

Moved by Councillor Wejr, seconded by Councillor Case that Council approve the following variances to the City of Enderby Subdivision Servicing and Development Bylaw No. 1278, 2000:

- Vary Section 3.22.g of Schedule A by waiving the requirement to construct a 150mm water main from the intersection of West Enderby Road to the end of unnamed road;
- Vary Section 5.2.6 of Schedule A by waiving the width of requirement of storm right of way from 5m to 4m.
Carried Unanimously

Local Government Management Internship Program

The Administrator noted that the local contribution towards the program is estimated at $24,000.00.

Moved by Councillor Wejr, seconded by Councillor Ludwig that Council support the application to host a Local Government Management Intern.
Carried Unanimously

Fire Department Capital Acquisition

Councillor Shipmaker declared a conflict, as he is Secretary of the Shuswap River Fire Protection District and left the meeting.

The Administrator reported that the Shuswap River Fire Protection District has indicated that they are in agreement with purchasing the new pumper truck from HUB. The quotes obtained by the Fire Chief are lower than expected, so it will not be necessary to borrow the full amount authorized.

Appreciation was expressed for a good job by the Fire Chief in obtaining the quotes.

Moved by Councillor Wejr, seconded by Councillor Ludwig that Council authorize the purchase of a new pumper truck from HUB Fire Engines at a cost of $429,368.00 plus taxes.
Carried Unanimously

Councillor Shipmaker returned to the meeting.

BYLAWS - Adoption

2008 Tax Exemption Bylaw No. 1404, 2007

Moved by Councillor Wejr, seconded by Councillor Case that 2008 Tax Exemption Bylaw No. 1404, 2007 be reconsidered and adopted.
Carried Unanimously

REPORTS

Councillor Ludwig

Councillor Ludwig attended an Emergency Social Services meeting, three CANDO meetings, and Citizens on Patrol.

Councillor Wejr

Councillor Wejr reported that she has a written report available of the UBCM meetings between NORD and provincial Ministers. Minister Chong has requested that municipalities and electoral areas submit their top 3 selections for governance changes.

There will be a hazardous waste roundup on October 20th at the Fire Hall.

The following items were discussed at the Enderby/Area F Services Committee meeting:
- Tennis Canada looking for assistance to revive the tennis courts at MV Beattie School. The Committee will be seeking a long term lease agreement with the School District prior to investing funds into school property;
- The Curling Club was given a grant to cover 2005, 2006 and half of 2007 insurance costs;
- A request for lawn bowling field at Riverside Park was referred to budget deliberations. The Chief Financial Officer will prepare a future cost analysis. There was discussion as to whether Barnes Park would be a more suitable location;
- The Kingfisher School Acquisition referendum received 131 votes with 96% voting yes.

Councillor Case

Margo Ludwig organized a clean up of Cenotaph Park by local teens. The students still perform graffiti clean up free of charge. The students are interested in redesigning the park. Discussions should include the Public Works Superintendent, the Legion, and the students. The Public Works Superintendent will contact Mrs. Ludwig and report back to Council.

Councillor Shipmaker

Councillor Shipmaker reported on the Services Review meeting:
- 9-1-1, Jaws of Life, and Fire Dispatch have all been signed off;
- Fire Training Centre cost apportionment could not be resolved. Individual participants in the service are now in a position to withdraw from the service should they wish.

Mayor Phillips

Mayor Phillips attended the “Celebrating the Early Years” information child fair held Oct. 2nd at MV Beattie school.

Community Health Centre:
- Cathy Stashyn is the new Interior Health physician recruiter;
- Randy Forsyth is part-time site manager. He is at the centre on Mondays, Wednesdays and some Fridays.

Mayor Phillips attended the Splats'in Daycare opening and is very impressed with the refurbished facility.

Mayor Phillips attended a NORD budget meeting.

Building Permit Detail Report - September 2007

Moved by Councillor Ludwig, seconded by Councillor Case that the report be received and filed.
Carried Unanimously

NEW BUSINESS

Interior Health - Correspondence dated October 3, 2007
Re: Contravention of the Health Act - Capri Motel

The Administrator reported that the remediation bylaw was used and posted on one unit. Orders posted by Interior Health and the City require the owner to engage engineers to assess the building and identified remedial action completed before any and all vacant units can be occupied.

Moved by Councillor Wejr, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously

Dorothy Worton - Correspondence dated September 24, 2007
Re: Sidewalks

Stanley Avenue is high on the sidewalk improvement program for repair/replacement. Should the City's MRIF application be approved, a portion of Stanley and Mill will be addressed. If denied, City funds would then be available to address the City's sidewalk inspection reports.

Moved by Councillor Wejr, seconded by Councillor Ludwig that a letter be forwarded to Mrs. Worton informing her of existing sidewalk policy and pending infrastructure grant applications.
Carried Unanimously

Coalition to Investigate the Persecution of Falun Gong in China - Correspondence dated September 28, 2007
Re: Proclamation Request - Human Rights in China Awareness Week

Moved by Councillor Case, seconded by Councillor Wejr that the correspondence be received and filed.
Carried Unanimously

Charlie Wyse, MLA - Correspondence dated September 28, 2007
Re: TILMA

Moved by Councillor Shipmaker, seconded by Councillor Ludwig that the correspondence be received and filed.
Carried Unanimously

Ministry of Community Services - Correspondence dated September 24, 2007
Re: Approval of Tangible Capital Asset Management Plan Grant

The Administrator stated that the grant is for 50% of the projected costs. $30,000 has been budgeted for the City's share to update the DCC bylaw. A tangible capital asset plan will be required first. $10,000 will be used for the TCA plan, and the remaining will be carried over to 2008 for the TCA project.

Moved by Councillor Shipmaker, seconded by Councillor Wejr that the correspondence be received and filed.
Carried Unanimously

UBCM - Correspondence dated October 9, 2007
Re: RCMP Contract Mandate

Moved by Councillor Ludwig, seconded by Councillor Wejr that the correspondence be received and filed.
Carried Unanimously

Regional District of North Okanagan - Correspondence dated October 9, 2007
Re: Starling Control Program for the Okanagan Similkameen

Moved by Councillor Case, seconded by Councillor Shipmaker that Council support in principle the establishment of a service for the purposes of providing a grant for a Starling Control Program for the Okanagan Similkameen.
Carried

CANDO

Moved by Councillor Wejr, seconded by Councillor Ludwig that $500.00 be donated to the CANDO Group to assist with their expenses.
Carried Unanimously

Christmas Light Up

Councillor Case reported that the Downtown Merchant's Association has purchased lights and has requested that the City install them. The Chamber of Commerce may be willing to rent the necessary equipment required.

The Administrator noted that last year, the works crew had a cherry picker on loan and completed installation prior to snowfall. The City is not able to guarantee access to public works crew due to weather or other possible projects that take priority. The Administrator will follow up with the Public Works Superintendent and report back to Council.

PUBLIC QUESTION PERIOD

Two youth addressed Council regarding the imminent closure of the Youth Centre due to lack of funding and volunteers. They asked Council if it would be possible to place donation boxes in local business establishments to raise funds for the Youth Centre. Council responded that they should obtain permission from business owners prior to placing the boxes.

CLOSED MEETING RESOLUTION

Moved by Councillor Ludwig, seconded by Councillor Wejr that Council hold a meeting closed to the public in order to discuss one or more topics under Section 90 of the Community Charter.
Carried Unanimously

ADJOURNMENT

The regular meeting adjourned at 8:05 p.m.





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MAYOR ADMINISTRATOR