Present: Mayor Sue Phillips

Councillor Sue Brookes

Councillor Beryl Ludwig

Councillor Hubert van Berkel

Councillor Dee Wejr

Deputy Corporate Administrative Officer Geri Ferguson

Superintendent of Public Works Alf Soros

Recording Secretary Bettyann Kennedy

The Press & Public

Minutes of October 6, 2003

The following amendments to the presented minutes were requested:

Councillor Ludwig’s report — The first bullet point to read "Keep existing schedule with additional stops near the old IGA on Maud St. and at the Supersave Gas station. This option would be at no additional cost." Under discussion section, the last sentence of the first bullet point to read "Bus passengers from the west side of town must cross the highway, however altering the routes would not result in increased fees for the service."

Moved by Councillor Wejr, seconded by Councillor van Berkel, that the minutes of the Regular Council Meeting of October 6, 2003, be adopted as amended.

Carried Unanimously

Enderby in Bloom

Re: Cornerstone Garden

Pat Pobuda reported to Council that the Cornerstone Garden development is at the stage where a concrete pathway is next to be installed. She reported that there are fewer funds on deposit that indicated in their written report. In addition to the funds raised thus far, the group is requesting that some of the excess funds in the City’s park budget be allocated to Enderby in Bloom for this project.

Discussion:

• An estimated cost breakdown totalling $5,538.48 was circulated to Council.
• The park maintenance and cenotaph, Belvedere, and contingency accounts have a combined surplus of approximately $10,000 with no more expenditures expected before next spring.
• Consideration should be given to having this City owned land designated park land, with an application to Parks and Rec for DCC funding.
• The City paid the registration fee and provided $1,000 to get the Enderby in Bloom project started. It was expected that the group would operate via fund raising and donations. When asked if another request would be made at a later date, Council was told that this would be the last request as donations were coming in from other sources to complete the park.
• It was noted that more volunteers used to complete the pathway would lower the estimated labour costs.

Moved by Councillor van Berkel, seconded by Councillor Wejr that $2,000 from Parks operating budget be contributed to Enderby in Bloom for completion of a concrete pathway at the Cornerstone Garden.

Discussion: Enderby in Bloom has a bank balance of approximately $4,000, of which only $2,000 is available for this project.

Moved by Councillor van Berkel, seconded by Councillor Wejr that $3,500 from Parks operating budget be contributed to Enderby in Bloom for completion of a concrete pathway at the Cornerstone Garden.

Carried

2004 Tax Exemption Bylaw No. 1335

Moved by Councillor Wejr, seconded by Councillor Ludwig that 2004 Tax Exemption Bylaw No. 1335 be reconsidered and adopted.

Carried Unanimously

UBCM

Re: 2003 Resolutions Disposition

Moved by Councillor van Berkel, seconded by Councillor Ludwig that the correspondence be received and filed.

Carried Unanimously

M.I.A. — October 14, 2003

Re: Risk Management Tidbits

Moved by Councillor Brookes, seconded by Councillor Wejr that the correspondence be received and filed.

Carried Unanimously

Re: Veteran’s Week

Moved by Councillor Wejr, seconded by Councillor Ludwig that the correspondence be received and filed.

Carried Unanimously

Re: Reduced Tipping Fees for November 2003

Moved by Councillor Wejr, seconded by Councillor Brookes that the correspondence be received and filed.

Carried Unanimously

Fire Hydrants

• Fire Department Committee has not made a recommendation on the issue of the decoratively painted fire hydrants as they were unable to reach a consensus.

In addition to the written report submitted by the Deputy Administrator the following discussion occurred:

• Enderby hydrants are not colour-coded as water pressures and flows are consistent.
• Fire hydrants were maintained prior to the decorative painting.
• The Fire Department was not consulted.
• Some communities have not had an issue with their decoratively painted hydrants.
• There are other ways of marking the location of the hydrants other than re-painting.
• Although works of art, the recommendation of the Fire Chief is to have them painted red.
• There are only 5 hydrants that are decoratively painted.
• It was noted that this issue could have been avoided had proper protocol been followed by obtaining support of Council prior to proceeding with project.

Moved by Councillor Ludwig, seconded by Councillor Wejr that the existing decoratively painted fire hydrants be permitted to remain decoratively painted.

Carried

The Water and Sewer Committee met with the Public Works Superintendent on October 9, 2003 to discuss the water main extension on Gunter Ellison and the installation of a pump at the water treatment upgrade.

In addition to the committee minutes, the following discussion occurred:

• NORD has installed a central meter in addition to the individual meters located at each residence.
• NORD wants to read the consumption from the central meter. The Public Works Superintendent feels that individual meter readings will provide more accurate consumption by each user.
• Bylaw may require readdressing in regard to water meter readings.
• Thus far, installation agreements have been verbal. Formal agreements and time frames need to be drafted.

Moved by Councillor Brookes, seconded by Councillor van Berkel that the City of Enderby operate and maintain the Gunter Ellison water main extension.

Carried Unanimously

In addition to the committee’s minutes, the following discussion occurred:

• The two property owners affected have already paid for installation. The tie in to the new water main would clean up the existing connection.
• These property owners are paying for City water on the same rate being proposed to the new additions. They do not however have a meter in place to monitor consumption.

Moved by Councillor Wejr, seconded by Councillor van Berkel that NORD be requested to recognize the properties at 225 Gunter Ellison Road and 10 Timberlane Road currently connected to City water as part of the water extension agreement, upon agreement of the property owners.

Carried Unanimously

Moved by Councillor Wejr, seconded by Councillor van Berkel that Council proceed with the installation of the equalization/pump chamber for the Salnes filter at the waste water treatment plant upgrade.

Carried Unanimously

The Public Works Superintendent invited Council to the waste water site tomorrow morning. Charlie Higgins from Stantec will be on site to answer any questions.

REPORTS

Mayor Phillips

Armstrong, Enderby and Spallumcheen will be applying jointly for a JEPP Grant. The Administrator from Armstrong will be making the application on behalf or Armstrong, Enderby and Spallumcheen. A resolution by Council is required. The application deadline is October 31, 2003. The resolution will be presented at the November 3 Council meeting.

Councillor van Berkel attended a Water & Sewer Committee meeting and a Fire Department Committee meeting.

• The Fire Department Committee will meet with the Fire Department tomorrow evening.
• The RCMP Community Consultative Committee will meet on Friday.
• Disappointed with Council’s decision to decline participation in the Mabel Lake Boat Launch.
• Attended Open House at Kingfisher Interpretive Centre. Councillor Brookes feels a letter commending the volunteers for their efforts should be forwarded by the Administrator.
• UBCM Convention was hectic and overwhelming. Disappointed with the overlap of some events.
• Enderby/Area F Strategic Planning Session was very informative.
• Emergency Planning Session in Armstrong was excellent, although poorly attended.

Councillor Wejr reported that the Enderby Centennial Committee met and will be sending letters to various organizations and groups in the area. They are encouraging the sharing of plans from various groups. The next meeting is scheduled for November 25.

Councillor Ludwig attended the OCP Advisory Committee meeting and the Emergency Planning meeting.

Written report generated a question regarding audio visual alarm system at Red Rock sewer lift station. There are alarms on some other stations, some of which are just a light. It is not felt that audio alarms are essential at all lift stations.

The Deputy Administrator reported that work has begun on the 2004 budget. An interim 2003 audit is scheduled for the week of October 27.

Moved by Councillor Wejr, seconded by Councillor Brookes, that Council hold a meeting closed to the public in order to discuss one or more topics under Section 242.2 of the Local Government Act.

On a motion by Councillor Wejr the regular meeting adjourned at 8:15 p.m.

__________________________ ______________________