THE CORPORATION OF THE CITY OF ENDERBY

Minutes of a Regular Meeting of Council held on Monday, October 3, 2005 at 7:00 p.m. in the Council Chambers of City Hall.

Present: Mayor Phillips
Councillor Sue Brookes
Councillor Beryl Ludwig
Councillor Earl Shipmaker
Councillor Hubert van Berkel
Councillor Tony Vetter
Councillor Dee Wejr

Public Works Superintendent Alf Soros
Recording Secretary Bettyann Kennedy
The Press & Public

APPROVAL OF AGENDA

The following item was added under New Business: Air Quality Education

Moved by Councillor Brookes, seconded by Councillor van Berkel that the agenda be approved as amended.

Carried Unanimously

ADOPTION OF MINUTES

Moved by Councillor Wejr, seconded by Councillor Ludwig that the Regular Council Meeting Minutes of September 19, 2005 be adopted as circulated.

Carried Unanimously

BUSINESS ARISING FROM THE MINUTES AND/OR UNFINISHED BUSINESS

Silver Star Governance

Moved by Councillor Vetter, seconded by Councillor Wejr that Council support the structure of the new Silver Star Governance Committee, but will not participate in the administrative costs of a new staff position.

Carried Unanimously

BYLAWS - Adoption

2006 Tax Exemption Bylaw No. 1372, 2005

Moved by Councillor Brookes, seconded by Councillor Wejr that 2006 Tax Exemption Bylaw No. 1372, 2005 be reconsidered and adopted.

Carried Unanimously
REPORTS

Councillor Wejr

Councillor Wejr noted the following announcements that were made at the UBCM Convention:
- Funding for the “New Deal”
- Small Communities Protection Grant is being doubled.
- Policing costs are an issue with all small communities. Issues about regionalization were expressed by many municipalities.
- Crystal Meth funding is being provided to combat the growing problems that communities are facing.

Councillor van Berkel

Councillor van Berkel attended a Success by Six funding meeting. The Play in the Park program has finished and Dance and Yoga is about to start. This new program will involve the tot and parent (or caregiver). Thanks were extended to the Credit Union and the United Way who are primary sponsors of the Success by Six programs.

Councillor Vetter

In addition to Councillor Wejr’s report on the UBCM Convention, Councillor Vetter noted that the 2010 funding program has been expanded. Bylaws are being established to assist in inspection and reporting of suspected drug properties.

Councillor Ludwig

Councillor Ludwig attended the UBCM Convention and commented on the following events:
- Meeting with ICBC was very encouraging
- Ministry of Transportation meeting was unfortunately missed due to scheduling mix-up.
- There was nothing new from the meeting with the RCMP
- Gas tax revenues will be coming directly from the Federal Government rather than through the Provincial Government.

Mayor Phillips

The ICBC meeting at UBCM was very encouraging. There are grant monies for planning being offered.

We are not alone in our dissatisfaction with RCMP regionalization.

An invitation was received to meet with the Spallumcheen Indian Band on Wednesday, October 5th at 6:30 p.m. at the Band Office to discuss Crystal Meth issues. There is also a forum being held at A.L. Fortune School on October 20th on this topic.

Administrator’s Report

Moved by Councillor Brookes, seconded by Councillor Ludwig that the report be received and filed.

Carried Unanimously

Treasurer – Financial Position to August 31, 2005

Moved by Councillor Brookes, seconded by Councillor van Berkel that the report be received and filed.

Carried Unanimously

Disclosure of Contracts with Council Members and Former Council Members

Moved by Councillor Ludwig, seconded by Councillor van Berkel that the report be received and filed.

Carried Unanimously


Proceedings of an Informal Meeting of the Streets and Sidewalk Committee

The postponing of sidewalk replacement in front of Parkview Place was questioned. The slope is quite steep. The slope causes an unsafe situation for persons in wheelchairs or assisting persons in wheelchairs. It was thought that perhaps Interior Health should consider installing elevators to get people to the ground level.

NEW BUSINESS

Development Variance Permit Application No. 05-0606-END-DVP
Lot 1, DL 226, ODYD, Plan KAP78525 – 2010 Waterwheel Street
Applicant: Terry and Cathleen Klein

The Public Works Superintendent introduced the application and stated that from a Public Works point of view, there were no issues with the request.

Discussion:
There were discussions around the setback requirements for smaller sized lots. It is unknown whether other communities have addressed setback requirements. With the trend toward smaller lot sizes in new subdivisions, there may well be numerous requests for variances in the future. Changes to the setbacks need to be looked at. There were no objections received from adjacent landowners.

Moved by Councillor Shipmaker, seconded by Councillor Wejr that a Development Variance Permit for Lot 1, District Lot 226, Osoyoos Division Yale District, Plan KAP78525 to vary the rear yard setback pursuant to Section 701.10(d) of the City of Enderby Zoning Bylaw 966 from 8 metres to 6.069 metres be approved.

Carried Unanimously

RCMP Business Case – Safe Communities Program Coordinator

Discussions:
- The budget amount would be shared by Enderby, Armstrong, Spallumcheen, and the electoral areas.
- Councillor Ludwig feels that the proposed geographic area is too large.
- Need to know what exact financial commitment would be.
- Councillor Shipmaker feels that more interaction with the community is desired, and this proposal would further distance the police officers from the community.
- COPS program has discontinued due to lack of volunteers. How will these programs be expected to succeed if there is already a volunteer shortage. Not all programs will fit into all communities.
- The police force is facing challenges with staffing.

Moved by Councillor Brookes, seconded by Councillor van Berkel that Council support in principle the Safe Communities Program Coordinator Business Case with funding amount to be considered during budget deliberations.

Carried

Canada/BC Infrastructure Program
Re: Completion of Program

Moved by Councillor Brookes, seconded by Councillor Ludwig that the correspondence be received and filed.

Carried Unanimously


Stantec – Road Inventory and Condition Assessment

Discussions:
The Public Works Superintendent stated that the assessment provides good background for current conditions and future targets over the next 10-15 years. The assessment report is also a useful tool when applying for infrastructure grants.

Part of the study will cover the collection of storm water. A full storm water study is still required. The Road Inventory and Condition Assessment has been budgeted for.

Moved by Councillor Shipmaker, seconded by Councillor Wejr that Stantec Consulting Group be instructed to proceed with a Road Inventory and Condition Assessment at a cost of $15,000.00 plus GST.

Carried Unanimously

Paul Castle – Halloween Interactive Haunted House

Discussion:
The site described in the request (alley between the Bank of Montreal and the Library) is not City property. The breezeway between the Library and Hungry Jack’s restaurant could possibly be an alternate site.

Moved by Councillor van Berkel, seconded by Councillor Wejr that Council approve the request to stage an interactive haunted house on October 31, 2005 on the breezeway between the Library and Hungry Jack’s restaurant.

Carried Unanimously

Moved by Councillor Shipmaker, seconded by Councillor van Berkel that staff be instructed to present late items which are time sensitive as an addition to the agenda rather than holding till next meeting.

Carried Unanimously

Lions Club – Halloween Party at Riverside Park

Moved by Councillor Wejr, seconded by Councillor Brookes that Council contribute $500.00 to the Lions Club for a Halloween fireworks display at Riverside Park.

Carried Unanimously

Okanagan Film Commission – Request for Funding

Discussion:
There was no contribution last year as the submission was late. Contributions have been made in previous years.

Moved by Councillor Ludwig, seconded by Councillor Wejr that this item be tabled for consideration during budget deliberations.

Carried

Air Quality Education

Discussions:
Enderby does not participate in the Regional air quality function.

$1,000.00 has been budgeted for education programs in conjunction with Electoral Area F. Thirteen “Burning Tips” ads have been prepared to run in the local newspaper.

Moved by Councillor van Berkel, seconded by Councillor Wejr that the City contribute 50% towards the advertising costs of the air quality education program to a maximum of $1,000.

Carried Unanimously

PUBLIC QUESTION PERIOD

Gardner Shaw of 115 Cliffview Drive questioned what the full contribution by Enderby is for the Silver Star Governance.

Greg McCune of 1205 Lawes Street asked how close to budget the Stantec assessment estimate was.


ADJOURNMENT

The regular meeting adjourned at 7:50 p.m.



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MAYOR ADMINISTRATOR