Ministry of Community, Aboriginal and Women’s Services — Aug 17, 2003

Re: Provincial State of Emergency

Upon question, the Administrator advised that the effect of the Order was to eliminate fire department jurisdictional boundaries for the duration of the State of Emergency; and further that in the event that a fire department was required to leave its jurisdiction, backup was provided by another jurisdiction.

Moved by Councillor Ludwig, seconded by Councillor Vetter that the correspondence be received and filed.

CARRIED Unanimously

Ministry of Water, Land and Air Protection — August 21, 2003

Re: Workshop — Land-Use Planning and Management in

Floodplains and Flood-Prone Areas

Councillor Ludwig indicated her interest in attending the workshop.

Moved by Councillor Wejr, seconded by Councillor Ludwig that Councillor Ludwig be authorized to claim expenses in relation to the Land-Use Planning Workshop in Kelowna on October 22, 2003.

CARRIED Unanimously

Minister of State for Community Charter

Re: Transition to Community Charter

Moved by Councillor Wejr, seconded by Councillor Brookes that the correspondence be received and filed.

CARRIED Unanimously

Regency on the River — August 22, 2003

Re: Damage to Hedge Along Riverwalk

Moved by Councillor Ludwig, seconded by Councillor Brookes that the City replace the 20 cedars owned and maintained by Regency on the River.

CARRIED Unanimously

Town of Lake Cowichan — August 27, 2003

Re: BC Rail

Moved by Councillor Ludwig, seconded by Councillor Brookes that the correspondence be received and filed.

CARRIED Unanimously

Armstrong/Enderby Skating Club — August 27, 2003

Re: Skating Club Registration

Moved by Councillor Wejr, seconded by Councillor Brookes that the Armstrong/Enderby Skating Club be authorized to use the area in front of City Hall for skating club registration on September 13 and 20, 2003 from 10:00 am to 12:00 pm.

CARRIED Unanimously

Re: Leased Site — 907 George Street

Discussion occurred with respect to securing parking for the long term.

Moved by Councillor Brookes, seconded by Councillor Ludwig that the lease with Devon Estates Limited for the property at 907 George Street be renewed for a five-year term.

CARRIED Unanimously

Enderby in Bloom — September 2, 2003

Re: Funding for Pathway — Cornerstone Garden

Utilization of City Hall Parking Lot

The Administrator advised that it was too early in the year to determine whether or not City funding would be available to fund the concrete pathway.

Moved by Councillor Wejr, seconded by Councillor Ludwig that Enderby in Bloom be authorized to utilize the parking lot at 907 George Street on September 20 and 27 and October 4, 2003 to facilitate the building of decorative pathway blocks.

CARRIED Unanimously

Councillor Shipmaker

Councillor Shipmaker expressed concerns with respect to delays in the Official Community Plan review process and requested a concrete revised completion schedule.

The Administrator advised as follows:

• 3 vehicles and 17 firefighters had been deployed to the Okanagan Mountain fire over a period of 6 days;
• Official opening of the Lions Gazebo on Saturday, September 6, 2003 at 3:00 pm;
• Emergency Planning workshop rescheduled to October 7, 2003 at 7:00 pm.

Mayor Phillips and Councillors Shipmaker and Wejr were appointed to an ad-hoc committee to review associated issues and meet with representatives of the Chamber of Commerce to develop an operating agreement.

COMMITTEE RECOMMENDATIONS:

Re: Extension of Water Service to NORD (Gunther Ellison)

Discussion occurred with respect to the City operating and maintaining systems on properties outside of the City.

Moved by Councillor Wejr, seconded by Councillor Shipmaker that:

• The 9 services be metered in accordance with Council policy;
• The rate per cubic meter be structured so that properties pay an equivalent amount as properties within the City for average volumes, and that volumes in excess of the average household consumption be charged a significantly higher amount;
• An annual fee equivalent to in-town frontage taxes be applied to each property;
• The equivalent of Development Cost Charges for a 9-lot subdivision within the City be applied to the service;
• NORD be responsible for all capital costs.

CARRIED Unanimously

Moved by Councillor Brookes, seconded by Councillor Vetter, that Council hold a meeting closed to the public in order to discuss one or more topics under Section 242.2 of the Local Government Act.

CARRIED Unanimously

On a motion by Councillor Wejr the meeting adjourned at 7:45 p.m.

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