THE CORPORATION OF THE CITY OF ENDERBY

Minutes of a Regular Meeting of Council held on Tuesday, September 5, 2006 at 7:00 p.m. in the Council Chambers of City Hall.

Present: Mayor Phillips
Councillor Brad Case
Councillor Howie Cyr
Councillor Beryl Ludwig
Councillor Earl Shipmaker
Councillor Tony Vetter
Councillor Dee Wejr

Administrator Maggie Knox
Recording Secretary Bettyann Kennedy
The Press & Public

APPROVAL OF AGENDA

Councillor Vetter requested that the August 15, 2006 letter sent to Wil Richardson in response to OCP Amendment and Re-Zoning application be added to the agenda as Unfinished Business.

Moved by Councillor Cyr, seconded by Councillor Vetter that the agenda be approved as amended.
Carried Unanimously

ADOPTION OF MINUTES

Regular Meeting of August 14, 2006

Councillor Shipmaker questioned the motion that was carried regarding the OCP and Rezoning Application of Wil Richardson. The motion made was as per the written recommendation of Development Services.

Moved by Councillor Case, seconded by Councillor Ludwig that the minutes of the Regular Meeting of August 14, 2006 be adopted as circulated.
Carried Unanimously

BUSINESS ARISING FROM THE MINUTES AND/OR UNFINISHED BUSINESS

Enderby Fire Department – Replacement of Tanker Unit

Discussion:
- The estimates received are higher than expected.
- Once comparisons are made which includes all the added features, the quotes are very close.
- The Fire Chief recommends that Hub Fire Engines be selected due to an established relationship with existing equipment and closer proximity for servicing.
- The City of Armstrong has provided a tanker and 2 firemen on an “on-call” basis this summer.
- It is expected that the quotes for the pumper truck will also be higher than previously estimated.

Moved by Councillor Cyr, seconded by Councillor Ludwig that the Fire Chief be authorized to purchase a replacement tanker unit from Hub Fire Engines at a cost of $189,980.00 plus taxes.
Carried Unanimously




Ammonia, Chlorine & Sulphur Dioxide Emergency Response

Moved by Councillor Case, seconded by Councillor Wejr that the memo be received and filed.
Carried Unanimously

Correspondence from Richard & Noreen Vetter dated August 14, 2006

In addition to the written memo, the Administrator stated that Mr. and Mrs. Vetter’s comments with respect to quoting applicable subsections of Section 90 of the Community Charter prior to meeting in-camera, may be valid. The practices of other municipalities vary significantly, and the Administrator will attempt to determine the reasons why.

Moved by Councillor Ludwig, seconded by Councillor Wejr that the memo be received and filed.
Carried Unanimously

Board of Variance

Moved by Councillor Ludwig, seconded by Councillor Vetter that the memo be received and filed.
Carried Unanimously

Society for the Future Governance of the North Okanagan

The Administrator reported that the list of information requested is quite extensive ant not all is readily available without significant effort on the part of staff. The information that is readily available will be forwarded.

Letter of Response to Wil Richardson dated August 15, 2006
Re: Response to Official Community Plan Amendment and Rezoning Application

A copy of the letter was circulated to Council.
Discussion:
- Councillor Vetter stated that he was contacted by the applicant who was not aware that the item was before Council on the August 14th agenda. Councillor Vetter did not read the recommended motion as a whole and did not understand what was being voted on. He stated that had Mr. Richardson been given a copy of the report, he may have addressed Council and possibly withdrawn his application.
- Councillor Shipmaker stated that servicing issues should be resolved before moving forward anyway. All the information asked for will be required in order to proceed to public hearing. He does not feel that staff time should be spent on development issues before servicing and roads are addressed.
- The Administrator informed Council that staff has an obligation to process applications received. Opportunities for comment are at the public hearing stage.
- A meeting with the applicant, Planner, and Administrator to discuss the required information and the processes involved would be beneficial.
- No response to Council’s previous request to the applicant for a proposal outlining the works the developer is prepared to undertake.

Moved by Councillor Cyr, seconded by Councillor Case that the Administrator, Planner and applicant meet.
Carried





REPORTS

Councillor Case

Councillor Case reported that the Chamber of Commerce has organized a hike to the Enderby cliffs on Sunday, October 1. A fee of $25.00 includes the hike, lunch and a t-shirt.

Financial Position to July 31, 2006

Moved by Councillor Cyr, seconded by Councillor Wejr that the report be received and filed.
Carried Unanimously
Building Permit Details for July 2006

Moved by Councillor Ludwig, seconded by Councillor Cyr that the report be received and filed.
Carried Unanimously

Council Directives Tracking Form

In addition to the written report, the Administrator commented on the following:
- Development Procedures – A first draft of the amendments to the Subdivision Servicing and Development Bylaw has been received. Technical staff will be meeting with the author on September 7 and will have draft ready to present to Council in due course. The format is looking very clear and concise.
- UBCM Small Talk Forum - In addition to policing and palliative care, an additional topic “Lack of resources necessary to take advantage of various funding opportunities” was forwarded.
- ICBC Cost Recovery – ICBC has consistently declined to refund fire department and jaws of life expenses. Resolutions on the topic matter are included in the 2006 UBCM Convention Annual Report and Resolutions Book.

Moved by Councillor Cyr, seconded by Councillor Ludwig that the report be received and filed.
Carried Unanimously

NEW BUSINESS

UBCM – Correspondence dated August 15, 2006
Re: 2005 Emergency Planning Grant Completion

Moved by Councillor Ludwig, seconded by Councillor Case that the correspondence be received and filed.
Carried Unanimously

UBCM – Correspondence dated August 15, 2006
Re: Full Time Funded Coordinator for the B. C. Municipal Safety Association

Discussion:
- Cost is only $52 per year. May be worth trying.
- Public Works Superintendent has developed a good safety program, resulting in reduced WCB assessments.
- Training has occurred in Enderby thus far. It is unlikely that training through this program would be performed in-house.

Moved by Councillor Case, seconded by Councillor Vetter that Council support the funding of a full time safety coordinator through the UBCM for a trial period of one year.
Carried

UBCM – Correspondence dated August 25, 2006
Re: School Community Connections Program Update

Discussion:
- This is another example of a lack of resources to apply for available funding.
- M. V. Beattie “old” gymnasium is available as a surplus property. The School District is not willing to become a landlord for the property and is seeking a purchaser.
- Working jointly with Salmon Arm and Armstrong may be a viable means of obtaining funding to convert the M. V. Beattie old gymnasium to a Family Wellness Centre.

Moved by Councillor Vetter, seconded by Councillor Shipmaker that a letter be forwarded to the City of Salmon Arm and the City of Armstrong inviting them to partner with the City of Enderby in applying for funding to convert the surplus property at M. V. Beattie School into a Family Wellness Centre.
Carried

ICBC – Correspondence dated August 18, 2006
Re: Zero Crash Month

Moved by Councillor Cyr, seconded by Councillor Case that Sicamous be challenged to a rematch to achieve the greatest reduction in crashes during I.C.B.C.’s 2006 Zero Crash Month.
Carried Unanimously

Community Energy Association – Correspondence dated August 23, 2006
Re: Funding for Third Phase of Community Action on Energy Efficiency Pilot
Program and Enderby, Greenhouse Gas and Air Quality Planning Initiative

Discussion:
- This program is designed for policy changes rather than physical changes to buildings. The deadline for submissions is September 29, 2006.

Moved by Councillor Vetter, seconded by Councillor Case that this item be presented by Director Wejr at the Regional District Board Meeting.
Carried Unanimously

Provincial Health Services – Correspondence dated August 23, 2006
Re: Progress Report on Improved Specialized Health Services

Moved by Councillor Wejr, seconded by Councillor Vetter that the correspondence be received and filed.
Carried Unanimously

Interior Health – Correspondence dated August 24, 2006
Re: Palliative Care

Moved by Councillor Cyr, seconded by Councillor Case that the Executive Director, Residential/Palliative Services be advised that members of Council will be meeting with the Minister of Health during the UBCM Convention, and encouraging her to meet with Mayor and Council prior to that time.
Carried Unanimously

Regional District of North Okanagan – Memo from Administrator dated August 28, 2006
Re: Regional Board Strategic Visioning Session



Discussion:
- This is an opportunity to provide input and express viewpoints.
- Councillor Wejr advised that she would be unable to attend the Strategic Visioning Session.

Moved by Councillor Cyr, seconded by Councillor Shipmaker that this item be deferred to the September 18, 2006 Council meeting.
Carried Unanimously

PUBLIC QUESTION PERIOD

Savio Grzincic of 24 Preston Crescent presented to Council 2 items of concern, not on the agenda. He was requested to submit his concerns in writing so as to be included for discussion at a future Council meeting.

CLOSED MEEETING RESOLUTION

Moved by Councillor Wejr, seconded by Councillor Vetter that Council hold a meeting closed to the public in order to discuss one or more topics under Section 90, Subsections (a), (c), (f), (g) and (l) of the Community Charter.

ADJOURNMENT

The Regular Meeting adjourned at 8:05 p.m.




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MAYOR ADMINISTRATOR